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4+ Free Tour schedule templates

When you want to design a tour schedule, consider about use of our presented tour schedule templates to make a best one. We can define a schedule as a document or a list of planned activities or things to be done with time and dates. Schedules are most excellent tools to carry out a particular job or work with best. Whether you are going to lead a project or planning a tour, you should prepare a schedule to follow. Majority of peoples use tour schedules to plan family and professional tours. A tour schedule instruct you to be prepare for a tour without going out of track and one should use a tour schedule template to generate. We do hope that you will like these free tour schedule templates at this page.

A well prepared tour schedule gives an idea to accomplish various things and jobs related to a planned tour without forgetting any single one. It also helps a lot to meet with planning of a tour in a planned manner to avoid any trouble during the tour. You can visit desired places during your tour with assistance of a perfect tour schedule. If you want to create a tour schedule with a professional appearance including complete amount of details, you are advised to use below listed tour schedule templates.

Going to plan a tour with family or friends? If yes, then you are strongly recommended to get help from tour schedule template to make the outing stress and full with fun. It provides you enough space to note down important tour details like air ticket reservation, bag packing, places to visit, time of departure and arrival, hotel room reservation and many more. This excel based tour schedule template is also useful for scheduling of business tours and trips conveniently. Just download it once in your computer and you will be able to use it for several times but remember to edit every time before use

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Tour reservation form template

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Put your visitors at ease

When booking a trip, it can be difficult to spot which tours and experiences will be worth the time. Use this smooth form template to keep potential customers curious—and make your trips their obvious choice.

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Tour reservation form FAQs:

How do i allow tour reservations through my website.

Level up your bookings with a polished approach to collecting reservation requests. Consider your customers. It’s likely they’ve never visited your region before, and that they don’t speak the same language. Asking customers to call or email to enquire or book your tours might put them off getting in touch. Providing a beautiful-looking, easy-to-use form will help you stand out, and put them at ease, making it more likely that they’ll book.

How do I set up a tour reservation form?

If you’re in need of some inspiration, check out our free template. Our forms are made to be transformed into your forms—without a single line of code, or design experience needed.

Easily tease your visitors of the experiences you have to offer using videos, GIFs, and photos in your forms. They’re just a click away. Once it’s created, embed it on your website, and watch the bookings roll in.

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Tour reservation form template.

If you're running a travel agency, you might be looking for an easy way to collect tour reservation requests from your customers. The good news is — we created this beautiful form template that does exactly that. Click the button "Use this template" below to make it yours.

The tour reservation form below is quite simple. The first few questions collect all the personal information of your responders. They can later select which tour package they are most interested in. While editing your form, you can easily customize the tours you're offering, replace the photos, and optionally add additional information about each tour.

Once you're happy with your form, you might either embed it on your website, or send it directly to your leads (or both) . You can also integrate your forms with any external apps of your choice to automatically synchronize the collected information.

Should you have any questions, do not hesitate to contact our customer success team through the chat bubble below.

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Online Tour Booking Form

The tour booking form template you are looking for for your travel agency is here! You can customize it with many edit and design options. Start building your form on forms.app using the free tour booking form template below!

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What is a tour booking form?

A tour booking form is an online document used to book a tour activity from a travel agency. You can easily embed the form you have created on forms.app to your webpage. You just need to register on forms.app and choose the sharing option “embed as iFrame” on the Share page.

Collect payments online

One of the best aspects of online booking forms is that you can collect payments through the form. Add a payment field and integrate your PayPal or Stripe account when creating your form. You can type a fixed price in the checkout area or allow customers to enter an amount. Join forms.app now to expand your business!

How to receive reservation requests online

Making reservations is always useful for many reasons. But, most people don't just call a business to make a reservation anymore. Instead, they go online and see if there is an online booking system. It is more convenient and easy to use. As an online form builder, forms.app helps you to create your online form and allows people to make reservations and appointments.

What is a booking form?

A booking form is a web form that is used to book appointments or reservations. It is a convenient way to let your customers book appointments online without having to call or email you. Plus, you can insert form fields to collect information automatically.

Booking forms can be used for a variety of purposes, such as booking hotel rooms, renting cars, or making restaurant reservations. They are also commonly used to schedule appointments for services such as hair appointments, massages, and so on. Additionally, you can build complex forms with conditional logic or accept payments on forms.app. This will make your forms more functional than ever and tailored for all customer types.

How do I create an online booking form?

Normally making forms requires coding knowledge and hours of time. But these days are no more with forms.app. This powerful form creator comes with an easy-to-use UI and advanced features you can use without any coding. By following a few simple steps, you can create a form that is both user-friendly and effective.

• Decide what information you need from your users
• Use forms.app’s free booking form templates for a quick start
• Include a brief description of the event, as well as pricing information (You can do this on the Welcome Page or add an explanation field to your form)
• Then, collect necessary information, like contact information, personal details, and so on
• Add a payment field if you want to collect payments or fees
• Share your form with your audience or embed it on your website

Can you use forms.app as a booking system?

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How to craft a brilliant tour itinerary that your guests will rave about

The best tour itineraries go beyond basic logistics and give guests a true sense of what to expect from their experience. 

If you’re unsure what this might look like, we’re here to help.

In this guide, you’ll find a step-by-step breakdown of how to create an excellent tour itinerary, as well as real-world examples of tour operators who nailed the assignment.

What is a tour itinerary?

A well-crafted tour itinerary provides your guests with clear expectations, ensuring that they make the most of their time during the tour.

At its simplest, it is a detailed plan outlining the events, activities, and locations included in a tour. It serves as a roadmap for the entire trip, providing a step-by-step guide for visitors.

Tour itineraries typically include information such as:

• Dates and times
• Destinations/stops
• Activities and events
• Accommodations and transportation (if included)

8 steps to create a tour itinerary

Whether your tour features historical landmarks, culinary experiences, or adventure activities, these are the steps to craft an itinerary that your guests rave about .

1. Define the tour objectives and theme

The first step in creating a tour itinerary is to outline the purpose of the experience. 

Are you educating your guests or entertaining them? 

Is your tour an outdoor adventure meant to thrill visitors, or a cultural immersion meant to inspire?

Next, you’ll want to conduct market research to answer the following questions:

• Who are your competitors?
• Who is your target audience?
• What are the unique selling points of my tour?

The theme of your tour will guide the entire itinerary. It’ll ensure the experience remains coherent and is tailored to your specific audience. For example, if you’re running a historical walking tour in London, objectives might include providing in-depth insights into key historical periods and attracting history enthusiasts.

2. Research and select the destinations/stops of your tour

Identify and choose the specific locations and/or attractions to be included in the tour. Of course, this will depend on the nature of your tour. A multi-day tour operator will need to research multiple destinations, while someone who runs a walking tour will focus on specific sites within a particular city.

Don’t forget to consider factors like accessibility, popularity, and the overall flow of the itinerary. The destinations/stops on your tour should align with the overall theme defined in step one.

In our historical tour example, stops might include London’s most famous sites like the Tower of London and Buckingham Palace.

3. Determine the tour duration and dates

Now it’s time to decide the length of the tour and the specific dates it will take place. 

Consider the time needed to cover selected destinations/stops and the preferences of your target audience. You’ll also want to think about seasonal factors that might affect the tour, including weather and peak visitor months.

When you present guests with an itinerary, one of the first things they’ll look for is the tour duration and dates that it takes place. This allows them to plan ahead and commit to the experience.

Let’s say the historical walking tour in London lasts three hours and happens every Thursday through Sunday from 10 a.m. to 1 p.m. in the summer, taking advantage of the warm weather and daylight.

4. Plan a daily itinerary

Next, we’ll get to the nitty-gritty details of the tour. Every itinerary should include a day-by-day or hour-by-hour breakdown of activities, sightseeing, meals, and free time. 

As you’re planning, make sure to allocate specific time slots for each activity and factor in travel time between destinations/stops. It’s always nice to add in some leisure time for guests to explore a destination/stop on their own.

A detailed itinerary keeps the tour organized and sets the right expectations for your guests.

For example, the London itinerary might look like:

• 10 a.m.: Meeting point at X spot.
• 10:10 a.m.: Walking tour starts
• 11 a.m.: Tower of London
• 11:30 a.m.: Coffee break
• Noon: Buckingham Palace
• 1 p.m. End of tour

5. Arrange accommodations for multi-day tours

If you’re running a multi-day tour, you’ll also need to select suitable accommodations for overnight stays. It’s a good idea to not only research hotels in each destination, but visit them ahead of time to ensure they meet expectations.

Always consider factors like comfort, proximity to attractions, and budget. For a historically-themed trip around the U.K., for instance, you’d want to book centrally located hotels with historical significance, offering a blend of comfort and cultural immersion.

6. Plan transportation

Determine how the group will travel between each destination/stop. Choose the transportation method that makes the most sense for your tour, considering factors like weather, tour duration, and comfort. 

Efficient transportation ensures a smooth and timely flow of the tour. When your transportation is teed up beforehand, it will minimize disruptions during the tour.

For a multi-day tour across the U.K., you’d likely use a combination of high-speed trains and comfortable coaches. A walking tour, on the other hand, would get around by foot. However, if there’s a portion of the tour that requires taking public transportation, make sure to specify that in your itinerary.

7. Explain the meals and dining experiences included

Specify where and what participants will eat throughout the tour. Plan meals, considering local cuisines and popular eateries.

Sharing a meal not only makes a tour more fun but also gives the group space to connect. For tours that involve exploring a new destination, giving guests a taste of the local cuisine will make the experience even more memorable. 

The walking tour in London, for example, might make a pit stop at one of the oldest cafes in the city to enhance the tour’s narrative.

8. Communicate clearly

Communicate the tour itinerary clearly to participants before and during the tour. Promote the itinerary on your social channels to reel participants in, and send them the itinerary via email once they sign up. Clear communication will help minimize confusion and enhance guests’ sense of security.

For example, sending a detailed map of your walking tour and the stops you’ll make will give guests a concrete idea of what to expect.

5 examples of exceptional tour itineraries 

Let’s take a look at how operators put these practices to work.

1. London walking tour

This real-life London walking tour gives guests a comprehensive view of the full experience. The highlights are listed at the top of the page, ensuring guests learn about the best aspects of the tour first. Then the operator lists every single site that will be visited. Under the section “Tour Includes,” guests learn that the tour includes a “skip the line ticket” for the Tower of London and Westminster Abbey.

The operator then goes into full detail about the tour in paragraph form. Guests who read through the itinerary will know exactly what to expect — from gaining first entry into Westminster Abbey to a visit to the Crown Jewels.

2. Kayak, Bike & Brew

Kayak, Bike & Brew offers a fun four-hour tour in Traverse City, Michigan. During the tour, guests will pedal and paddle to three breweries, all within walking distance of the river. A tour guide also takes guests through downtown Traverse City before finalizing the experience at a lounge for refreshments and games.

In the itinerary above, the operator breaks down the tour by hour. Guests are given a 30-minute timeframe to check in, which tells them when to show up for the tour. Then they’re given a solid idea of the time it’ll take to reach each brewery and how long they’ll have there.

Since this tour involves biking and kayaking, guests can get a sense of how long they’ll be doing each activity by looking at the itinerary. They can then decide whether the tour seems too strenuous for them.

The more detailed the itinerary, the better you’ll be able to attract the right guests for your experience.

3. Wynwood Graffiti Golf Cart Tour

This Miami tour operator sets itself apart from competitors by including a map with the tour itinerary. The tour involves taking guests around the artistic Wynwood neighborhood and introducing them to the famous street murals.

The itinerary itself explains where the tour starts; specific points of interest included in the journey; and how much time will be spent in each. The map, however, brings an additional layer of information to the itinerary. It gives guests a clear idea of the route they’ll be taking, allowing them to visualize the tour before booking. This additional information can give guests extra confidence to finalize a booking.

4. G Adventures Antarctica Tour

G Adventures runs multi-day group tours around the world. Here is a great example of a multi-day tour itinerary, which involves more detailed descriptions than the other examples on this list.

The itinerary for this Antarctica trip lays out all the logistics that guests would be interested in knowing before booking:

• Destinations

Transportation

• Accommodation

The operator breaks down each day of the 11-day experience, ensuring guests know exactly what to expect before booking. Again, the map provides a wonderful visual representation of the journey guests will embark on if they book.

5. Full-Day Tour in Rio de Janeiro

If you look at the itinerary for this full-day tour in Rio de Janeiro, you might find that it’s just as detailed as the multi-day tour to Antarctica. That’s because the operator does an excellent job setting the stage for the experience. The itinerary explains each stop in detail, as well as specific points of interest that will be included on the way.

The itinerary also explains what is and isn’t included; for example, the admission ticket for the Maracanã soccer stadium is something guests will need to purchase on their own.

Another key point to note is that the operator informs guests exactly how much time will be spent at each stop. This gives guests an idea of how the tour will play out in real time.

An example tour itinerary template

Creating a tour itinerary from scratch can feel like a daunting task, especially if you’ve never created one before. Starting with a template can make the process a whole lot easier.

A well-designed template can serve as a foundational guide, providing the structure needed for you to organize all the tour details. 

You can find several design-forward templates on Canva, or head over to JotForm for even simpler templates . You can tailor the template to suit the specific needs and theme of your tour.

Here’s an example of a template for a multi-day tour:

Tour Overview

• Tour Leader:
• Emergency Contacts:

Daily Itinerary

Day 1: City Arrival

• Morning: Arrival and check-in
• Afternoon: Guided city tour
• Evening: Welcome dinner

Day 2: Historical Exploration

• Morning: Visit [Landmark 1]
• Afternoon: Lunch at [Local eatery]
• Evening: Cultural event

Accommodations

• Address, Contact
• Departure: [Departure Point]
• In-destination Travel: [Transport Mode]
• Return: [Return Point]

Notes and Reminders

• Weather Considerations:
• What to Pack:
• Important Reminders:

10 Itinerary planning best practices 

Consider the following tips when creating your tour itinerary.

• Understand your audience: Tailor your itinerary to the interests and preferences of your target audience. A personalized itinerary makes the experience more memorable, leading to better reviews and repeat business.
• Balance the activities: Mix sightseeing, cultural experiences, and leisure time for a well-rounded itinerary. Of course, this will depend on the type of tour you’re providing. However, diversifying the stops on your walking tour is just as important as the variety of activities in a multi-day tour.
• Consider travel time: Factor in travel durations between destinations/activities and communicate that to your guests. Realistic travel times ensure a relaxed and enjoyable pace.
• Build in flexibility: Allow for free time and optional activities. This can lead to spontaneous discoveries and give participants some autonomy over the experience.
• Engaging with locals: Interacting with local communities and businesses can make the tour feel more authentic. Plus, it gives you and your guests a chance to contribute positively to the places you visit.
• Prioritize the highlights: Identify the must-see attractions/activities and allocate ample time for each of them. Your itinerary should mention the highlights that guests are expected to come across to add a layer of excitement before they get there.
• Seamless transitions: Plan smooth transitions between activities and locations to keep the tour flowing smoothly.
• Communication is key: Make your guests aware of the itinerary before and during your tour. Every time you reach a stop, let them know how long you’ll be there and what the next stop will be.
• Be prepared for the weather: Consider seasonal weather and pack accordingly. If it’s going to be a very sunny day, remind guests to wear light clothing and wear sunscreen for a more comfortable tour experience.
• Collect feedback: Gather feedback about the itinerary after the tour. Ask your guests what were their favorite stops, whether or not they felt rushed, and any recommendations they have to improve the experience.

5 common mistakes in crafting tour itineraries 

We know that building a tour itinerary isn’t always easy. We’ve looked into the top mistakes operators make when they’re building itineraries, with the idea of helping you avoid them as you’re working on yours.

Overpacking the schedule

An overpacked schedule leaves little room for flexibility. This can result in a rushed and stressful experience for visitors. Your itinerary should always have some breathing room for unexpected delays, spontaneous explorations, or simply enjoying the moment.

Carefully consider the time it takes to commute between one place and another. If you’re rushing, guests may feel stressed and might miss out on the essence of each destination/stop.

Ignoring audience preferences

There’s nothing worse than noticing that your guests are disconnected and disengaged from your tour. To avoid this, craft an itinerary that considers the interests and preferences of your target audience. Then pay close attention to guests during the tour. They may find certain activities uninteresting, which means you can move through those quicker than others.

This also involves listening to participant feedback. The continuous improvement of your tours relies on understanding the needs and preferences of your audience.

Underestimating physical demands

Failing to consider the physical demands of activities can strain your guests. If a guest signs up for a two-hour-long walking tour, and the tour ends up lasting twice as long, they’ll likely feel a bit thrown off. And tired! With this in mind, don’t forget to remind your guests about what to wear (i.e. comfortable walking shoes) or what to bring (i.e. sunscreen) to avoid discomfort.

Neglecting breaks and leisure time

A group of exhausted and unhappy customers won’t be able to enjoy the highlights of your tour — they’ll likely be focused on the next break or looking for a place to sit. Failing to include breaks and leisure time can lead to guest fatigue. Give your guests free time to relax, refresh, and appreciate their surroundings.

Omitting crucial details

Unclear communication about meeting points, schedules, or special requirements can leave your guests frustrated and confused. Your guests might miss out on key experiences due to misinformation.

In sum, these are some strategies and examples you can use to create tour itineraries that convert customers at first sight.

Writer Carla Vianna

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Tour Reservation Form

This is a typical booking form that allows gathering personal contact information, provide tour packages for your customers to select from and gather feedback, questions or comments if any.

• Services Forms

Reservation Forms

This Tour Reservation Form is for travel agencies or direct tour operators that accept online reservations who would like to minimize the paperwork process. This is a typical booking form that allows gathering personal contact information, provide tour packages for your customers to select from and gather feedback, questions or comments if any. You can customize the template through a variety of Jotform tools and integrations and either embed it to your website or use it as a standalone form.

Hotel Booking Form

An online hotel booking form is used to track bookings and manage reservations through a hotel’s website. Whether you own or manage a hotel, motel, or hostel, streamline your booking process with our free Hotel Booking Form template — you can customize it and embed it in seconds! Simply drag and drop to get the look you want, integrate with powerful third-party apps, and embed it on your website to start booking rooms for clients. By using an online booking form instead of phone or email bookings, you can reach a wider audience, make it easier for customers to book rooms in your hotel, and boost the number of bookings you gather. Every hotel is unique, so get the design you want with Jotform’s easy-to-use Form Builder! Just drag and drop form fields to rearrange the layout, upload your company logo or a new background image, or choose a beautiful form theme to get started. You can even collect payments for bookings with trusted payment processors like Square, Stripe, or PayPal, integrate with file-sharing platforms like Google Drive or Dropbox, or add guests to CRM systems such as Salesforce (also available on Salesforce AppExchange) or HubSpot. Take your establishment into the 21st century with our free, online Hotel Booking Form — by accepting bookings online, you’ll boost business for your hotel and impress customers with your efficiency.

Conference Registration Form With Payment

This Conference Registration Form offers the ability to not only collect registrant personal information but also allows for them to pay directly through the form. All that is needed to do is to update the payment field settings to your own information. The conference registration form template uses PayPal but can be updated to one of our many other integrated payment processors. Streamline your registration process now! 

Flight Reservation Form

A flight reservation form is used by an airline or travel agency to gather information needed to book air travel for clients. Ready to see your booking rates soar? Streamline the flight booking process for passengers and take your business to new heights by collecting the information you need in a single, secure online Flight Reservation Form. Form responses are stored in your Jotform account, creating an easy-to-access database of passenger information — and if you’d like to boost functionality and send form responses to your other accounts, just link your form to a few of our 130+ app integrations. Give your Flight Reservation Form a unique look with Jotform Form Builder! Add your company logo, change fonts and colors to match your branding, or include any terms and conditions your customers may need to know. If you charge a fee for your service, accept payments through your online form via trusted payment gateways like Square or PayPal. Get ready for your bookings to take off — by bringing your reservation process online with our free Flight Reservation Form, you’ll save time, reduce unnecessary back-and-forth calls and emails, and smooth out the process for your customers.

Reservation Form

This simple and easy to fill out a restaurant reservation form allows your customers to make online reservations at your restaurant, cafe, pub, bar, or eatery. Collect the necessary information like a name, email address, phone number, party size, and any special requests that diners may have such as access to a high chair for a baby, booster seats for a child, allergy information, or anything else. Like all of Jotform’s templates, this restaurant reservation form is completely customizable. It’s easy to make this template your own and have it look great on your website.

Hotel Reservation Form

An online hotel reservation form is used to track bookings and manage reservations through a hotel’s website. Whether you own or manage a hotel, motel, or hostel, streamline your booking process with our free Hotel Reservation Form template. This form will provide you with the travel details, and accommodation information with your customers' personal and contact information. The form will ask your customers to select the room they desire to stay in and will automatically calculate the total cost.You can customize it and embed it in seconds! Simply drag and drop to get the look you want, integrate with powerful third-party apps, and embed it on your website to start booking rooms for clients. By using an online booking form instead of phone or email bookings, you can reach a wider audience, make it easier for customers to book rooms in your hotel, and boost the number of bookings you gather.

Conference Online Registration Form

The Conference Online Registration Form provides you the areas to collect personal and contact information of the attendees, the necessary attendance information to the event, and allow you to collect registration fees. With many more customizable tools and widgets, you can build your own form using this one as your basis. Add your logo, enrich the form with images, colors, and fonts; either add your form on your website, or use it as a standalone form.

Boost bookings for your hotel with a free, online Hotel Booking Form. Quickly customize and embed in your website. Sync to apps, accept payments, and more!

The Form offers the ability to collect registrant information and allows them to pay directly through the form. Once the payment filed settings are updated to your own information, you can streamline conference registration now!

Gather passenger information with an online Flight Reservation Form. Free to customize and embed in your website. Great for airlines or travel agencies.

This simple and easy to fill out a restaurant reservation form allows your customers to make online reservations at your restaurant, pub, bar, or eatery. Collect the necessary information like a name, email address, phone number, party size, and any special requests that diners may have such as access to a high chair for a baby, booster seats for a child, allergy information, or anything else. Like all of Jotform’s templates, this restaurant reservation form is completely customizable. It’s easy to make this template your own and have it look great on your website.

An online hotel reservation form is used to track bookings and manage reservations through a hotel’s website.

The Conference Online Registration Form provides areas to collect contact information, attendance information to the event, and registration fee which you can use to get easy registrations with all necessary information.

Free Client Consultation

The template directly connects you with a prospective customer through providing you with their contact information, desired appointment date and time, and a preview of the sort of consultation they’re looking for.

Booking For Bed And Breakfast Form

A simple Bed and Breakfast Booking Form template for your clients to make a room reservation. You can gather all necessary information like name, phone number, email, number of people and date details and send auto-respond emails.

Booking Enquiry Form

A simple form template which allows customers to submit their booking inquiry or any other comment with their contact information that would allow you to conveniently respond your customers to confirm the booking availability.

Photography Session Booking Form

The template allows customers to provide contact information, number of people included, select photography session date/time, location and type.Template includes a contact and copyright agreement and a deposit payment option.

Volunteer Application Form

A volunteer application form is an online application form used by volunteer organizations, such as the Scouts or the Red Cross

Guest Registration Form

A guest registration form is used to collect information from hotel guests.

Meeting Room Reservation Form

Meeting Reservation Form is useful for a streamlined solution to shared meeting rooms by simply providing your name and ID, select a room and provide a brief information of meeting topic.

Rail Ticket Booking Form

An online rail ticket booking form is used to manage reservations and process bookings of train tickets through a train company’s website.

Book A Room Form

A simple form allows collecting customer name, email address, phone number, arrival date, number of nights to stay and the number of guests to book a room which is useful especially for hostels and small hotels.

Customer Bill Pay

A customer bill pay form is a template used by businesses to collect information from customers who pay their bills through their website. No coding!

Photography Client Agreement Form

With this photography agreement form, your customers can book a session, sign the agreement, and submit it online. You can provide a photography client contract for your customers through this simple photography session contract.

Wedding Rsvp Form

A wedding RSVP form with information about the attending guests. The wedding RSVP forms have the attendance status, mailing address, total number of guests attending, and the contact information of the guests. The RSVP wedding form also has the information about the menu options at the wedding both for adult and for kids. You can even suggest a song to be played at the wedding with the help of this RSVP form wedding!

Travel Registration Form Template

Are you travel experts or do you provide travel assistance? Use this travel registration form to plan and organize your clients trip. You can provide this travel tour registration form to your clients so they can easily register their trip ahead and fill out the required information about their travel preferences. This trip registration form template asks personal information and travel information such as cruise and hotel name, cabin types, hotel bedding and emergency contact number. Send this trip registration form to your clients now to start accepting travel registrations!

Book A Limo Form

A "Book a Limo Form" is a user-friendly form template designed to simplify the booking process for limousine service providers and their customers.

Airport Pickup Reservation Form

The Airport Pickup Reservation Form allows customers to arrange a pickup service online through providing their contact information, airport and airline information, travel date and time, and special requests or comments if any.

Modern Hotel Booking Form Mobile Responsive

A mobile friendly hotel booking form with fade transition and a survey-like scheme that allows gathering customer personal/contact information, booking and arrival/departure details, pickup options and special requests if any.

Hotel Reservation Form With Paypal Invoicing

Our free Hotel Reservation Form streamlines your booking process, making it possible to accept bookings and issue invoices at the same time.

Travel Booking Forms

Vacation Itinerary Form

This Vacation Itinerary form is normally utilized by travel agencies or person who just wants to travel and would like to have a detailed itinerary form. This vacation itinerary form will be a great help for those who are planning for a trip or travel agencies looking for a standard template they can use when organizing a trip for their clients. The form will need information such as destination, duration of stay, arrival time, mode of transport and cost.

Travel Agency Booking Form Template

A travel agency booking form is a service reservation form used by travel agencies to book hotels, flights, or cruise packages. It is a useful tool to improve your hotel or airline booking services. Take your services to the next level!

Hotel Booking Forms

Hotel Guest Registration Form

Conveniently receive guest reservations for your hotel or apartment online. Use this Hotel Guest Registration Form Template, embed it on a website or share it via social media and accept reservations 24/7 hassle free!

About Reservation Forms Agents

Don't bother with complicated, expensive booking software when there's Jotform. Get started with the reservation form template from hotel reservation to flight and tour reservation to get appointment requests in no time. Customizing your new form is simple, and you can quickly add the form to your website. The Jotform builder comes with an array of widgets, themes, or apps to make your reservation form stand out against the competition and collect all relevant information. Also, you can choose from one of our reservation form samples to get started with and customize to fit your needs Get started with one of our free online reservation form templates today!

• Submit Post
• Budget 2024

TCS on Foreign tour Packages

Do pilgrims or any other persons going abroad for Hajj or any other pilgrimage or foreign tour have to pay TCS as per Income tax law? (Section 206C(1G)

Introduction

As per the survey, it had found that the number of foreign travels increased every year except the corona period. Around 23 million tourists from India travel abroad. The number of foreign travellers were increasing before Covid-19 but only 1% of the population filed return of income. Looking at the numbers hinting at tax evasions Govt. has imposed responsibility on the tour operator to collect TCS from the person who buys Overseas Tour Package. A new sub­section (1G) to Section 206C has been introduced in the Budget 2020 which provides for TCS on sale of overseas tour Programme Package. Now onwards any persons who want to go on the hajj or any pilgrimage or any foreign tour then require to pay TCS to the tour operators.

Who is responsible to collect tax on the sale of Foreign Tour package?

Every tour operator (Seller) of an Overseas Tour Programme Package is required to Collect Tax from the Buyer of such Overseas Tour Programme Package. These provisions are applicable from the 1 st October, 2020 .

Meaning of Overseas Tour Programme Package

As per the Explanation provided for this sub-section, Overseas Tour Programme Package means, any tour package which offers visit to a Country or Countries or Territory or Territories outside India. It includes expenses such as, Expenses incurred on travel Expenses incurred for stay Expenses incurred for boarding or lodging Any expenditure of similar nature or in relation thereto Hence it can be stated that scope of ‘Overseas Tour Programme Package’ is very wide as it not only covers stay or boarding or lodging but travel and any other expense in relation thereto, also there is no classification for the purpose of travel, i.e. TCS provisions will be applicable in all the cases whether it is for business purpose or leisure purpose or pilgrims purpose or for any other purpose.

Do All the tour operators are required to collect the TCS on Overseas  Tour Programme Package?

Yes, all the tour operators (including an Individual or HUF) irrespective of their turnover in the Previous Year are liable to collect TCS. Hence all those sellers of overseas tour programme package who are liable to collect the Tax must apply for Tax Deduction and Collection Account Number (TAN).

Tax Collection Mechanism

Tour Operators (Sellers) are to collect the tax at the rate of 5% from the buyers who provide their PAN. If they do not provide the PAN then 10%. Tour operator is required to collect the tax at the time of Debiting the amount payable by the buyer or at the time of receipt of the amount from the buyer, whichever is earlier. Please Note that if the Buyer is a Non-Resident who does not have a Permanent Establishment in India, TCS will be made @5% only. Mode of the payment has no relevance i.e. buyers make the payment in the form cash or cheque or any other mode. TCS has to Collected at the amount payable by the buyer, i.e. Total amount of Package including taxes thereon.

How buyers will get the TCS credit?

Sellers file the TCS Return Quarterly and issue the TCS Certificate (Form 27D) to buyers. The amount of TCS will get reflected in the Form 26AS of the Buyer on successful Filing of TCS Return by the Seller. Such amount of TCS will be available as set off against the Net Income Tax payable by the Buyer for the respective Financial Year. If, there is No Tax Payable during the year or the amount of TCS made is higher than the Total Income Tax Payable, then the buyer can claim a refund of such tax collected at source on the filing of his Income Tax Return.

Exceptions to this Provisions

If the buyer is liable to deduct the tax at source under any other provision of the act and deduct the tax then sellers are not require to collect the TCS. For example, if buyer is liable to deduct tax of the Seller of Overseas Tour Package under Section 194C and the Buyer has duly deducted the tax, then seller is not liable to collect Tax under this provision.

TCS shall not be collected by the seller if the buyer is :-

• Central Government
• State Government
• High Commission
• Consulate and trade Representation of a Foreign State
• Local Authority

Due Date to deposit TCS

It is required to pay the TCS on or before Seven Days (7 Days) from the end of the month in which collection is made. For example, Tax Collected in the month of April has to be deposited to the Central Government on or before the 7 th of May. In case of March Month where due date is 30 th April.

Penalty for not collecting TCS or collecting but not depositing the TCS within the due date

If the seller does not collect the tax or after collecting the tax fails to pay within the prescribed time limit, he shall be liable to pay simple interest at the rate of one per cent (1%) per month or part thereof on the amount of such tax from the date on which such tax was collectable to the date on which such tax was actually paid. If the Seller fails to pay to the credit of Central Government, the Tax Collected by him, he shall be punishable with rigorous imprisonment for a term which shall be not less than three months but which may extend to Seven Years and with a fine.

Filling of TCS Return

FORM No. 27EQ is the Quarterly Statement which is required to be filed by the Seller. Due Date of Filing of FORM No. 27EQ is as follows:-

Penalty for Non-filling of TCS Return (Form 27EQ)

Where a seller fails to file Form No. 27EQ on or before the due date as stated above, then he shall be liable to pay, by way of fee, a sum of Rs.200 for every day during which the failure continues. The maximum amount of late fees will be limited to the amount of TCS.

Summary of Section 206C(1G)

Conclusion : The introduction of Tax Collected at Source (TCS) under Section 206C(1G) of the Income Tax Act impacts travelers purchasing Overseas Tour Programme Packages. With tour operators mandated to collect TCS from buyers, it’s essential for both travelers and operators to understand their obligations under this provision. Failure to comply with TCS regulations can result in penalties and legal consequences. Therefore, adherence to the guidelines outlined in Section 206C(1G) is crucial for both individuals and businesses involved in organizing overseas tours and pilgrimages.

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Name: CA MUBASSIRMAHENDI SUNASARA

Qualification: ca in practice, company: mubassirmahendi and associates, location: palanpur, gujarat, india, member since: 20 feb 2024 | total posts: 6, my published posts, join taxguru’s network for latest updates on income tax, gst, company law, corporate laws and other related subjects..

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