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Best Sample Support Letter for Mission Trips – FREE

One of the most common reasons people hesitate to sign up for a missions trip is finances. The cost of an international airline ticket, food and lodging for a week, plus ministry supplies or donations can seem overwhelming. If finances are the only thing holding you back from joining a ministry trip abroad, reaching your goal might be easier than you think. You’ll be surprised by who is willing to help support you if you simply ask. Start by writing a support letter to your friends and family.

Below is a free, sample support letter you can use to help you draft your own support letter. But first, let’s talk about what exactly you need to include in your letter and why.

5 Things You Need to Include in a Missions Support Letter

1. what you are doing and why.

Start your letter with the details of your ministry trip. Where are you going and when? What ministry will you be partnering with while you are there? What type of work will you do? Put some careful thought into explaining why you are going and what expectations you have for this trip. Approach this section with a spirit of humility .

2. A request for financial AND prayer support

Your need for prayer partners is far greater than your need for financial support. Don’t underestimate this. Get a team of faith-filled prayer partners who are committed to praying for you daily as you travel. Give them specific things to pray for before, during, and after your trip. You may even want to create a separate prayer card with your letter that they can hang in a place where they will see it often.

3. Details on where to send contributions

Should your supporters make checks payable to you or to your partnering organization? Where should they send their contribution? How do they indicate that their donation is for you? If they are sending it to the nonprofit, will they be receiving an end-of-year giving statement for tax purposes? Including these details will help your supporters feel more confident about partnering with your mission.

4. Information on how to stay in touch

Once your travels have started, your prayer and financial supporters will be eagerly waiting for updates . How will you stay in touch? Should they follow you on social media? Will you be keeping a blog or sending out an email? Providing multiple ways for your supporters to stay in touch will help them feel personally invested in your ministry experience.

5. A personal note

If you have space at the end of your letter, it might be appropriate to include a personal, handwritten P.S. or friendly note depending on your relationship with the recipient.

FREE – Sample Support Letter for Mission Trips

Dear ______ I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with ( Name of Ministry ). While there, I will be serving with a medical clinic which visits some of Nicaragua’s most remote regions. Having just completed my nursing degree, I am excited to spend my time this summer giving back and using my degree to serve others before taking the next step in my nursing career this fall. In order to make this trip possible, I will need to raise ($3000) by (May 30th) to cover the cost of airfare, in-country expenses, and some medical supplies needed by the clinic. More importantly, I am hoping you will join me in prayer for this trip. I am looking for prayer partners who would be willing to lift our team up daily. Here are some specific areas to pray: Travel safety, both in the air and on the ground Favor with the local communities we serve Wisdom and understanding as we treat physical needs Opportunities to share the Gospel If you would like to support me in prayer or contribute financially to my trip, please fill out the bottom portion of this letter and send using the envelope which has been included for your convenience. In order for your gift to be tax-deductible, please make checks payable to (Name of Ministry) and include my name and “Nicaragua” in the memo. Sincerely, (Your Name/Signature)

———————————— Name ______________________________. ____ I will support you financially. Enclosed amount: $ ________. ____ I will commit to praying for you and the team. ____ I would like to receive email updates. My email address is _______________________.

Let Go and Let God

Once you’ve sent your letter, trust that the Lord will provide. If God called you to go, He will make a way ! Don’t let finances be the thing that holds you back. Step out in faith and you will be blown away by what God will do.

Looking for other ways to save on your mission trip? Check out these money-saving travel hacks !

➡ Don’t leave home without purchasing a travel insurance policy — see which Faith Ventures policy is best for your mission trip.

AUTHOR: Shawna Levet

Traveling to the Philippines at just 8 months old, Shawna grew up loving all things related to travel and serving abroad. She is passionate about helping others travel safely and make the most of their time abroad.

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10 Missionary Support Letter Examples (Copy Them!)

Embarking on mission trips, whether short-term or long-term, entails more than just packing bags and setting off to distant lands. It’s about answering a calling to serve, to make a difference in the lives of others, and to spread compassion and hope across borders. However, funding these missions can often pose challenges.

This is where missionary support letters come into play. These letters serve as powerful tools to rally financial aid, prayers, and encouragement from a network of supporters. In this comprehensive guide, we’ll delve into the significance of writing missionary support letters and provide compelling examples to inspire your own outreach efforts.

Benefits of Writing a Missionary Support Letter

#1. encouragement.

Missionary support letters serve as a platform for missionaries to express their heartfelt gratitude, share personal experiences, and offer words of encouragement to their supporters. Through these letters, missionaries can provide insights into their day-to-day challenges, victories, and the transformative impact of their work.

By sharing uplifting stories and testimonies, missionaries inspire their supporters to continue standing alongside them in prayer and support, reaffirming the importance of their partnership in spreading love and compassion to those in need.

#2. Financial Support

Financial aid is essential for the success of missionary endeavors, enabling missionaries to meet their practical needs and fulfill their mission objectives effectively. Missionary support letters play a crucial role in securing this vital support by articulating the mission’s goals, needs, and the tangible impact of financial contributions.

By clearly communicating how donations will be utilized and the life-changing outcomes they will facilitate, missionaries can inspire their supporters to contribute generously, knowing that their contributions will make a tangible difference in the lives of those they serve.

#3. Building Relationships

Missionary support letters foster deeper connections and relationships between missionaries and their supporters, transcending geographical boundaries and cultural differences. Through these letters, missionaries share personal insights, updates, and prayer requests, inviting their supporters to journey alongside them in their mission work.

By offering glimpses into their daily lives, challenges, and triumphs, missionaries create a sense of camaraderie and mutual support, strengthening the bond between them and their supporters and cultivating a community united in purpose and faith.

#4. Prayer Support

Prayer is a powerful source of strength and sustenance for missionaries as they navigate the complexities and uncertainties of their mission work. Missionary support letters provide an avenue for missionaries to request prayers from their supporters, seeking divine guidance, protection, and provision for themselves and those they serve.

By sharing specific prayer needs, challenges, and breakthroughs, missionaries invite their supporters to intercede on their behalf, knowing that they are upheld by the collective faith and prayers of their cherished supporters.

#5. Awareness

Missionary support letters play a vital role in raising awareness about the mission’s purpose, impact, and ongoing efforts within the broader community. By sharing compelling stories of transformation, empowerment, and hope, missionaries inspire others to become advocates for positive change and join them in their mission endeavors.

These letters serve as powerful tools for mobilizing support, rallying volunteers, and garnering resources to further the mission’s objectives, amplifying its reach and impact far beyond what would be possible through individual efforts alone.

#6. Sense of Belonging

Support letters cultivate a profound sense of belonging and connection within the missionary’s support network, fostering a community united in purpose and shared values. By expressing gratitude, sharing updates, and fostering open communication, missionaries ensure that their supporters feel valued, appreciated, and integral to the success of their mission endeavors.

Through regular correspondence and engagement, missionaries nurture meaningful relationships with their supporters, affirming their vital role in advancing the mission’s goals and spreading love and compassion to those in need.

#7. Opportunities for Communication

Missionary support letters provide ongoing opportunities for communication and engagement between missionaries and their supporters, fostering a sense of transparency, trust, and mutual understanding. Whether through letters, emails, or social media updates, missionaries can keep their supporters informed and engaged about their progress, challenges, and prayer needs.

By maintaining regular contact and dialogue, missionaries deepen their connection with their supporters, fostering a culture of collaboration and partnership in advancing the mission’s objectives and impacting lives for the better.

#8. Impact on Supporters

Lastly, writing support letters has a profound impact on supporters themselves, enriching their lives and deepening their faith through meaningful engagement with mission work. By sharing in the missionary’s journey, supporters experience a sense of purpose, fulfillment, and connection to something greater than themselves.

Through their prayers, financial support, and encouragement, supporters play an indispensable role in advancing the mission’s goals and spreading love and compassion to communities in need, experiencing firsthand the transformative power of faith-driven service and compassionate outreach.

10 Missionary Support Letter Examples

Crafting a compelling missionary support letter requires striking a balance between authenticity, gratitude, and clarity. Below are ten exemplary missionary support letter examples, each uniquely tailored to convey the mission’s purpose, impact, and heartfelt appreciation to supporters.

#1. A Missionary Support Letter Celebrating Sacrifice

Dear [Supporter’s Name],

I hope this letter finds you well, filled with the grace and blessings of the Lord. As I prepare for my upcoming mission trip to [Destination], I am overwhelmed with gratitude for your unwavering support and sacrificial generosity.

Embarking on this journey is not merely a physical endeavor but a spiritual calling to serve and spread the love of Christ to those in need. Your willingness to sacrificially give towards this mission speaks volumes of your faith and commitment to advancing God’s kingdom.

Every dollar you contribute, every prayer you offer, is a testament to your selflessness and dedication to the cause. Together, we are making a tangible difference in the lives of countless individuals, bringing hope where there was once despair and light where there was darkness.

As I embark on this mission trip, I carry your prayers and support close to my heart, knowing that I am not alone in this journey. Your sacrificial giving enables me to answer God’s call with confidence, knowing that He will provide for every need according to His glorious riches in Christ Jesus.

Please continue to keep me in your prayers as I navigate the challenges and opportunities that lie ahead. Your steadfast support sustains me and strengthens my resolve to serve with humility and compassion.

With heartfelt gratitude and appreciation,

[Your Name]

#2. A Missionary Support Letter Inspired by Impact

I trust this letter finds you well, surrounded by the love and grace of our Lord. As I prepare for my upcoming mission trip to [Destination], I am filled with a profound sense of gratitude for your unwavering support and commitment to the cause.

Your generous contributions have already begun to make a significant impact on the lives of those we serve. From providing essential resources to offering prayers of encouragement, your support has touched the hearts of countless individuals and families in need.

Each day, I witness firsthand the transformative power of your generosity, as lives are changed and hope is restored. Your willingness to partner with me in this mission journey reflects your deep compassion and desire to make a positive difference in the world.

As I prepare to embark on this mission trip, I am inspired by the impact we have already made together and motivated to continue spreading God’s love to those who need it most. Your support fuels my passion and strengthens my resolve to serve with dedication and purpose.

Please know that your contributions are not only appreciated but also deeply valued. Your belief in the mission fuels our collective efforts to bring about lasting change and transformation in the lives of others.

Thank you once again for your unwavering support and partnership in this mission journey. Together, we can make a difference and shine the light of God’s love into the darkest corners of the world.

With heartfelt gratitude and blessings,

#3. A Missionary Support Letter of Resilience and Strength

I hope this letter finds you in good health and high spirits. As I prepare for my upcoming mission trip to [Destination], I am reminded of the incredible resilience and strength that lies within our community of supporters.

In the face of adversity and uncertainty, your unwavering faith and steadfast support have been a source of inspiration and encouragement to me. Your resilience in times of trial reflects the strength of your commitment to the mission and the people we serve.

As we embark on this mission journey together, I am confident that our collective resilience will carry us through any challenges that may arise. With God’s grace and your continued support, we will overcome obstacles and emerge stronger than ever before.

Please know that your prayers and contributions are deeply appreciated and make a significant difference in the lives of those we serve. Your unwavering commitment to the mission fills me with hope and strengthens my resolve to press on, knowing that we are not alone in this journey.

As we step out in faith, let us hold fast to the promise that God will never leave nor forsake us. Together, we can weather any storm and shine the light of His love into the darkest corners of the world.

Thank you for your resilience, strength, and unwavering support. May God bless you abundantly for your generosity and faithfulness.

With gratitude and blessings,

#4. A Missionary Support Letter Rediscovering Purpose

I trust this letter finds you well and blessed abundantly by the grace of our Lord. As I prepare for my upcoming mission trip to [Destination], I am filled with a renewed sense of purpose and vision, thanks to your unwavering support and encouragement.

In recent months, I have found myself reflecting deeply on the purpose and calling that God has placed upon my life. Through prayer and discernment, I have come to realize that my mission journey is not just about serving others but also about rediscovering my own purpose and identity in Christ.

Your support has been instrumental in this journey of self-discovery and renewal. Your prayers, words of encouragement, and financial contributions have reminded me of the importance of stepping out in faith and following God’s leading wherever it may take me.

As I prepare to embark on this mission trip, I am filled with a renewed sense of zeal and passion for serving others and spreading God’s love to those in need. Your support has reignited the flame of purpose within me and reaffirmed my commitment to making a positive difference in the world.

Please know that your support is not taken for granted but deeply appreciated and cherished. Your belief in me and the mission fuels my determination to press on, knowing that I have a community of supporters standing alongside me every step of the way.

Thank you for being a beacon of light and hope in my life and in the lives of those we serve. May God bless you abundantly for your generosity and faithfulness.

#5. A Missionary Support Letter of Support Network

I hope this letter finds you well, surrounded by the love and grace of our Lord. As I prepare for my upcoming mission trip to [Destination], I am reminded of the invaluable support network that surrounds me, of which you are an integral part.

Your unwavering support and encouragement have been a source of strength and inspiration to me throughout this journey. Whether through your prayers, financial contributions, or words of affirmation, you have shown me what it truly means to be part of a supportive community.

As I embark on this mission trip, I am comforted by the knowledge that I am not alone. Your presence in my life serves as a constant reminder of God’s faithfulness and provision, even in the midst of uncertainty and challenges.

Please know that your support is deeply appreciated and cherished. Your belief in me and the mission fuels my determination to press on, knowing that I have a community of supporters standing alongside me every step of the way.

Thank you for being a pillar of strength and support in my life. May God bless you abundantly for your generosity and faithfulness.

#6. A Missionary Support Letter Embracing Growth

I trust this letter finds you well and filled with the joy of the Lord. As I prepare for my upcoming mission trip to [Destination], I am filled with a sense of anticipation and excitement for the journey ahead, thanks to your unwavering support and encouragement.

In recent months, I have experienced tremendous growth and transformation, both personally and spiritually. Through prayer and reflection, I have come to realize the importance of stepping out of my comfort zone and embracing new challenges with courage and faith.

Your support has been instrumental in this journey of growth and discovery. Your prayers, financial contributions, and words of encouragement have empowered me to embrace new opportunities and trust in God’s plan for my life.

As I embark on this mission trip, I am filled with a renewed sense of purpose and passion for serving others. Your support has enabled me to step out in faith and make a tangible difference in the lives of those we serve, knowing that I have a community of supporters standing behind me every step of the way.

Please know that your support is deeply appreciated and cherished. Your belief in me and the mission fuels my determination to press on, knowing that together, we can impact lives and spread God’s love to the ends of the earth.

Thank you for being a source of encouragement and inspiration in my life. May God bless you abundantly for your generosity and faithfulness.

#7. A Missionary Support Letter Celebrating Victories

I hope this letter finds you well and filled with joy. As I prepare for my upcoming mission trip to [Destination], I wanted to take a moment to share some exciting victories and blessings that we have experienced together.

Your unwavering support and prayers have played a significant role in these victories. Whether through your financial contributions or encouraging words, you have been instrumental in our mission journey.

As we celebrate these victories, I am filled with gratitude for your partnership and faithfulness. Your belief in our mission fuels our determination to continue making a positive impact in the lives of those we serve.

Thank you for being a source of encouragement and inspiration. May God bless you abundantly for your generosity and support.

With heartfelt gratitude,

#8. A Missionary Support Letter of Self-Care and Well-being

I hope this letter finds you well. As I prepare for my upcoming mission trip to [Destination], I wanted to take a moment to express my gratitude for your support and to share some thoughts on the importance of self-care and well-being in mission work.

Your generosity and prayers sustain me as I navigate the challenges of serving in unfamiliar environments. I am reminded of the importance of taking care of myself physically, emotionally, and spiritually to effectively serve others.

Thank you for your continued support and encouragement. Your belief in our mission journey strengthens my resolve to prioritize self-care and well-being as I serve those in need.

With heartfelt appreciation,

#9. A Missionary Support Letter of Faith and Trust

I trust this letter finds you well. As I prepare for my upcoming mission trip to [Destination], I am filled with a sense of gratitude for your unwavering support and prayers.

Your faith and trust in God’s plan for our mission journey inspire me. With your continued support, I am confident in His guidance and provision.

Thank you for your steadfast belief in our mission. Your prayers are invaluable as we step out in faith.

#10. A Missionary Support Letter of Gratitude and Appreciation

I hope this letter finds you in good health and spirits. As I prepare for my upcoming mission trip to [Destination], I am filled with overwhelming gratitude for your unwavering support and generosity.

Your contributions have made a significant impact on our mission journey, allowing us to reach those in need and spread God’s love in tangible ways. Your belief in our cause has been a source of encouragement and inspiration to me.

Thank you for your continued support and partnership. Your prayers and contributions are deeply appreciated and cherished.

Closing Thoughts

Missionary support letters serve as powerful instruments of connection, inspiration, and gratitude in the world of mission work. Through these letters, missionaries can effectively rally financial aid, prayer support, and encouragement from their network of supporters, fostering a sense of unity and purpose in their mission endeavors.

As missionaries share their experiences, challenges, and triumphs with their supporters, they cultivate meaningful relationships and inspire others to join them in spreading love and compassion to communities in need. By embracing the art of letter writing, missionaries can amplify their impact and create lasting change in the lives of those they serve.

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Letter Requesting Donations for a Mission Trip

But, how can you get people to donate? Read on to find out everything you need to know about writing a mission trip support letter, including

Best Practices for Writing Your Mission Support Trip Letter

Sample Mission Trip Support Letters

How to Follow Up

How to Put Together a Contact List for Potential Givers

Writing Your Mission Support Trip Letter

There are several key factors to writing an appropriate letter that will get you one step closer to setting out on your trip.

Make It Personal

Don't go with a generic letter. Remember that people want to stand with YOU! Share what is in your heart and what is going on in your life. It might be too much to personalize the letter for every person you reach out to but at least make it sound like you. We will provide some examples later on. However, be sure to make them yours by changing them up a bit!

One personalization that you can make for each letter is stating their name. Instead of beginning with an all-encompassing greeting, make it personal to them. When you speak, use words that make them feel like they are part of the mission too, because they are!

Another touch of personality could be adding your favorite verse to the end of the letter. There are also powerful verses you can use that relate to the situation at hand. Some of these might include verses about prayer, challenges, spreading the word or other unique topics.

Include All the Details

Never skip out on the details! People want to know exactly what they are supporting. Let them know all the details about your trip including where you are going and when you are going.

What sort of things will you be doing to serve while you are there? Talk about the ways you hope to see God work while you are away.

Also, give them insight as to who you will be going with. What does this group stand for and why have you chosen to go with them?

Are you having a send-off party to celebrate? Let them in now so that they can plan to be there.

Explain how much money you will need to collect. Inform them why you need to raise this amount and what this money will be going towards. If they plan to send checks, be sure to tell them who they should make them out to.

Give Your "Why"

Another important detail to include is your "why?" We talked about making this letter personal and there is no better way than to include what is motivating you to go on this mission trip. Explain what has called you on this mission and why you have chosen this specific time and place.

Furthermore, state what you hope to learn from this experience . You are making an impact on others and this experience is sure to have one on you. This trip should change you and motivate you to continue the mission at home. How will this provide you with the building blocks to take it to the next step?

Be Interesting

Grab the attention of the person who is reading. The more interested and invested they are in the information you are giving them, the more they will want to support what you are doing.

You might try including some information about the community that you will be working in. What is their culture ? What are some things you are looking forward to by visiting this particular place?

Our platform allows you to share images and stories that will give the reader a visual experience. When they can see intriguing photos, they will be that much more involved in the mission.

Get Creative

Mail is often boring with advertisements and spam including over 4 million tons of waste produced each year. It's time to make it exciting! Get creative with what you choose to present your letter as. Include a map of the area you'll be going with a pinpoint on where you will be located. You might also include a photo of yourself or the group you'll be going with.

Another idea is to put it on some letterhead or a lightly tinted sheet of paper. Don't overload them with a bunch of meaningless things. Put some thought into it.

Envelopes are a great way to spice it up too. Use a stamp that reflects the cause.

Keep It Short and Sweet

One page is plenty of space for you to get the point across. Quality over quality is the best motto.

Be Respectful

Be careful what you say about where you are headed. Don't create this destitute imagery just to make your trip seem more significant. Use positive words that honor God's mission.

It's fine to state why you think these people need guidance. It's one thing to provide them with the background but it is another to bash them.

Ask for Prayer

Remember that it's not just about monetary support. Some may not be able to give to your cause financially. But donations aren't the only way that people can be a part of your mission.

The power of prayer should never be underestimated. Make your "mission trip donation letter " into more of a "stand with me on my mission letter." Present monetary donation as secondary to that of prayer.

Be specific about what you would like them to pray on. Give three or four examples. Some might be:

Your travels
The community you'll be visiting
Open hearts
The presence of God

Mistakes happen. Sometimes you just need a second pair of eyes to find them! Have someone you trust to read over what you have written to make sure it's ready to print. You don't want to print 100 pieces of paper only to find out that you have to do it all over again!

Create a Blog

Create an online space that you can keep updated. People will enjoy seeing your experiences come to life. Before you go, you can keep everyone updated on things like how your fundraising is going, a countdown to the date of your trip, updates on the place you are going, reasons you are going, what you are looking forward to and more.

If you are able, you can keep it updated while you are there. Share lots of pictures of your activities. Be sure you get permission to share any photos of others before you post them. This will be a fun way for your supporters to live through you. You might also keep them updated on what to pray for.

After you return home, continue posting on your blog to share what you have learned, how you are implementing lessons, any updates from the community you visited, future endeavors and so on.

Include the link to this blog in your letter so your supporters can have an easy time finding it. You'll also enjoy looking back on it as a reminder of your experiences.

Sample Support Letters

We have provided some examples of mission trip fundraising letters. As mentioned, you'll need to make them personal and tailored to your mission. Make them sound like you are the one writing. People will be able to tell if you go in with something that doesn't sound like you or is too broad.

Dear (name of person or family),

God has presented me with an amazing opportunity. This Spring, I have felt the pull in my heart to go on a mission trip to (your destination) through (name of church).

Following the will of God, I will be there during the summer from (dates). We will be staying with (name of the place) and partnering with them to share the healing love of Jesus Christ.

During our stay, we will take on numerous tasks. Some of these include hosting vacation Bible school, connecting with others, construction on the church and other acts of evangelism.

I am bursting with excitement and intent to carry out God's good intentions. I know that the experience will serve not only those in the community I am venturing to but myself as well. I hope to learn how to further the mission at home and bring back tales of how I have seen God work.

As I have expressed to you, God is calling me on this journey. I ask that He bless us with the strength and support to take on the role of spreading His word. If you feel so called, I ask that you send your support as well.

The biggest blessing that you can provide would be to include my team and me in your prayers. We ask that you pray for our safe travels, open hearts, the community and for each day to come with the chance to plant the seed of faith.

In addition, I will need to raise (a dollar amount) before (date). If you find it in your heart and can support me financially please know that it will be used to support those in need.

I will be taking donations by cash or check. Please make any checks out to (name). I will also be taking donations online for your convenience. These are tax-deductible donations.

I want to thank you for your support in each way. You can keep up with my mission at (link to blog). I intend to keep this updated with our activities as I am so able.

(Your name)

Hello (name of person or family),

I'd like to share with you a challenging yet important opportunity that has been given to me. Our Lord and Savior has called me to go on a mission trip to (your destination). As you may know, I am currently studying at (school) and will be wrapping up my junior year this spring. During my break, from (dates) I will be traveling with (name of the organization.) I have included a photo of our team so that you can see just who God has chosen to carry out his mission.

(Why you have been called to do so.) (Background on destination.)

During our time in (destination), we will be carrying out the many tasks that help to spread the word of God. Hosting services, completing repairs on the church, fostering connections and other acts of evangelism will be some of our day-to-day activities.

Our team asks that you keep us in your prayers as we try to lead as many souls to God as possible. Being a prayer partner is the most effective way that you can stand by us during this time.

Each person is responsible for raising a certain amount to get us there. Please also keep us in your prayers so that we are each able to achieve this goal. If you would like to help us get there, we are taking donations by cash, check and online.

Know that any donation you feel so-called to make will be accepted in grace and love. Your money will be used to support our mission in terms of travel, lodging, food, supplies and additional acts of evangelism.

We will be having a get together to send us off on this adventure on (date and time). I ask that you come to celebrate this amazing opportunity that God has given us.

Matthew 21:22 "And whatever you ask in prayer, you will receive, if you have faith."

As you receive your donations, be sure to follow up with your contributors. Be proactive about keeping them in the loop. Since you are keeping your letter to one page, there may be more information you'd like to share.

Send out a reply or ask them if there are any other questions they have about your initiative.

Keep Records

Keep thorough records of those who contribute. The easiest way to keep track of your supporters is by creating a list. Physical paper lists are efficient but easily lost.

Send Thank You Cards or Postcards

It's important to thank your supporters. It's a must to send your gratitude to those who have invested in your experience and the mission. Don't let their donation be the end of their involvement.

Thank you cards are a wonderful way to show your appreciation. Take it one step further in the realm of creative thinking and purchase some postcards once you reach your destination.

These are a fun way to get everyone involved a piece of memorabilia from your trip. Be sure to personalize each one to show your care.

Sample for Follow Up

I want to express to you my greatest gratitude for your donation. Your donation is more than just a financial investment. You are a part of this mission, and I thank Him for leading you to stand with me.

With your generous contribution, I will be able to reach many people who are in need of hearing His word. My team and I are committed to finding and delivering as many souls as possible.

I want to invite you to follow along with our journey by keeping up with my blog at (link to blog). If you have any additional questions, please reach out to me.

Beyond your financial support, I ask for your support in prayer too. I hope to come back from this with many stories and outlooks to share with you.

Get Together Your Contact List

The first step is putting together a list of potential supporters. Many different people may be interested in partnering with you. This might include:

Family members
Church members
School staff
Local businesses

Try to aim for a list of about 100 people. Not everyone will be able to provide a financial contribution. Tossing a wide net will allow you to harness the most donations possible. Also, you'll be able to get many people involved in one vital thing - prayer.

Looking for Letter Templates to Get Started?

Without a framework, or an example, crafting an appeal for financial support or a thank-you message can be cumbersome. That's why we built a complete guide that not only offers 105 letter samples and templates for nearly any situation, but also offers specific guidelines to help.

Download the guide for free!

Elevate your appeal by exploring Church Letters Asking for Financial Support which provides key strategies for engaging potential donors.

Church Giving Letters

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Mission trip planning toolkit

How to write a mission trip fundraising letter.

It’s common to feel nervous about writing fundraising letters: What will I write? Who will I send them to? These are good questions to ask, but the most important thing to remember is that your letter isn’t just about money. It is about inviting people to participate in what God is doing in the world and in you through this trip. The steps below will guide you through the process of writing, sending, and following up on your fundraising letters.

Step 1. Create a contact list.

Create a list of potential contacts. Your list can include family members, friends, family friends, school staff, coworkers, teammates, doctors, dentists, neighbors, coaches, and church members. Shoot for a list of between 75 and 100 people.

Step 2. Write your letter.

Write a personal letter requesting donations. This letter should be no longer than one page.

What to include in your mission trip fundraising letter

Introduction: Begin your letter with a personal greeting and briefly share what you have been up to recently. You should personalize this section in each letter based on your relationship with the recipient. Do not start your letter with “dear friend.”

Background: Briefly explain the purpose of your mission trip and the ways you will be serving. Share the dates of your trip, the name of the specific place you will be, and how you hope to see God work during this trip.

Explanation of need: Explain why you need financial and prayer support for your trip. First ask people to be part of your prayer support team. Then share with them the specific amount of money you need to raise and ask them to contribute.

Conclusion: Close your letter by thanking the recipient again for their ongoing support. Sign each letter personally.

Read a sample mission trip fundraising letter

Dear [insert name here] ,

My summer plans are coming together, and I am very excited to be able to share them with you. I believe God is calling me to go beyond the boundaries of [our local community] and to share God’s love with people around the world. This summer, I will have an opportunity to live into that calling. From July 18 to 25, I will be serving with [Organization] as part of a 12-person team.

Our mission team will be working with [Organization] to support and encourage communities as they go through a process of community development. We will spend several days of our trip in a village in the countryside of Nicaragua, encouraging the community members as they build sustainable agriculture, grow food in gardens, develop local leaders, and start small businesses. We will get to speak with local pastors and join them in worship and sharing the gospel. We’ll also spend a day working alongside the community as they add a room onto their school, a project that they have already begun but will finish more quickly with our team’s help. I am so excited to go and serve the Lord by caring for these people in a small but crucial way, and I can’t wait to tell you about my experiences when I return!

There are two ways that you can join in this ministry with me as I prepare to serve in Nicaragua.

Pray for us. Please ask God to give my team safe travel, caring and generous hearts, and the right words to minister with. Your prayers are crucial for this trip. As Oswald Chambers wrote, “Prayer does not equip us for greater works; it is the greater work.”
Offer financial support. If you feel called to support the work God is doing in Nicaragua, please prayerfully consider mailing or giving me a donation. I am responsible for raising the $1,500 it costs for me to go on this trip to Nicaragua. Your support will enable me to participate in this exciting opportunity. Checks should be made out to [insert church name] . All contributions are tax-deductible, and you will receive a receipt for tax purposes.

Taking part in a mission trip is an incredible spiritual experience. I am very excited to be a part of the work that God is already doing in Nicaragua, to grow in my faith, and to share those experiences with you when I return.

Thank you so much for considering supporting me through prayer and/or a financial gift. I look forward to joining God’s work around the world through my team’s mission trip to Nicaragua!

[Your name]

Step 3. Prepare and send your letter.

Include with your letter a self-addressed, stamped envelope and a support form for people to fill out and send back to you with a check. This form should have a place to make a prayer commitment and a place to make a financial commitment. If there is a way for people to give online, include instructions for that as well. Ask that checks be made out to your organization, not to individual team members. Otherwise, the donations will not be considered tax-deductible.

Deliver your letters to the people on your list either personally or by mail. Do not put the letters in people’s church mailboxes.

Step 4. Follow up.

After a week or two, contact the people you sent letters to and ask if they have any questions or would like more information.

Step 5. Thank your supporters.

Send a thank-you note as soon as you receive a donation from someone. Indicate in your note that you look forward to sharing pictures and stories with them when you return. Keep track of whom you have received money from. If your team is sending donor receipts, send those now as well.

Step 6. Share your trip experience with your supporters.

After the trip, send a follow-up letter telling your supporters about your experience. Thank them again for helping make the trip possible.

Additional tips for mission trip team leaders

If there are a lot of people on your team who have never written a fundraising letter before, it can be helpful to hold a letter-writing night. Gather the group, explain how to write a fundraising letter, share a template or sample letter, and spend some time writing together. Encourage team members to ask each other questions and share ideas.

Your team can also collaborate on coming up with contact lists. This can help you strategize about how to get the most support. For example, you wouldn’t necessarily want everyone on your team sending letters to the same people, and sharing your lists can ensure that you don’t overwhelm a small number of potential supporters with your letters.

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Successful Fundraising: Letter Templates for Your Mission Trip

Mission trips can be expensive. Even a short-term mission trip requires a lot of monetary support!

That's why fundraising letters are so crucial to your mission trip preparations. Requesting prayer and financial support through a mission trip support letter can be an effective way to ready yourself for the opportunity that God has given you to do foreign evangelism.

However, successful fundraising is about more than just dropping a note in the mailbox. A well-crafted fundraising letter can make the difference between having the funds you need versus having to personally cover the total cost of the trip.

Keep reading for easy and effective fundraising letter templates and tips you can use to ask for monetary support from friends, family, church members, and even businesses!

1. Personal Sponsor Letter

Subject: "Join me on my life-changing mission journey"

Dear [Donor Name],

God has presented me with an opportunity to go on a mission trip to [your destination] through [name of church/mission org].

The trip begins on [first day of trip] and I will return on [return date]. We will be partnering with [name of org/church] to share the love of Christ with the people they serve.

During our time, we will:

[list of responsibilities and tasks you will perform on the trip]

I know the experience will not only bless the people in the community, but will also bless me and everyone who is sending me. I am excited to see God work in the lives of everyone we minister to and I look forward to sharing stories with you when I return.

In order to go on this trip, I have to raise $[enter trip cost]. This cost includes housing, food, transportation, and supplies. Our goal is to raise the money through sponsorship.

I am praying that God blesses me and the rest of the team with the courage to take the Gospel to people who have never heard of Christ. I am also praying that we receive sufficient support before and during the trip.

The biggest way to support me is through prayer. Please pray for [mention a few specific prayer needs]

I will also need to raise $[entire trip cost] before [fundraising deadline]. If you can support me financially please know that it will be used to make an impact for God's Kingdom.

I will be taking donations by cash or check. Please make any checks out to [church name] and put my name in the memo so your donation can be tax-deductible.

No matter how you are able to support me, I am extremely grateful. If you are interested in following along with my mission trip experience, you can do so here - (link to blog or social media page).

[Your Name]

When to Send This Letter

Reaching out to friends and family.

This mission trip fundraising letter template is primarily aimed at people who already have a close relationship with you. Use this to announce that you feel called to this purpose and ask for your loved ones to partner with you as you prepare to go.

2. Church Community Appeal Letter

Subject: "Support our church's mission trip to [Destination]"

God has presented me with an opportunity to join the mission trip to [name your destination] led by [mission trip team leader].

As you know, the trip begins on [first day of trip] and I will return on [return date]. We will be partnering with [name of org/church] to share the love of Christ with the people they serve.

I know the experience will not only bless the people in the community, but will also bless our church. I am excited to see God work in the lives of everyone we minister to and I look forward to sharing stories with you when I return.

In order to go on this trip, our team has to raise $[enter trip cost]. This cost includes housing, food, transportation, and supplies. Our goal is to raise the money through sponsorship.

I am praying that God blesses us with the courage to take the Gospel to people who have never heard of Christ. I am also praying that we receive sufficient support before and during the trip.

The biggest way to support us is through prayer. Please pray for [mention a few specific prayer needs]

We will also need to raise $[entire trip cost] before [fundraising deadline]. If you can support us financially please know that it will be used to make an impact for God's Kingdom.

We will be taking donations by cash or check. Please make any checks out to [church name] and put [your group name] in the memo so your donation can be tax-deductible.

No matter how you are able to support us, I am extremely grateful. If you are interested in following along with the mission trip experience, you can do so here - (link to blog or social media page).

Asking for the support of your church.

This mission trip sponsor letter is best used to let your fellow church members know you plan to go on this trip and ask for the support you need. Use this to get everyone excited about the work that God is going to do on the trip!

Note: This letter doesn't ask the recipient to support just you, but the entire team. The reason for this is to avoid your church members getting multiple support letters, each asking for a donation to a different teammate. Since most members can't donate to each person on your mission team, it's best to pool all donations from church members and evenly split them among the team.

ChurchTrac Online Giving allows members to give to your church from anywhere. Support missionaries, donate tithes, and more on the go!

Learn more ›

3. Local Business Sponsorship Letter

Subject: "Help [Company Name] make a difference on our mission trip"

Dear [Business Owner's Name],

I'd like to share a unique opportunity for [business name] to sponsor a humanitarian aid team to make a positive impact and leave a lasting legacy for your organization.

On [trip start date], we will be arriving in [your destination] to provide relief for the local community. On this trip, we will:

[List the work you will be doing]

This community has faced tremendous challenges and persevered. Though we will only be with them for a few days, our efforts will help give them a brighter future. You can help give them the relief they need by supporting us!

You can support our work by making a tax-deductible donation today! Any amount will be appreciated, but we recommend [list three amount options - i.e. $250, $500, $1000]. Make the donation to [name of church] and put [mission team name] in the memo so that your donation can be tax-deductible.

Thank you so much for your support and consideration.

Requesting sponsorship from local businesses.

You can encourage local businesses to support what God is calling you to do by letting them know of an opportunity to make a positive difference in the world, as well as make a tax-deductible donation.

Local businesses may be interested in supporting your mission trip

4. Progress Update and Gratitude

Subject: "We're halfway to our mission trip goal – Thank you!"

Because of you, we're halfway to our fundraising goal! Thank you for your support.

Your donations have set a powerful example of generosity and faithfulness. We are getting closer and closer to our opportunity to serve and share God's love with people who need it desperately.

Would you prayerfully consider increasing your donation? You have already given so much, so do not feel burdened to give more. But if you are able, an extra donation could push us the rest of the way to cover the full cost of the trip.

Again, thank you so much for the support you've given. We wouldn't be able to spread the Gospel without you!

Updating supporters on the fundraising progress and expressing gratitude.

As you receive donations, take a moment to thank your supporters and share your progress. This keeps them connected to your journey as you prepare and it can also motivate a few to donate a little more to get you even closer to your funding goals!

Send Progress Updates to your supporters

5. Event Invitation Letter

Subject: "You're invited to our mission trip fundraising event!"

We're hosting a fundraising [enter type of event here - i.e. dinner/bakesale/car wash/etc] at [name of church] to help raise funds for our mission trip to [name your destination]. I want to inviting you to come, have a great time, and hear the story of what the team will be working on during the trip.

Below are the details of the event:

[Share date, time, and address of event]

We will share with you the challenging road ahead, what God is already doing in the country, and how we hope to see God work while we are there.

We are excited to be a part of this story and want you to be a part of it, too!

Looking forward to seeing you there,

Inviting supporters to a fundraising event.

Is your church or ministry hosting a fundraising event for your mission trip? Invite everyone you know with another missionary fundraising letter!

6. Last-Minute Push Letter

Subject: "Only 1 week left to support our mission trip!"

The deadline is almost here!

Our mission trip is getting very close and I still haven't quite raised the full 100% of the trip cost. Please prayerfully consider making a donation today. If you have been waiting to send financial support so that I can take the Gospel to people who need it desperately, now is the time!

I still need to raise $[enter remainder of trip cost] by [enter fundraising deadline]. You can write and send your mission trip support to [church name] with my name in the memo so that your donation can be tax-deductible. Any amount will help.

Thank you so much for your encouraging support. I couldn't do this without you.

Urging last-minute donations as the deadline approaches.

Some people do everything at the last minute, including supporting to a missionary like you. Send this letter as the deadline fast approaches to motivate those last few people to send a check they've been meaning to send you.

Get those last few people to send donations

7. Matching Donations Letter

Subject: "Double your impact with our mission trip matching campaign!"

Exciting news! A generous donor has pledged to double your gift!

Any donation made between today and [enter deadline] will be matched by this generous gift. If you have been waiting to send financial support for this trip, now is the time to double the impact of your donation!

No matter what, thank you so much for your support and prayers.

Announcing a matching donation period to encourage support.

This letter is unique in that it requires a donor to offer a large sum and match all other donations. But if you are blessed with such an opportunity, this letter is the perfect way to spread the word and get more people to donate.

8. Testimonial Impact Letter

Subject: "See the difference your support makes on our mission trip"

The mission trip to [enter your destination] is about much more than just [briefly share details of the work you will be doing]. It's also about ministering to the community and sharing God's love with them.

I was blessed to go to [enter destination of previous mission trip] and see God do amazing things. Below is a story that has stayed with me ever since:

[Briefly share a story of transformation and life-change that occurred on the previous mission trip. Keep it to 1-2 paragraphs]

This trip will be no different. God is getting ready to change lives. You can be a part of that impact by making a generous donation today. Any amount will help, but a donation of [enter three amounts - i.e. $25, $50, $100] is recommended to get me to my goal of $[enter entire trip cost].

Thank you for your support. As always, please keep me in your prayers as I get ready to go and share the Gospel.

Sharing stories and testimonials from past mission trips.

If you've been on a mission trip before, consider putting together a written presentation of the impact of that trip. That way your donors will have more than an abstract notion about "making a difference". This works even if your past mission trip was to a completely different region than the one you're preparing to go to now.

Note: Never been on a mission trip before? The missionary organization you're working with may have material you can use to illustrate the impact others can make through their generosity. Check their website to find out.

9. Thank Your Supporters Letter

Subject: "Thank you for supporting our mission trip!"

You did it!

You successfully helped me raise $[entire trip cost] so I can take the Good News to [your destination]! Praise God!

Thank you so much for your support. This would not be possible without your love and generosity.

Now that the money has been raised, the real work is about to begin. I ask that you be my prayer partner as we make the final preparations for this trip. There is still much to do before I go, but I am excited to be able to see God move in a mighty way on the trip.

You have been a big blessing to me. I promise to share that blessing with the people in [your destination] and put your support to great use.

Acknowledging and appreciating your donors.

Every letter you send needs to express appreciation, even if the recipient doesn't send any support at all. However, you should also send a follow-up letter to every person who donated to your trip. No matter how big or small their donation, we can't let them think we take them for granted.

BONUS IDEA: Social Media Campaign

As you send each letter, create a social media post that corresponds with that letter. Below are some ideas to inspire you:

Make a post announcing your trip and asking for donations as recipients receive your first wave of letters
Share regular progress updates and gratitude. You can do this more frequently via social media than via letters.
Invite all of your friends on social media to any fundraising events
Post every day of the final week for the last-minute push, sharing fundraising progress as you go
If you get a matching donor, definitely share that in posts on all your social media accounts
If you have stories or testimonies to share, don't hesitate to share them in your social media campaign
Express gratitude and appreciation in every post along the way, but post a word of thanks at the end of your fundraising journey

Mission Trip Support Letter Tips

Keep it brief - We know you're excited to see God move on this trip. But avoid the temptation to overwhelm the readers with an avalanche of text. One page is ideal, two is the maximum.
Proofread it - This letter is the most crucial part of your mission trip preparation. It needs to be great. Let others review the letter before you print dozens of copies of an avoidable mistake.
Share the details - Where are you going? When is the trip? Will there be a send-off service beforehand or a mission report service afterward? How can supporters keep track of your experience? Let your readers know the important facts.
Share the interesting details - Don't stop at basic facts. Let readers know unique details about the people group you will be ministering to and the cool things you'll be doing on the trip. Make it interesting!
Make it look great - Drafting a well-written letter is half the battle. Make it well-designed, too. Use these great Canva templates to elevate your fundraising letter design.
Include a self-addressed envelope - It's a small detail, but giving the recipient what they need to send you a donation increases the likelihood that they follow through on sending financial and prayer support.
Financial support isn't the only option - Most (hopefully all) of your readers want to support the work you will be doing, but not all can do so financially. Let readers know they have options for how they can support you.
Be thankful - Whether the reader sends money, supplies, a word of encouragement, or devotes themselves to prayer, share with them how grateful you are that they would support you in any way.

Send Your Letter Today!

We offer these free mission trip donation letter examples to simplify the most important part of the preparations. That way, you won't have to overthink or stress over sharing your heart to go on this trip.

Personalize and adapt the templates to fit your needs and your audience. We wish you nothing but success in your fundraising journey!

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How to Write a Mission Trip Support Letter

Mission trips are an amazing way to put your faith into practice, learn to serve others, and love like Jesus. For many mission trip participants, the simple act of saying ‘yes’ getting out of their comfort zone is the first step in a deeper trust in God and a willingness to step into the unfamiliar to love others well. But, this experience also comes with a cost.

To serve in an under-resourced community, you have a responsibility to cover your own costs AND invest in the community in helpful, dignifying ways. But what if you can’t afford it?

Experience Mission has sent more than 35,000 short term mission volunteers to partner and serve alongside ministries across the US and around the world, and we’ve found that personal support letters are one of the most effective ways to ask for the prayer and financial support you need to go. Sending support letters is a vulnerable step in committing to go, with faith that God will provide, but it can be intimidating to know exactly what to say. Here are 5 things your mission trip support letter should include:

1. Make it Personal

Begin with a greeting addressing the people you are writing to. These will likely be close friends and family members, so they would love to hear how you are doing personally!

Tip: Consider the presentation of your letter. Make your support letter a fun and interesting piece of mail! Most mail we receive comes in the form of bills and bank statements, many of which are plain text on white paper. Black “Times New Roman” font on copy paper will excite people about as much as black “Times New Roman” font on copy paper can. Don’t be afraid to break outside of the traditional format. Add a picture of yourself. Add a map of the general location you’re going to with a star on your destination. Be creative, get to the point (we recommend one-page letters), and above all, be yourself!

2. Give Context

Take a paragraph and explain why you feel called to serve on a mission trip and how you selected the particular trip, organization or community. Also, explain how you are working to support yourself in this mission.

3. Explain What You Will Be Doing

Your supporters will want to know what their money is going to. Take a moment to explain a little about what you will be working on and doing on your trip. This is an opportunity to highlight the ministries that you will be partnering with! It can be tempting to fluff or exaggerate what you will be doing in a way that makes you seem like the savior to the community. Keep the focus on the work that God, local partners, and long-term volunteers are already doing in the community. Then, explain how you’re going to support their ministry.

4. Tell What You Hope to Learn

Short term missions experiences should be long-lasting. The impact that you make in the community is about way more than just the week (or months) you are there. Similarly, your trip should change you, propel you forward, and teach you to live your mission more effectively at home. Whether you are hoping to develop a deeper faith, learn more about God’s love for others, or to put ideas of service into practice, explain how this trip will help you grow and impact your own local community in greater ways once you return home.

5. Ask For Support

In order to accomplish the goal of your letter, you’ll need to make an ask! When fundraising, it’s important to make a clear path for supporters to help your cause. You can outline a particular amount that you are hoping to raise from each person. (Think, if you send your letter to 50 people, how much would each person need to donate in order for you to be fully funded?) Also, give clear instructions for how to make a donation.

Tip: At Experience Mission, all team members and IMMERSION participants are equipped with the ability to accept online donations. Participants can easily provide a direct link along with specific instructions for how to send cash and checks.

Remember, don’t just ask for monetary support! Ask your friends and family to pray for you, encourage them to join any events you will be hosting, and invite them into your journey.

EM’s Example Mission Trip Support Letter:

Note: It might seem intimidating to create a formal letter that looks professional, but you can do it! This example was created entirely using Google Docs, a free online word processor.

Now it’s your turn! Start drafting your letter and share the news with your friends and family. To make this letter even more impactful, consider waiting to make an announcement on social media until your friends and family have received the letter or heard from you personally. They will feel more invested in your journey and may get inspired to support you more. As you prepare for your trip, we’re behind you and hope it goes well!

Join Experience Mission on your next mission trip!

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How to Write a Support Letter for a Mission Trip?

Mission trip support letter template.

Letter of Support Template
Letter of Financial Support Template

A Mission Trip Support Letter is a document that can be used when an individual would like to request help for their mission trip. The purpose of the document is to ask prospective donors to make a contribution to support your mission trip during which you will be helping a particular community that needs it.

Generally, this type of letter is prepared by individuals who plan to go on a mission trip through a particular church that wants to spread their religious message. A Mission Trip Support Letter template can be downloaded below .

You can send this letter to individuals, entities, those who have donated in the past, and potential contributors that might be interested in supporting a good cause like helping communities and sharing religious beliefs .

When you write your support letter for a mission trip, you should know that there are no particular requirements to its content. As long as the receiver of the letter finds the purpose of your trip appealing to them and shares your view, they are more likely to donate to you. therefore, your letter can include the following parts:

Information About the Addressee . You can begin your letter by stating the receiver of your letter and designating their name and their address.
Information About the Sender . Here, you can provide your name and your address. It can be useful if your addressee would like to contact you in regards to the matter stated in your letter.
Introduction . In this part of the Mission Trip Letter of Support, you can greet the recipient of the letter and state the reason for writing. You can do it by introducing yourself and indicating the name of the church through which you plan to do the trip, the place where you are going, and other details.
Mission Trip Description . To make sure the potential contributor will understand the significance of the trip you can describe the activities you plan to do there. Generally, during such kinds of trips, individuals build houses, fix infrastructure, and perform other tasks that will help different communities to develop and prosper. Additionally, you can talk about what this trip means to you and why you are looking forward to helping people. Do not forget to mention that one of the main reasons why you plan to go on that trip is to share the religious message that your church is spreading, therefore, it will help to unite different communities under the same values.
Donation Request Details . After describing your mission to the potential donor you can explain that in order to go on that trip you need to raise a certain amount of money before a particular date. To make it more convenient for the prospective contributor, you can list the ways how the donation can be made: by check, by cash, or online, and relevant details.
Conclusion . At the end of your letter, you can thank the potential donor for any support in advance and provide them with information on how they can follow your mission.

Haven't found the template you're looking for? Take a look at the related templates and samples below:

Mission Trip Fundraising Letter Template ;
Sample Letter Asking for Donations for Church ;
Sample Thank You Letter for Donation to Church .

Download Mission Trip Support Letter Template

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Crafting the Perfect Mission Trip Fundraising Letter: A Step-by-Step Guide

A well-crafted mission trip fundraising letter can be the difference between a meaningful mission experience or staying home. Here’s how to ensure your appeal strikes a chord with potential donors, leading them to support your cause.

Mission trips are an invaluable opportunity for individuals to serve communities, experience new cultures, and spread hope and faith in the world. However, these life-changing journeys often include a critical stepping stone: fundraising.

Tips For The Best Fundraising Letter

Before we discuss what should go into your mission trip fundraising letter, let's talk about what makes a great letter.

Understand Your Audience

Before your pen meets paper, it's crucial to have a clear vision of who you are writing to. Identify your potential donors and understand what motivates them. For instance, church members might be motivated by a shared faith, whereas friends and family might be moved by personal connections.

Tailor your message according to the recipient, recognizing the difference between church members who are familiar with mission goals and newer supporters who require more context to feel invested.

It's important to note that tailoring your message to the recipient probably will mean writing more than one version of your mission trip fundraising letter. Each version of the letter should be adapted to speak specifically to the interests and values of your target audience.

Yes, this makes extra work for you. But it's worth it and will probably result in more donated to support your mission trip.

Make It Personal

As much as possible, you want your letter to be personal and authentic. Share your own experiences and reasons for wanting to go on a mission trip. Share what's on your heart and talk about the emotions you're feeling as you consider the mission trip.

This will help potential donors connect with you on a deeper level and understand why supporting this cause is important to you.

You can also personalize the letter by addressing each recipient by name, instead of using a generic greeting. Don't start your letter with "Dear Potential Donor" or something like that. Rather, use their name wherever possible.

This shows that you have taken the time to individually reach out to them and makes them feel more valued.

Include All The Relevant Details

Your mission trip fundraising letter should include all the necessary information about your trip, such as the date, location, purpose, and goals. Also, mention any specific financial needs or goals you have for the trip.

This is also a good opportunity to share details about your organization or church, including its mission statement and previous successful missions. This can help reassure potential donors that their contributions will make a tangible difference.

Tell Your Story

One of the most powerful ways to connect with donors is by sharing your story. Share specific details about the mission trip. Talk about where you'll be going and what projects you'll be working on. This will help potential donors understand the impact their contributions will make and get them excited about supporting your cause.

You can also include personal stories or testimonials from past mission trip participants to further illustrate the impact of these trips. By sharing real-life experiences, you can paint a vivid picture of how their support will make a difference in people's lives.

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Highlight the Mission

Consider highlighting the overall mission and goals of your organization or church. Give potential donors a better understanding of the bigger picture and how their contributions fit into the larger mission. Share statistics or success stories to showcase the impact your organization has had in the past and what you hope to achieve in the future.

Be Interesting

You want to make your mission trip fundraising letter as interesting and compelling as possible. Use engaging language and storytelling techniques to capture the reader's attention. You can also include visuals like photos of past trips to give them a glimpse into what their support could help accomplish.

Show Gratitude

Don't underestimate the power of a simple "thank you". Express gratitude to donors for taking the time to read your letter and support your cause. You can also mention how their contributions will make a difference and how much it means to you and your organization.

Include A Strong Call-To-Action (CTA)

Make it clear what you want the reader to do after reading your letter. Whether it's donating a specific amount, signing up for updates, or sharing the letter with others, make sure they know how to take action and support your cause.

If you're asking readers to donate, make it very clear how they are to donate. Include specific links, QR codes, or text-to-donate instructions. This will make it easier for them to contribute and increase the likelihood of donations.

Provide Easy Donation Options

Make it as easy as possible for donors to donate by providing multiple donation options. This can include online donations, text-to-donate , mailing in a check, or setting up automatic recurring donations. By giving donors different ways to contribute, you are accommodating their preferences.

Keep It Concise

People's time and attention is limited. Keep your fundraising letter short, sweet, and to the point. Don't drone on and on. Say what you need to say without saying too much. Use bullet points or short paragraphs to make the letter easy to skim and understand.

Ask For Prayer

Don't be afraid to ask for prayer in addition to financial support. This allows readers who may not be able to donate at the moment to still contribute in their own way and feel connected to your cause.

It can be helpful if you give readers specific ways they can pray for you.

Provide Helpful Follow-Up Information

If you're going to be sharing photos of your mission trip on a website or on your social media profiles, provide links to those in your fundraising letter. Donors can see the impact of their contributions and stay connected with your cause.

You can also include information about upcoming events or ways for readers to continue supporting your cause after the initial fundraising campaign is over. This could be through volunteering opportunities, sponsorships, or other ongoing initiatives.

A Sample Mission Trip Fundraising Letter

Now that you know what should go into a mission trip fundraising letter, it's time to get started writing yours.

Here’s a template to get you started. Remember, personalization is key. Customize this mission trip letter template to your specific needs and circumstances.

[Your Name]

[Your Address]

[Email Address]

[Phone Number]

Dear [Recipient's Name],

On [Date] I have the opportunity to serve on a mission trip to [Destination], where we will [Description Of What You Will Be Doing]. I'm writing to request your partnership in this life-changing mission trip.

Our goal is not only to [Impact You'll Have, e.g. spread the gospel] but also to [Impact You'll Have, e.g. provide tangible relief for those in need]. Through your generous contribution, you will directly support [Specific Activity, e.g. building houses for those who are homeless]. Every dollar counts, and even the smallest amount can bring help to those who face challenging circumstances daily.

During this trip, we aim to bring [Quantifiable Goal, e.g., house 10 families, feed 100 children], and with your help, we can achieve this and more. Please consider making a donation of [Specific Amount] or any contribution that aligns with your heart's desire. Your support will [Impactful Statement, e.g., provide shelter, nourishment, spiritual comfort], ensuring that the communities we serve know that they are not alone.

To make a secure and immediate donation, simply visit [Donation Link] or text your donation amount to [Text-To-Donate Number]. If you prefer to send a check, please make it payable to [Your Name/Organization Name] and mail it to the address above. Your generosity will allow us to make a tangible difference and spread the hope of the gospel to those who desperately need hope.

I am looking forward to sharing our experiences with you and the impact of our outreach. Together, I am confident that we can turn the dreams of those we serve into a shared reality. Thank you for considering my request, and know that you will be in my prayers daily.

P.S. Stay up-to-date with our mission by following us on social media at [Social Media Profile Links].

Effective fundraising letters are more than just a request for funds; they are an invitation to donors to become part of something meaningful and impactful. By following the guidelines and sample provided, you can help your supporters contribute with purpose and heart.

Mission trips are about connection and serving a higher purpose. Your message should reflect this and convey the same sense of community and shared vision that your trip embodies. Through effective communication, you can transform words on a page into tangible support for your mission.

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Mission Trip Fundraising Letter Template

Create a mission trip fundraising letter. Drag and drop to customize. Works on smartphone, tablet, and desktop devices. Collect e-signatures seamlessly.

Organizing a fundraiser for your upcoming mission trip? Create your own Mission Trip Fundraising Letter to send out to your interested patrons with Jotform Sign . Outline your goal amount, upload images from previous mission trips, write a personal letter explaining why your group wants to go on this mission trip, and more.

Design this Mission Trip Fundraising Letter to match your church or organization’s needs. Drag and drop to customize the look and feel of your letter — no previous design or coding experience needed. Add or remove form fields, choose fonts and texts you like, edit letter text, and more. Create a professional fundraising letter today.

Letter of Authorization

A letter of authorization is an agreement between the person, known as the principal, authorizing another, known as an agent, to perform certain functions or powers in order to perform the duties of the principal. This letter also contains the period of effectivity of the contract of agency between the principal and the agent. Share Jotform’s free Letter of Authorization via email and securely collect electronic signatures from any device. Once signed, a finalized PDF document will be sent to your inbox — ready to download, print, and share with the appropriate parties.You can make changes to this Letter of Authorization in just a few easy clicks using Jotform’s intuitive form builder. Simply drag and drop to add or remove text fields, include additional signature fields, change fonts and colors, include your own branding and letterhead, and other design changes. Ditch messy paper forms and streamline your e-signature process with this free Letter of Authorization from Jotform. If you want to take your signing process online, create an e-sign document with Jotform Sign.

Professional Letter of Recommendation

A professional letter of recommendation is used by a prospective job applicant when applying for a position at a different company. Usually written by a previous supervisor, this letter highlights the skills, personality, and qualities of the applicant that is related to the job position they are applying for. Share this Professional Letter of Recommendation via email, which the respondent can then fill out and sign from any device. Once signed, a finalized PDF document will be automatically sent to your inbox and ready to present to the hiring manager.Make updates to this Professional Letter of Recommendation in seconds without any coding. Using Jotform’s drag-and-drop form builder, you can easily add or remove form fields, choose new fonts and colors, personalize automated emails, and much more. Land your next big job with Jotform’s free and fully customizable Professional Letter of Recommendation. If you want to take your signing process online, create an e-sign document with Jotform Sign.

Resignation Confirmation Letter

Need a quick and professional way to confirm your employees' resignations? No problem. With Jotform’s Resignation Confirmation Letter, you can build a confirmation letter to send to your employees who have recently resigned for both yours and their records. Oversee the signature process from start to finish in one centralized place. Share via email or embed in your internal management portal and start collecting resignation confirmation signatures today.Customizing your Resignation Confirmation Letter is easier than ever with Jotform’s drag-and-drop form builder. Update your business’ terms and conditions, add or remove form fields, change fonts and colors, and make other design changes — no coding required. Create your letter, send it straight to your former employees, and start collecting signatures seamlessly. To send and sign documents in seconds, customize this template and share it with Jotform Sign.

Job Confirmation Letter

Congratulate your new hires with Jotform’s Job Confirmation Letter template. Instead of drafting up individual letters for each new employee, Jotform Sign lets you save time by sending your letter template to be filled out and signed by your HR manager in a few quick clicks. You’ll receive a notification and a finalized version of the document once this has been completed.Want to make changes to this Job Confirmation Letter template? Drag and drop to add or remove text or signature fields, customize the letter’s message, and make other design changes. You can even add a signature field so your new employees can sign as well! Once each Job Confirmation Letter is filled out and completed, you can instantly download or print it for your records. Securely gather signatures anytime, anywhere with Jotform Sign.

Income Verification Letter Template

An income verification letter is a document an employer issues to confirm an individual’s income and employment status and provide evidence of the individual’s financial situation. If you need a standardized income verification letter for your property management company or landlord duties, Jotform has you covered. With our income verification letter template, you can quickly verify a potential renter’s income. Plus, you’ll be able to keep track of important applicant details — such as their salary, current occupation, and other renter-related information — that are saved in your Jotform account.Our drag-and-drop builder makes personalizing your income verification letter template easy too — you have the ability to change fonts and colors, add additional signature fields, edit policies, and much more. You can even set up an automated workflow either to approve or deny renters on the spot if they don’t meet your desired income requirements. Once everyone has signed your document, you can download it for your records or share with other stakeholders. If you’d like to save time by automating your workflow, do it with Jotform Sign, Jotform’s powerful e-sign solution.

Letter of Recommendation for Student

Create and collect recommendation letters from your managers and professors with this Letter of Recommendation for Student from Jotform Sign. It works for both students looking to collect letters and individuals who have been asked to give their letters of recommendation. Create and send your letter and receive a copy when all parties have filled it out — easily converted into a PDF document.Personalizing this Letter of Recommendation for Student is quick and easy with our intuitive online form builder. Drag and drop to add or remove form fields, include more signature fields, change fonts and colors, upload logos or personal branding, and create automated signing orders. Show your next employer or university that you have what it takes with the help of your professors or employers.

These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

Sample mission trip fundraising letters

"I would like to see you on my way to Spain, and be helped by you to go there." -- Romans 15:24, Good News Translation

Are you having to raise money to go on a short-term mission trip?

How to write support letters: Use one of these letters as a guideline or template to create your own mission trip fundraising letter. These are good examples of how to make your need for financial support known. Most of these samples promote the ministry rather than making raising money into the main issue.

Example support letter: Asian prayer journey

Dear friends and family,

Can you envision a land where cows are holy, animal sacrifices are a weekly occurrence and human cremations occur daily? I want to share with you a challenging ministry opportunity God has presented to me. From March 28 to April 10, I will be going to Bangkok and Nepal with a team from First Christian Church.

Our two-week trip will focus on Hindu and Buddhist cultures in this area of the world that is often referred to as 'the heart of darkness.' The purpose of our trip is fourfold:

I'm excited about the opportunity and experience that lie ahead. I hope you see the value in what we will accomplish. As you can imagine, a trip like this requires financial support from a number of people. I need to raise $3,000 by March 20th. I would be very grateful if you could support me in a financial way. Most importantly, I need your prayer support. Prayer is the fuel that will allow us to be successful as we follow God's leading in ministry in these countries. Without prayer, nothing will happen.

If you would like to be part of this mission through your financial support, send a check to: [ insert church address here ]

Envelopes are enclosed for your convenience. Please make your check payable to [ insert name of church here ] and write "Nepal" and my name on the memo line. All contributions are tax-deductible.

While money is important, it comes in a distant second to my need for your prayer support. Since prayer support is so important to the success of this mission, I would like to know if I can count on you in that area. Enclosed is a bookmark that you can put in your Bible, on your bathroom mirror, on the "fridge", or anywhere else you will see it at least once a day. Please pray daily for the areas listed.

Because they haven't heard, (Signed)

Example support letter: Nursing student's trip to Guatemala

Dear Family and Friends,

Greetings! I pray that this letter finds you and your family well. I am now in my fourth and final year of nursing school. The Lord has been so faithful! He is doing wonderful things, and I know that He will continue to be faithful to finish the good work He has started in me, especially this last year of school. As I finish my training, God has given me to the opportunity to go to Guatemala not only to further my education but also to join Him in His work there.

On January 4, I will be departing on a medical mission trip to the central highlands of Guatemala for 10 days. Not all that long ago, Guatemala was involved in a civil war. Thousands of children were orphaned as a result. This mission trip aims to provide medical treatment to these orphaned children, most of whom have never seen a doctor. We anticipate treating 450 to 500 children. The treatment will include a complete physical, treatment for intestinal parasites and head lice (all of the children seen will be treated for these two conditions), vitamin K shots, immunization, and treatment of any other condition within the capability of the medical team. A physician and a dentist will be a part of the mission team. They are both missionaries in Guatemala. The remainder of the team will be nurses and nursing students.

The trip is being funded entirely through donations and by those going on the mission trip. Everything that will be used on the trip must be taken with us. This includes all of the medical supplies, medicines, syringes, bandages, etc. Donations of medical supplies, books, shoes, etc. are being sought. Fundraisers are being held by those going on the trip. Every penny collected will be used to directly benefit the children of Guatemala. Any unused medical supplies will be left with the missionaries.

I am excited about the opportunity to serve and minister, and I ask you to join me in ministry. I am seeking your support and prayers for this mission trip. f you are able to assist with this trip, please forward any donation to me with the check or money order payable to "MNU Guatemala Mission Trip." Upon our return from Guatemala, an accounting of all funds will be available for anyone to see.

I thank you in advance for your prayers and your financial support. May God bless you richly!

His, therefore Yours,

Example support letter: Week-long summer trip to Mexico

Dear [ name ]

This summer, June 2-9, I have an opportunity to join churches around the Dallas/Ft. Worth metroplex and across the U.S. on a mission trip to Juarez, Mexico. On our trip, we will be holding vacation Bible schools for children and working on church construction sites around Juarez. What an opportunity we are getting to minister to others!

I am excited about what God will do in my life and other people's lives through this ministry this summer. However, I need your help. We will be flying to El Paso and then busing over the border to Juarez. I will need to raise around $500 before June 2. Anything you can do to help will be greatly appreciated.

Please be a part of this awesome opportunity, especially in terms of praying for us. I know that you too will be blessed if you partner with me. Thank you and God bless

Example support letter: Southeast Asia mission trip

Good News! God has relieved me of an uncomfortable and sometimes difficult task . . . asking for money. But God has challenged me with a ministry opportunity in Bangkok, Thailand, and Kathmandu, Nepal.

I guess you could call me a "missionary", though not in the traditional sense of giving up the comfortable life here to disappear in a remote jungle for 10 or 20 years. Mine will be a short-term journey with a team from First Christian Church from March 28 through April 10.

Our two-week trip will focus on Hindu and Buddhist cultures in an area often referred to as "the heart of darkness", where idol worship is a daily routine, and animal sacrifices are part of the ritual.

The purpose of our trip is fourfold:

First, we will be allowing God to work in our lives through the exposure and changed perspective that comes from this type of a mission trip.
Second, this is a "Prayer Journey" that takes us to foreign lands to pray "on-site with insight." We will pray that God will open the eyes and hearts of Hindu and Buddhist people to the message of Jesus.
Fourth, we will encourage local Christians in Bangkok and Kathmandu. Our presence will bolster their spirits and support their work to spread God's Word. We will visit many small villages in Nepal where we will develop relationships with the Christians there.

We're excited about the opportunity and experience that lies ahead, and we hope you see Kingdom value in the ministry planned for us. As you can imagine, funding for a trip like this requires financial support from a number of people. I need to raise $3,000 by March 20th.

Now, why did we say that God has relieved me of this fund-raising effort? Simply because I know I can leave that task in His hands. It's my job to go and to let you know I'm going so if you would like to support this mission financially, you can do so.

When it comes to missions, people can be active in three categories:

"Mobilizers" - These are the people who build the fire in their local church, keeping others informed of the needs and opportunities, and helping them get involved.
"Goers" - These are the ones who feel called to spend time in another culture, live a different kind of life, and minister face to face with the unsaved.
" Senders" - It's hard to say that one of these three groups is more important than any other, but without the "senders" not much will happen. They provide the funds--and more importantly--the prayer support. Prayer is the fuel that will allow us to be successful as we follow God's leading in ministry in these foreign countries. Without prayer, vrey little will happen.

As I said up-front, God has relieved me of the fund-raising responsibility. My job is just to let you know about this opportunity. Maybe you haven't thought of yourself as part of a "missions team" but if you want to become one of the all-important "senders", you can mail a check to: [insert church address here]

Envelopes are enclosed for your convenience. If you make your check payable to [name of church], it will be tax-deductible. Just be sure to write "Nepal" and my name on the memo line.

If you can't be a financial "sender," that's oky. Please consider being a "sender" in prayer. In fact, because prayer support is critically important to this mission, I would like to know if I can count on you in that area. Enclosed is a bookmark that you can put in your Bible, on your bathroom mirror or "fridge", or anywhere else you will see it at least once a day. Please pray daily for the areas listed.

Because they haven't heard,

[the bottom third of the letter was a response form to be returned]

Example support letter: Evangelism and medical work in Kenya

Dear ______,

Southway Church's upcoming trip to Kenya affords the best opportunity we have yet seen to have large numbers of people come to the Lord. The scenes of our previous trips, Spain and Mexico, were very hard fields; Kenya is much more open. I will be leading a group of 15 people (including myself) from Southway Church to Kenya this summer.

We will be going there to help our missionaries, Doctors Nate and Kim Smith, reach out from the Kijabe Medical Center. Some members of the team will help the outreach by training the staff at Kijabe in the areas of their medical specialties. For the rest of us (non-medical people) the Head Chaplain has thrown open the ministries of the Kijabe Medical Center.

We will share the gospel and God's comfort with patients at their bedside. We will sing and preach at noon evangelistic services at the hospital. Through the Mobile Health Clinics, we will take the word of God and infant inoculations to little towns where the children have never seen a white man.

We then will minister to the refugees from tribal conflicts in the settlements of the Elementaita area (specifically Oljorai) with medical work and a crusade for which we will provide the preaching and the music.

We also hope to meet up with AIM missionaries working with the Maasai tribe and encourage them in their work.

We believe that God will work in us and through us on this trip, and afterwards in the life of Southway Church. We'd be very grateful if you could support us in prayer and/or financially. The total cost of the trip is a little over $2000 per person. Though the trip doesn't leave until June 22, we have to buy tickets and make other preparations now, so we need your prayer and financial support as the Lord leads you. Please make any checks out to [ insert name of church ].

Please pray that:

The missions involvement of the group will grow beyond their participation in the trip.
All of the trip's financial needs (about $2000/person) will be met in a timely fashion.
God would keep us safe.
All of our passports and other documents could be processed in time.
the group would work well together.
We will be an encourageent ti our missionaries Nate and Kim Smith and others with whom we have contact.
We would encourage the Kenyan church.
God would prepare the hearts of those who will hear us in the crusade at Oljorai, and during the evangelistic meetings and contacts in Kijabe.

Thanks for your prayers and support!

Example support letter: Mission trip to Italy

Notice how Sarah has personalized her fundraising letter. Take a look at how she lays out her dreams and hopes for this mission trip in a vision-casting way.

Dear family and friends,

I hope the new year is treating you well.

I have just begun the second semester of my Junior year of nursing school at Southern Nazarene University. This year has been very exciting with my involvement as Resident Advisor in one of the girls' dorms. Although I am busy, I am learning many new things from the girls on my floor, my patients at the hospital, and the professors on campus. Last semester was wonderful, but I am looking forward to the adventures of this new year.

In fact, I have come across an opportunity to go on a mission trip this May. Commission Unto Italy is a two-week Work and Witness trip to Catania, Italy. The opportunity I have to go on this trip carries great meaning for me. My father worked on this very site the summer before his unexpected death. My dream has been to return to the church where my father ministered. On this trip, our team will be working on the church property, doing outreach to local children, participating in church services, and helping plant a church in the city of Palermo.

To make this trip possible, I am responsible for raising $1,800. This figure includes transportation, housing, food, insurance, and project materials. Our goal is to raise the money from individual sponsors.

If you would be willing to help sponsor me financially, I have included a self-addressed stamped envelope for your convenience. Any donations will be greatly appreciated. If you wish to donate by check, make it payable to "Church of the Nazarene," and I will run it through my local church so that you can claim it on your tax return.

As important as the financial aspect is, I will value your prayers even more -- not only for me personally but for our team's ministry in Catania.

This is an opportunity of a lifetime, and I feel very fortunate to be able to participate. Thank you for helping make it possible.

Example support letter: Mission trip to Africa

Second letter sent to those on the support mailing list as a pre-trip report

Wednesday, May 1

Praise the Lord! He has done great things! These past several months have been a growing experience for me. The Lord has shown Himself to me in mighty ways.

When I decided to send letters out to family and friends requesting prayer and financial support for a summer on a mission field, I wondered how God would choose to touch the hearts of each of you that I placed on my support list. Would you feel led to give financially or to pray, or to participate in both? I knew that time would tell.

Just one week after sending my letters out, I received three checks in the mail. Over the next several weeks, I received many more responses containing both financial and prayer commitments. Each day I couldn't wait to run to the university commons to check my mailbox. The excitement of seeing a response thrilled me, and it still does. In just a short period of time, I had received $1,350.

I began to see God's faithfulness working. I had prayer commitments for safety, health, adjustment, spiritual growth, and much more. What an encouragement to know that people all over the world were praying for me! Just this last week I received $1,475! That means I now have only $672 left to raise before May 15. Praise the Lord!

Nursing school has been demanding this semester. However, I've taken time to meet with a small group of three other girls each week for spiritual fellowship and to pray for this summer. I have seen God's faithfulness working through each of their lives.

To prepare for overseas travel, I have had to deal with lots of details. I got my passport renewed and even got an International Driver's License. Next week I'm going to the State Health Department to get my Yellow Fever vaccine.

As our departure date nears, I am becoming more and more excited! I'm excited to meet my teammates, taste new food, learn some words in a new language -- French -- and hopefully see wild animals in Africa. And, of course, I'm excited to be able to minister to and to be ministered to by the people of Cote d'Ivoire.

Please pray for my team and for me. I have enclosed a picture card for you to post as a reminder to pray. I will be sending out an update either during July or when I return. So, keep your eye out for something special. Thanks again for your prayer and financial support! See you in August!

Afterword: It's Not Just About the Money

Embarking on a short-term mission trip abroad is a thrilling endeavor, and what better way to rally the support needed than through heartfelt letters to friends and family? Each letter becomes a conduit for sharing the vision and purpose behind the journey, igniting a spark of enthusiasm in the hearts of loved ones. These letters aren't just about soliciting financial support; they're about inviting others to join in the mission, to be a part of something greater than themselves. Through these missives, bonds will be strengthened, and a sense of community will transcend borders, uniting the goer and the sender (supporter) in spreading hope and love to distant corners of the world.

You may also find these helpful

Devotional reflections on volunteering time and talents
Elephant and mouse parable
Getting financial support
Ideas for Fundraisers
Sample prayer cards
PowerPoint: Fundraising
Mission trip health tips
Reentry: Coming home
Safe travel tips
Ten commandments for mission trips
Trainingexercise
Mission trip travel checklist
Mission trip phases
Ten ways to ruin your mission trip
Commissioning litany for mission team

Top Ten Pages on This Site

This page came in at number nine in a list of Top Ten pages drawing visitors to this website as reported by Google in a recent period. The other pages on that list are:

Data on Bible chapters
Signs of the End Times
Bible jokes and Bible trivia
The Ten Commandments
Is it Okay for Christians to Cuss?
Is Satan Real?
Word Search: People Mentioned Most Ofen in the Bible
William Borden and World Missions
Zacchaeus' Encounter with Jesus

Helping People Go and Make Disciples of All Nations

SUPPORT LETTERS

Writing a support letter is one of the easiest ways to get the word out about your trip. By sending out a letter to family, friends, church members and others, you are giving them the opportunity to invest in your life both spiritually and financially.

(If you are looking for different ideas for mission trip fundraising, check out this page !)

POTENTIAL SUPPORTERS:

Using the list below, begin brainstorming a list of about 50-100 people to whom you could potentially send letters. Try your best not to pre-qualify people (i.e., I doubt they'll give or They're wealthy, you know they'll give).

Church members

OUTLINE FOR SUPPORT LETTER:

As you begin writing your letter, make sure you clearly and concisely explain the purpose of the letter. Keep some of the following guidelines in mind.

Identify yourself and bring the reader up to date with what is going on in your life

Where you are living

What school you attend

What year you are in school

State the purpose of the trip

Include the location to which God has called you to serve

Share information about the partners and their ministry

Explain your personal vision for the trip

How God led you to be involved

What you will be doing

What you expect to learn from your experience

Describe your specific needs

Ask them to join you in prayer

Explain the financial support needed

Clearly explain how they can donate

Mail a check to Servant Life P.O. Box 36307 Birmingham, AL 35236

Make an online donation

Make a donation through another online payment method such as PayPal

Include a deadline for giving

Share your appreciation for their time and support

HELPFUL HINTS:

Give an idea as to the size of gifts they can give - $25, $50, $100, etc.

Provide disclaimer such as any gift amount will be helpful

Gifts of $50 or more will qualify as a tax-deductible gift and should be made out to Servant Life. Be sure that your name is not on the check anywhere in order for the donation to be tax-deductible. Attach a note that states your name with your letter, so it can be mailed in with their check.

As you receive donations, do not forget to send a personal, handwritten thank you note to each supporter.

Include Bible verses that may have impacted your spiritual walk and/or show the importance of doing missions.

Send out postcards, featuring a photograph of you or the country, to supporters that give specific ways to be praying for your trip and allow them to stay connected to your ministry.

Mission Trip Fundraising: Tips and Templates to Raise More Funds

Mission trips help communities across the world through faith-based practices. Many partake in these trips to advocate for marginalized people. The goal is to express and deepen your faith together through service. These trips are important but can be expensive. Online fundraising is an accessible tool to reach a large audience. You can raise money fast for a mission trip with an online fundraiser.

Why Use Online Fundraising For Your Mission Trip? Key Benefits

Mission trip fundraising with an online fundraiser has several benefits. They are convenient and easy to set up. You can have an impact on a large audience through pictures and storytelling. These fundraisers can be ongoing and allow you to raise funds over time. You can see the progress of your fundraiser and how many people donate at all times. An online fundraising platform makes donating simple and painless. There is less friction for donors that want to help. They can donate from their homes and don’t have to worry about writing and mailing a check.

1. You Can Reach a Larger Pool of Potential Donors

Your family and friends want to know how you’re fundraising for a mission trip so they can contribute. Online fundraising lets you share your fundraising story on social media. You can also share through email and text. This is a great way to get your loved ones involved who live far away. It also gets the word out to strangers who feel inspired to donate. You can even encourage your local community to donate. AngeLink allows you to print out a flier with a QR code to post around your neighborhood. You have a higher chance of reaching your goal with a larger pool of potential donors.

2. Your Donations Will Be Safe and Secure

It’s crucial to choose a safe online fundraising platform. Be sure to do your own vetting and read online reviews. Be sure to avoid any crowdfunding scams. You should look for secure payment processing. This info is in the online fundraising site’s terms and conditions. Always check the donation link if you choose to donate through social media. AngeLink reviews every fundraiser before it goes live. You can trust that you’re protected from fraud when you donate to a fundraiser on AngeLink.

3. You Can Easily Keep Supporters Updated

The public wants to follow along on your fundraising journey. It’s important to add mission trip fundraising photos, videos, and donation updates. Be specific and personable. This adds value to your fundraising story. Your supporters appreciate transparency. They are likely to engage with your fundraiser when they have more information on the progress you make. You can do all the above on AngeLink. Looking for ways to start a successful mission trip fundraiser? Read up on church fundraising ideas .

How to Write A Mission Trip Fundraising Letter

A mission trip fundraising letter is a great way to connect with potential donors. You can express the purpose and financial need with a fundraising letter. The most impactful fundraising letters are well-written. There are 5 key steps to consider when you write a mission trip fundraising letter:

Make it personal
Give context
Explain what you will be doing
Tell what you hope to learn
Ask for support

Mission Trip Fundraising Letter Template

Now that we know what your fundraising letter needs to be successful, here is a mission trip fundraising letter template:

Dear Friends and Family,

I hope this letter finds you and your family in high spirits. I recently graduated from my four-year university and am excited to embark on my next journey. God has given me the incredible opportunity to go to Ecuador and make a difference in the lives of those in need.

From August 8th-18th, I will join my fellow team of volunteers to assist in medical care and home building. Our work aims to empower individuals and enhance the physical and mental wellness of the community.

To make this mission trip possible, our team needs to bring all materials and medical supplies. We also need to pay for travel expenses, accommodation, and meals. On this trip, I hope to uplift the community in deep reverence. I am reaching out to express my unwavering gratitude for those that are able to help us raise funds and make a difference.

[Insert link to your online fundraiser]

I will be posting updates of our fundraiser success through social media so that you can follow along. Your compassion and monetary donation are greatly appreciated and cherished.

Thank you for your generosity and service in making the world a better place.

Warmest regards,

[Insert your name]

Get Inspired By These Mission Trip Fundraiser Examples

Read up on AngeLink’s fundraisers for more mission trip fundraising inspiration. You can also check out Church Fundraising Events: Ideas and Tips for Hosting the Best Fundraiser .

Peru Mission Trip

Amber had an opportunity to take part in her university’s mission trip in Lima, Peru. Her goal was to raise $1,800 by February 15th. All proceeds go to the community’s material and spiritual needs. Amber successfully met her fundraiser goal to serve God’s people of Peru.

Angela’s Mission Trip

Angela plans to go on a mission trip to Guatemala during her spring break. The rural town of Chichicastenago does not have access to surgeons. Angela and the other mission trip participants are on a quest to help those in need. They will bring medical supplies and aid to help the people of the community get back on their feet.

Mission trip fundraiser: How AngeLink Can Help You Get Started

Fundraising for a mission trip can help make the expenses accessible to all. This trip supports communities in hardship or needs around the world. You can support humanitarian aid and spiritual development on a mission trip. Curious how AngeLink is solving common fundraising problems ? AngeLink makes fundraising simple. Check out Faith-Based Fundraising: How to Successfully Raise Funds for more mission trip fundraising ideas.

CTA: Start a fundraiser

How to Create a Great Mission Trip Support Letter

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How to Create the best Mission Trip Support Letter

Mission trip support letters are easy to write if you know what to include. The following are some quick tips on what to put in, what to avoid and how to share your mission trip support letter.

But first, let’s make sure you know why you’re writing your mission trip support letter. When you write a support letter, you’re doing way more than just asking for money and prayer – you’re inviting someone to participate in your trip. While they won’t be hopping in the van with you, they will be filling the vital role of providing support in your mission trip experience. Keep this in mind as you write and send your mission trip support letters.

10 MISSION TRIP SUPPORT LETTER WRITING TIPS

1. Keep it short. One page is plenty. Two pages should be your maximum. Quality trumps quantity.

2. Make it look good. First impressions matter. If designing documents isn’t your cup of tea, find a friend who can help. Including a picture of you or your team is an easy win.

3. Proofread it. Errers are fairly noticeabl… and often avoidable. Have someone help you by reading your letter for any errors before you hit PRINT.

4. Be interesting. Share about what you are doing, the place you are going and the people you will be with on your mission trip. Don’t drag out your mission trip support letter with tons of minute details. (YouthWorks provides a Community Info Sheet for each of our communities; you might include some of those details about the community you’re headed to in your support letter.)

5. Make it personal. People want to support you ! Don’t send a generic support letter from the team when you can send a personal letter from you. While you might share some details about your team, also include what your hopes, fears and needs are.

6. Don’t forget the details. Where is the mission trip? What are the dates? What will you be doing on your mission trip? Is there a send-off service beforehand? How much money are you trying to raise? If they want to donate money, where do they send it and who are checks made out to? A great way to ask for money is to suggest a couple options for dollar amounts (e.g. “I recommend a gift of $50, $100 or $150, but of course, any amount is more than welcome.”)

You should also include whether or not donations are tax deductible. Ask your church if gifts qualify. Also, many qualifying organizations recommend that checks have nothing written on the Memo line as it can jeopardize the gift’s tax deductible status. If the gift qualifies as tax deductible you might write something like this: “Gifts are tax deductible. You can make checks out to ABC Church, but please do not write anything on the Memo line as this could jeopardize your gift’s tax deductible status.”

7. Don’t just write a “fundraising letter.” Support is so much more than people’s money. At the same time, there is nothing to be ashamed about when offering people the opportunity to be generous in supporting your mission trip. If asking for money is part of the support you need, make it secondary to asking for prayer. Even if people can’t contribute financially, they can certainly still support you.

8. Ask for prayer. And be specific when you do. Give them 4 or 5 things they can pray for, for example: the community and ministries you are visiting, your team, your travels, etc. (If you wrote a team covenant, there is probably some great things to pray for in there!)

9. Be humble and respectful. Don’t make the place you’re headed seem destitute in an effort to make your mission trip sound more significant. Remember that Jesus is the hero, not your team. Use language that honors what God is already up to in the place you are headed. Use phrases like, “serve alongside,” “partner with” and “learn from.”

10. Say thank you. A great way to end your mission trip support letter is with gratefulness for the people you are asking to partner with you in this mission trip. Thank them in advance for whatever way they choose to support you.

CLICK HERE for more information on serving with YouthWorks!

Instructions for sending your mission trip support letter.

Intentionally pick your people. Don’t forward your mission trip support letter to all your Facebook friends. Instead, take 10 or 20 minutes to think through whom you should send your support letter to. A few groups of people to consider include family, friends (even if they don’t have money to give you), people you know from church, people you know from school, people you want to invite to know you better, etc.

Don’t overload someone. When requesting financial support coordinate with your team to make sure the same family in your church doesn’t receive 20 letters from 20 different mission trippers.

Use snail mail. It’s easy to forget the attachment to a Facebook message, but there’s something meaningful about getting a mission trip support letter in the mail. When you put it in an envelope you could even include a separate picture asking for prayer during your trip. Who knows – you might wind up on someone’s fridge. 🙂

Consider print quality. If you’re printing your letter or picture, make sure you use a printer that doesn’t make your letter look like it’s from the 1980s. Maybe your church or a friend can help, and if not them, invest a little money at a local print shop. It’s worth the extra trouble.

Sending mission trip support letters is an important part of your mission trip process. They begin a story that you get to continue telling after the trip! Include others in your story by writing a really great support letter.

CLICK HERE to see Sam’s mission trip support letter from last summer, which includes a lot of the above suggestions, and PLEASE feel free to “steal” any parts you want to use (but maybe not the picture… that would be strange)!

Wanting to know more about YouthWorks? Click here to get more information or click here to get registered for your next mission trip.

This post was adapted from content put together by Vonn Dornbush, who is the Pastor of Impact Ministries at Calvary Church in Roseville, MN and has been leading teenagers on mission trips for over 25 years.

____________________________________________________________________________________

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Sam townsend.

Sam Townsend loves wooded trails on warm summer days, full conversations over half-price apps and puns that could make a grown man groan. He is a writer, a third-generation footlong hotdog salesman and the Senior High Ministry Pastor at Calvary Church in St. Paul, Minnesota. He’s also a big fan of YouthWorks, where he contributes to theme material creation and blog production.

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Mission Trip Donation Letter

Dear [Recipient's Name],

I hope this letter finds you in good health and high spirits. I am writing to you today to seek your support and generous contribution towards an upcoming mission trip organized by [Your Organization/Church]. As a dedicated member of our community, I believe in the power of unity and compassion to make a positive impact in the lives of those less fortunate.

The mission trip is scheduled to take place from [Dates] in [Destination]. Our team of passionate volunteers will be working alongside local organizations and communities to provide vital support and assistance in areas such as healthcare, education, infrastructure development, and humanitarian aid. Our primary focus will be on [Specify the goals and objectives of the mission trip].

To accomplish these goals, we are actively seeking donations from individuals and businesses who share our vision of creating a brighter future for those in need. Your support can make a significant difference in the success of our mission and help us bring hope and transformation to countless lives.

Your donation will be utilized for various purposes, including but not limited to:

1. Medical supplies and equipment: Ensuring access to basic healthcare and promoting wellness among underserved populations.

2. Educational resources: Providing educational materials, scholarships, and infrastructure improvements to enhance learning opportunities.

3. Humanitarian aid: Distributing food, clean water, and other essential supplies to communities facing economic hardships or natural disasters.

4. Community development: Supporting local initiatives aimed at empowering individuals, creating sustainable livelihoods, and fostering social cohesion.

We kindly request your consideration in supporting our cause. Any contribution, no matter the size, will go a long way in changing lives and making a positive impact. Enclosed with this letter is a prepaid envelope for your convenience, should you choose to make a donation. Alternatively, you can visit our website at [Your Organization's Website] to contribute online.

In recognition of your generous support, we would be delighted to acknowledge your contribution on our website, social media platforms, and in any promotional materials associated with the mission trip. We firmly believe in transparency and accountability, and we will provide regular updates to all our supporters on the progress and impact of the trip.

Please do not hesitate to reach out to me personally at [Your Phone Number] or [Your Email Address] if you have any questions, require further information, or would like to discuss potential collaboration opportunities. Your consideration and support are greatly appreciated.

Thank you for your time, and may your kindness and compassion continue to inspire others to make a difference.

[Your Name]

[Your Title/Role]

[Your Organization]

Ministry To Children

How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups)

Your outreach beings with a mission trip support letter.

Sample Mission Trip Support Letter

Dear loved one, Can you imagine being a small child and losing your parents and entire village to a ravenous disease? This heartbreaking event has really occurred and God has led me to go to this place and bring comfort to those left behind. I’m writing my dearest friends and family and asking for support on this endeavor. I will be leaving on July 17 and will return on August 2nd. I will be joining the Morning Light Baptist Church on a trip to the Sudan. During our time, we have a few goals we want to meet. Build an orphanage for the children Make clinic rotations through the camp Comfort and feed the remaining villagers Teach the Sudanese about Christ Build relationships with nearby Christians asking them to continue our work I need your help to make this happen. The cost of my trip to the Sudan is $3,000. Can you give any amount to help me reach my destination? Even if you can’t, I ask for your prayers before and during my trip. If you can give, please send your check to: Morning Light Baptist Church. I’ve included my picture and an enevelope in this letter. The envelope is pre addressed with the church’s address. The picture is me! I ask you to place my picture on your refrigerator so you will remember to pray for me every day. Thank you in advance for all you are doing! God bless you!

Steps for Individuals

Start your journey with a blog. Visit websites like Weebly, Blogger, or Thoughts. Build your blog, adding pictures of yourself, your destination and your church. Include a countdown to departure and leave information on how friends can support you. Blog as often as possible sharing your excitement with those that can’t go. Include your blog address on all correspondence you send.
Make a list of family and friends who may support you. Include everyone you can think of.
Write a letter (see the sample below) and send one to each family member.
Visit your pastor and tell him or her about your trip. Tell why you want to go and how important this trip is to you. Ask the pastor’s permission to share your mission news with the church. Arrange with the pastor a method for church members to give specifically to support your trip.
Host a “missions party” in your home. Invite neighbors and friends who want to know more about your trip. Serve cookies and coffee then show photos of your destination. Tell guests how they can support your missionary work.
Send thank you notes to everyone who gives.
Use creative methods to make up the difference. Sell t-shirts you design yourself using CafePress. Bake cakes, hold yard sales, offer to work for funding.

Fundraising Steps for Churches

Ask the missionaries to share briefly with the church what the goals of the mission trip are.
Introduce the missionaries to the church and allow each missionary to share their name and why they want to go.
Set aside a few offerings a month to go towards missions.
Arrange church-wide events to raise funds like car washes or spaghetti dinners
Give status reports regularly to report the progress of the mission support.
Send letters on church letterhead to family members of the missionaries to get the support they need.

Read more from Mimi by visiting her blog: Encouragement for Christians.

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1 thought on “How to Raise Support for a Mission Trip (Example Support Letter for Youth Groups)”

Thank you for posting this. Ive been on 4 mission trips but not done a letter before. ive simply used most of my own dollars. This time ive decided to fund raise but had no idea how to start. Ive seen a few letters but yours was the most helpful. Thank you, again, for posting it. God bless you

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Mission Trip Donation Letter

June 10, 2050

Scarlett Kim

CEO and Founder

707 Cedar Drive

Hillcrest, FL 33124

Dear Scarlett Kim,

I hope that this letter finds you in the best of spirits.

Every year, the Lovely Feet Foundation organizes a mission trip dedicated to providing essential educational resources in underprivileged communities worldwide. This year, our volunteers are set to embark on a journey to a remote community in Nigeria where we aim to build a school and provide essential educational supplies.

However, these endeavors wouldn't be feasible without the kind support of individuals like you, who believe in our cause and understand the value of giving children and communities a brighter future through education.

We humbly implore you to consider donating to our mission trip. Your charitable contribution will be used primarily for construction materials for the school building, purchasing educational supplies, travel expenses for our volunteers, and other mission-related expenses.

You may wonder why you should give to this cause. By supporting our mission trip through financial contributions, you are directly contributing to providing these underprivileged children with quality education and a brighter future they otherwise could not afford.

Thank you in advance for your thoughtful consideration and generosity. May you continue to be blessed as you bless others.

Samantha Dixon

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Best Sample Support Letter for Mission Trips
FREE - Sample Support Letter for Mission Trips. Dear ______. I am writing to tell you about an incredible opportunity I have to serve abroad this summer. During the month of July, I will be traveling to Nicaragua to work with (Name of Ministry). While there, I will be serving with a medical clinic which visits some of Nicaragua's most ...
10 Missionary Support Letter Examples (Copy Them!)
Together, we can make a difference and shine the light of God's love into the darkest corners of the world. With heartfelt gratitude and blessings, [Your Name] #3. A Missionary Support Letter of Resilience and Strength. Dear [Supporter's Name], I hope this letter finds you in good health and high spirits.
Mission Trip Fundraising Letter Template Download Printable PDF
A Mission Trip Fundraising Letter is a written request prepared by an individual or organization that plans to travel domestically or abroad to spread the religious doctrine and often help out communities in need.. Alternate Name: Mission Trip Donation Letter. This document has the purpose to gather monetary donations to finance the upcoming journey - convince donors that have helped you in ...
How to Write an Effective Mission Trip Fundraising Letter
Whether you're at a social gathering or making an appeal to a crowd, this pitch will help grab people's attention and inspire them to support your mission. It will also form a solid base for your mission trip fundraising letter - all you'll need to do is add some additional details. 5. Identify potential donors.
Letter Requesting Donations for a Mission Trip
Sample #1. Dear (name of person or family), God has presented me with an amazing opportunity. This Spring, I have felt the pull in my heart to go on a mission trip to (your destination) through (name of church). Following the will of God, I will be there during the summer from (dates).
How to Write a Mission Trip Fundraising Letter
It is about inviting people to participate in what God is doing in the world and in you through this trip. The steps below will guide you through the process of writing, sending, and following up on your fundraising letters. Step 1. Create a contact list. Create a list of potential contacts. Your list can include family members, friends, family ...
Successful Fundraising: Letter Templates for Your Mission Trip
A well-crafted fundraising letter can make the difference between having the funds you need versus having to personally cover the total cost of the trip. Keep reading for easy and effective fundraising letter templates and tips you can use to ask for monetary support from friends, family, church members, and even businesses! 1. Personal Sponsor ...
How to Write a Mission Trip Support Letter
1. Make it Personal. Begin with a greeting addressing the people you are writing to. These will likely be close friends and family members, so they would love to hear how you are doing personally! Tip: Consider the presentation of your letter. Make your support letter a fun and interesting piece of mail!
Mission Trip Support Letter Template Download Printable PDF
Generally, this type of letter is prepared by individuals who plan to go on a mission trip through a particular church that wants to spread their religious message. A Mission Trip Support Letter template can be downloaded below. You can send this letter to individuals, entities, those who have donated in the past, and potential contributors ...
Crafting the Perfect Mission Trip Fundraising Letter: A Step-by-Step
A Sample Mission Trip Fundraising Letter. Now that you know what should go into a mission trip fundraising letter, it's time to get started writing yours. Here's a template to get you started. Remember, personalization is key. Customize this mission trip letter template to your specific needs and circumstances.
Mission Trip Fundraising Letter Template (PDF)
Mission Trip Fundraising Letter Template (PDF) Author: Jotform Subject: Create a mission trip fundraising letter. Drag and drop to customize. Works on smartphone, tablet, and desktop devices. Collect e-signatures seamlessly. Created Date: 20240402083731Z
Sample Mission Trip Support Letters
Please send your response to me at (insert your name and address) SAMPLE SUPPORT LETTER 1 (for a Praying Pelican team member) Dear Friends and Family, I am excited to share with you the opportunity that God has given me. This summer, it has been placed on my heart to go on a mission trip to Belize, Central America, throu.
Mission Trip Fundraising Letter Template
Design this Mission Trip Fundraising Letter to match your church or organization's needs. Drag and drop to customize the look and feel of your letter — no previous design or coding experience needed. Add or remove form fields, choose fonts and texts you like, edit letter text, and more. Create a professional fundraising letter today. These ...
Missionary Fundraising Letters
Give them guidance on how to follow you and receive prayer requests while you are in the field. It is incredibly important not only to include asking them to give when writing your missionary fundraising letters but to tell them how to do it. The more touches you can put in there, the better it is. By touches I mean, tell them your website, and ...
PDF sample fundraising letters for mission trips
Writing Excellent Fundraising Letters for Short-Term Mission Trips. 1. Make it PERSONAL. Don't write a letter about "saving Honduras.". Obviously, you can't do that in 2 weeks. Make a letter about an individual or two you know and care about, whom you hope to touch. Put a human face on the need, because your work will be intrinsically ...
Sample mimssion trip fund-raising letters
Sample mission trip fundraising letters "I would like to see you on my way to Spain, and be helped by you to go there." -- Romans 15:24, Good News Translation. ... Use one of these letters as a guideline or template to create your own mission trip fundraising letter. These are good examples of how to make your need for financial support known.
Mission Trip Fundraising Letter
Subject: Support Needed for Life-Changing Mission Trip. Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to share an exciting opportunity that has come my way, one that promises to make a lasting impact on the lives of those in need.
Support Letters
Writing a support letter is one of the easiest ways to get the word out about your trip. By sending out a letter to family, friends, church members and others, you are giving them the opportunity to invest in your life both spiritually and financially. (If you are looking for different ideas for mission trip fundraising, check out this page!)
Mission Trip Fundraising: Tips & Templates to Raise More Funds
Mission Trip Fundraising Letter Template. Now that we know what your fundraising letter needs to be successful, here is a mission trip fundraising letter template: Dear Friends and Family, I hope this letter finds you and your family in high spirits. I recently graduated from my four-year university and am excited to embark on my next journey.
How to Create a Great Mission Trip Support Letter
Use language that honors what God is already up to in the place you are headed. Use phrases like, "serve alongside," "partner with" and "learn from.". 10.Say thank you. A great way to end your mission trip support letter is with gratefulness for the people you are asking to partner with you in this mission trip.
Mission Trip Donation Letter
The mission trip is scheduled to take place from [Dates] in [Destination]. Our team of passionate volunteers will be working alongside local organizations and communities to provide vital support and assistance in areas such as healthcare, education, infrastructure development, and humanitarian aid.
Mission Trip Support Letter (and Fundraising Tips)
Host a "missions party" in your home. Invite neighbors and friends who want to know more about your trip. Serve cookies and coffee then show photos of your destination. Tell guests how they can support your missionary work. Send thank you notes to everyone who gives. Use creative methods to make up the difference.
Mission Trip Donation Letter
Mission Trip Donation Letter. June 10, 2050. Scarlett Kim. CEO and Founder. 707 Cedar Drive . Hillcrest, FL 33124. Dear Scarlett Kim, I hope that this letter finds you in the best of spirits. Every year, the Lovely Feet Foundation organizes a mission trip dedicated to providing essential educational resources in underprivileged communities ...

Best Sample Support Letter for Mission Trips – FREE

5 Things You Need to Include in a Missions Support Letter

2. A request for financial AND prayer support

3. Details on where to send contributions

4. Information on how to stay in touch

5. A personal note

FREE – Sample Support Letter for Mission Trips

Let Go and Let God

AUTHOR: Shawna Levet

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10 Missionary Support Letter Examples (Copy Them!)

Benefits of Writing a Missionary Support Letter

#2. Financial Support

#3. Building Relationships

#4. Prayer Support

#5. Awareness

#6. Sense of Belonging

#7. Opportunities for Communication

#8. Impact on Supporters

10 Missionary Support Letter Examples

#1. A Missionary Support Letter Celebrating Sacrifice

#2. A Missionary Support Letter Inspired by Impact

#3. A Missionary Support Letter of Resilience and Strength

#4. A Missionary Support Letter Rediscovering Purpose

#5. A Missionary Support Letter of Support Network

#6. A Missionary Support Letter Embracing Growth

#7. A Missionary Support Letter Celebrating Victories

#8. A Missionary Support Letter of Self-Care and Well-being

#9. A Missionary Support Letter of Faith and Trust

#10. A Missionary Support Letter of Gratitude and Appreciation

Closing Thoughts

Letter Requesting Donations for a Mission Trip

Writing Your Mission Support Trip Letter

Make It Personal

Include All the Details

Give Your "Why"

Be Interesting

Get Creative

Keep It Short and Sweet

Be Respectful

Ask for Prayer

Create a Blog

Sample Support Letters

Keep Records

Send Thank You Cards or Postcards

Sample for Follow Up

Get Together Your Contact List

Looking for Letter Templates to Get Started?

Download the guide for free!

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Free Resources

Mission trip planning toolkit

Step 1. Create a contact list.

Step 2. Write your letter.

What to include in your mission trip fundraising letter

Read a sample mission trip fundraising letter

Step 3. Prepare and send your letter.

Step 4. Follow up.

Step 5. Thank your supporters.

Step 6. Share your trip experience with your supporters.

Additional tips for mission trip team leaders

Get more mission trip fundraising ideas

Successful Fundraising: Letter Templates for Your Mission Trip

1. Personal Sponsor Letter

When to Send This Letter

2. Church Community Appeal Letter

Learn more ›

3. Local Business Sponsorship Letter

4. Progress Update and Gratitude

5. Event Invitation Letter

6. Last-Minute Push Letter

7. Matching Donations Letter

8. Testimonial Impact Letter

9. Thank Your Supporters Letter

BONUS IDEA: Social Media Campaign

Mission Trip Support Letter Tips

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How to Write a Mission Trip Support Letter

1. Make it Personal