travel visa letter of invitation

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U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

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Complete guide to sudan visa: everything you need to know, visa for seychelles: your complete guide, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

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How to Write a Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Invitation Letter for a U.S. Visitor Visa

July 25, 2021

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

• Host’s full name and contact information
• Guest’s full name and contact information
• Guest’s relationship to the host
• Purpose of the planned visit, including the event (if applicable) or places you will visit
• Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
• Financial arrangements to cover the guest’s expenses during the visit (if applicable)
• Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

Immigration Form Guides Form I-90       Form I-129F       Form I-130       Form I-131       Form I-131A       Form I-131F       Form I-134       Form I-485       Form I-751       Form I-765       Form I-821D       Form I-864       Form N-400       Form N-565       Form N-600

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How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

• The host’s name and contact information
• The host’s citizenship or immigration status
• The visa applicant’s name and contact information
• Details regarding the relationship between the host and the visa applicant
• Name and contact information for the visa applicant’s foreign employer
• The visa applicant’s expected travel dates
• Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
• The purpose of the invitee’s trip and travel plans within the United States
• Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

• Evidence of roundtrip airfare reservations
• Photocopies of the host’s driver’s license, identification card or passport
• Event invitation or correspondence
• Detailed travel itinerary
• Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

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Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

This page includes links to third party websites. The inclusion of third party websites is not an endorsement of their services.

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Buffalo: (716) 970-4007  |  Toronto: (866) 697-1832

Buffalo: (716) 970-4007  |  Toronto: (866) 697-1832

Invitation Letter Guide for U.S. Visa (B1/B2) Applications

For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant’s home country. Here, we explain what makes an effective invitation letter for a U.S. visitor visa.

Keys to a B Visa Invitation Letter

An effective invitation letter should communicate:

• Host’s Details: Include the host’s name, status in the U.S. (citizen or LPR), contact information, and address.
• Visitor’s Information: Please provide your full name, date of birth, passport number, and contact information.
• Relationship: Clarify the nature of your relationship with the host.
• Visit Details: State the purpose, exact duration, and itinerary of your visit, including accommodation arrangements.
• Financial Responsibility: It should be explicitly mentioned if the host bears any costs.

Structure of the B Visa Letter

The letter should originate from the host and detail their relationship with the visitor. It should be dated, contain both parties’ full information, and specify the hosting arrangements and travel dates. Crucially, it should emphasize the temporary nature of the stay in the U.S.

Sample B Visa Invitation Letter

Below is a template of how such a letter might be structured:

[Host’s Full Legal Name]

[Host’s Full U.S. Address]

Dear [Visitor’s Full Legal Name],

I, [Host’s Name], am delighted to invite you to the United States to celebrate my 50th wedding anniversary in Buffalo, NY, on February 21, 2050. You will be accommodated at my Buffalo, NY, residence from February 21 to February 28. Our plans include visiting Niagara Falls, Letchworth State Park, and Fort Niagara. I will cover the costs of your round-trip airfare, food, and medical insurance during your stay. Your presence would mean a lot to us.

[Host’s Signature]

[Host’s Contact Information]

Supporting Documentation for a B Visa

Accompany this letter with relevant documents such as event invitations, proof of roundtrip airfare, host’s identification or passport, accommodation proof, and a detailed travel itinerary.

Insights for B Visa Applicants

For B Visa applicants, remember:

• Dependent Visas: Spouses and children must apply separately for a B-2 visa.
• Employment Restrictions: B-1/B-2 visa holders are prohibited from working in the U.S.
• Visa Validity: A valid U.S. visa in an expired passport remains active; do not remove it from the expired passport.

Crafting an invitation letter with these elements can significantly enhance the credibility of your B1/B2 Visa application and facilitate your travel plans to the United States.

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Written Samples

15 sample invitation letters for us visa.

Are you planning to invite a friend, family member, or business associate to visit the United States?

Crafting the perfect invitation letter is crucial for increasing the chances of your guest’s visa approval.

Sample Invitation Letters for US Visa

In this article, we will provide you with fifteen sample invitation letters that cover various scenarios, from family visits to business trips.

These examples will serve as a valuable guide, helping you create a compelling invitation letter that will support your guest’s US visa application.

Letter One: Family Visit

Subject: Invitation to Visit the United States

Dear [Name],

I am writing to invite you to visit me and my family in the United States. As your [relationship], it would be a pleasure to have you stay with us at our home in [City, State] from [start date] to [end date].

During your visit, we plan to spend quality time together, exploring local attractions such as [list a few activities or places of interest]. I will cover all expenses related to your accommodation and meals throughout your stay.

Please find attached supporting documents, including a copy of my US passport, proof of employment, and bank statements, to demonstrate my ability to host you during your visit.

I look forward to your positive response and to welcoming you to the United States.

[Your Name]

Letter Two: Business Trip

Subject: Invitation to Attend Business Meetings in the United States

On behalf of [Company Name], I am pleased to invite you to visit our headquarters in [City, State] from [start date] to [end date]. The purpose of your visit is to attend a series of business meetings and discussions regarding our ongoing collaboration.

We have arranged for your accommodation at [Hotel Name] and will cover all expenses related to your stay, including meals and transportation. Our company will also provide you with a daily allowance of [amount] to cover any additional expenses.

Please find attached supporting documents, including our company registration, an outline of the planned meeting agenda, and a letter confirming our commitment to covering your expenses.

We look forward to your participation in these important discussions and to furthering our business relationship.

[Your Title]

[Company Name]

Letter Three: Academic Visit

Subject: Invitation to Attend Academic Conference in the United States

I am writing to invite you to attend the [Conference Name] at [University Name] in [City, State] from [start date] to [end date]. As a respected scholar in the field of [academic discipline], your presence and contributions to the conference would be greatly appreciated.

The university will cover your round-trip airfare, and accommodation at the university guest house, and provide a per diem for meals and incidental expenses. We have also arranged for a campus tour and networking events during your stay.

Please find attached supporting documents, including the conference program, your invitation as a speaker, and a letter from the university confirming the financial arrangements for your visit.

We eagerly await your confirmation and look forward to welcoming you to our campus.

[University Name]

Letter Four: Medical Treatment

Subject: Invitation to Seek Medical Treatment in the United States

I am writing to invite you to visit the United States to receive medical treatment at [Hospital Name] in [City, State]. As your [relationship], I want to ensure that you have access to the best possible healthcare for your [medical condition].

I will cover all expenses related to your medical treatment, including hospital fees, doctor’s appointments, and medication. Additionally, I will provide accommodation at my home and cover your daily living expenses throughout your stay.

Please find attached supporting documents, including a letter from [Hospital Name] confirming your appointment and estimated treatment costs, as well as my bank statements and proof of employment to demonstrate my financial capability to support your visit.

I sincerely hope you will accept this invitation and allow me to support you during this challenging time.

Letter Five: Family Reunion

Subject: Invitation to Attend Family Reunion in the United States

I am delighted to invite you to join our family reunion in [City, State] from [start date] to [end date]. As your [relationship], it would be wonderful to have you participate in this special gathering and create cherished memories together.

During your visit, we have planned various family activities, including [list a few activities or events]. You will be staying with me at my home, and I will cover all expenses related to your accommodation, meals, and transportation.

Please find attached supporting documents, including a detailed itinerary of the family reunion, a copy of my US passport, and proof of my financial stability to support your stay.

Our entire family is excited about the prospect of your presence at the reunion, and we hope you will accept this invitation.

Letter Six: Graduation Ceremony

Subject: Invitation to Attend Graduation Ceremony in the United States

I am thrilled to invite you to my graduation ceremony at [University Name] in [City, State] on [date]. As my [relationship], it would mean the world to me to have you present as I celebrate this significant milestone in my life.

I have arranged for your accommodation at [Hotel Name] from [start date] to [end date], and I will cover all expenses related to your stay, including meals and transportation. Additionally, I have planned a small celebration with family and friends following the ceremony.

Please find attached supporting documents, including a copy of my graduation announcement, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I eagerly await your positive response and look forward to sharing this special moment with you.

Letter Seven: Cultural Exchange

Subject: Invitation to Participate in Cultural Exchange Program in the United States

On behalf of [Organization Name], I am pleased to invite you to participate in our cultural exchange program in [City, State] from [start date] to [end date]. As a valued member of our partner organization in [Country], your participation will greatly contribute to the success of this program.

During your stay, you will be involved in various cultural activities, workshops, and discussions aimed at fostering cross-cultural understanding and collaboration. We will provide accommodation at [Hotel Name] and cover all expenses related to your participation, including meals and transportation.

Please find attached supporting documents, including a detailed program itinerary, a letter from your organization confirming your selection as a participant, and our organization’s registration and financial documents.

We are excited about the opportunity to host you and look forward to your positive response.

[Organization Name]

Letter Eight: Wedding Invitation

Subject: Invitation to Attend Wedding Ceremony in the United States

[Partner’s Name] and I are thrilled to invite you to our wedding celebration in [City, State] on [date]. As my [relationship], your presence on this special day would be invaluable, and we would be honored to have you join us as we exchange our vows.

We have arranged for your accommodation at [Hotel Name] from [start date] to [end date], and we will cover all expenses related to your stay, including meals and transportation. Additionally, we have planned a series of pre-wedding events that we would love for you to be a part of.

Please find attached supporting documents, including our wedding invitation, hotel reservation confirmation, and a letter from both of us expressing our commitment to hosting you during your visit.

We eagerly await your positive response and look forward to celebrating this joyous occasion with you.

[Your Name] and [Partner’s Name]

Letter Nine: Research Collaboration

Subject: Invitation to Collaborate on a Research Project in the United States

I am writing to invite you to visit [University Name] in [City, State] from [start date] to [end date] to collaborate on a research project titled “[Project Name].” As a distinguished researcher in the field of [academic discipline], your expertise and insights would greatly contribute to the success of this project.

During your stay, you will have access to our university’s research facilities and resources. We will provide accommodation at the university guest house and cover all expenses related to your visit, including meals and transportation.

Please find attached supporting documents, including a detailed project proposal, your invitation as a collaborator, and a letter from the university confirming the financial arrangements for your visit.

We are excited about the prospect of working with you and look forward to your positive response.

Letter Ten: Sports Tournament

Subject: Invitation to Participate in Sports Tournament in the United States

On behalf of [Sports Organization Name], I am delighted to invite you to participate in the [Tournament Name] in [City, State] from [start date] to [end date]. As a talented [sport] player representing [Country], your participation will add great value to the tournament.

We will provide accommodation at [Hotel Name] and cover all expenses related to your stay, including meals and transportation. Additionally, we have arranged for training facilities and a dedicated support team to ensure your optimal performance during the tournament.

Please find attached supporting documents, including the tournament schedule, your official invitation, and a letter from our organization confirming the financial arrangements for your visit.

We eagerly await your confirmation and look forward to welcoming you to the United States for this exciting sports event.

[Sports Organization Name]

Letter Eleven: Volunteer Work

Subject: Invitation to Participate in Volunteer Work in the United States

I am writing to invite you to join our volunteer program at [Organization Name] in [City, State] from [start date] to [end date]. As an active volunteer in [Country], your dedication and skills would be a valuable asset to our organization and the communities we serve.

During your stay, you will be involved in various volunteer projects, including [list a few projects or activities]. We will provide accommodation at [Hostel Name] and cover all expenses related to your stay, including meals and transportation.

Please find attached supporting documents, including a detailed program itinerary, a letter from your local volunteer organization confirming your experience, and our organization’s registration and financial documents.

We are excited about the opportunity to work with you and make a positive impact together.

Letter Twelve: Internship Program

Subject: Invitation to Participate in Internship Program in the United States

On behalf of [Company Name], I am pleased to invite you to participate in our internship program in [City, State] from [start date] to [end date]. As a talented student in the field of [academic discipline], we believe that this internship opportunity will provide you with valuable practical experience and contribute to your professional growth.

During your internship, you will work closely with our team on various projects and assignments related to your area of study. We will provide accommodation at [Housing Facility Name] and cover all expenses related to your stay, including meals and transportation.

Please find attached supporting documents, including the internship program details, your acceptance letter, and our company’s registration and financial documents.

We are excited to welcome you to our team and look forward to your positive response.

Letter Thirteen: Family Vacation

Subject: Invitation to Join Family Vacation in the United States

I am excited to invite you to join our family vacation in [City, State] from [start date] to [end date]. As your [relationship], it would be wonderful to have you share in this special time of relaxation and bonding.

During our vacation, we have planned various activities, including [list a few activities or attractions]. You will be staying with us at [Hotel Name], and I will cover all expenses related to your accommodation, meals, and transportation.

Please find attached supporting documents, including our vacation itinerary, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to support your stay.

Our entire family is looking forward to your presence and the memories we will create together.

Letter Fourteen: Music Festival

Subject: Invitation to Attend Music Festival in the United States

I am thrilled to invite you to join me for the [Festival Name] in [City, State] from [start date] to [end date]. As a fellow music enthusiast, I believe you would truly enjoy this incredible celebration of [music genre].

I have arranged for your accommodation at [Hotel Name] and will cover all expenses related to your stay, including meals and transportation. Additionally, I have secured tickets for the festival, ensuring that we have access to all the amazing performances and events.

Please find attached supporting documents, including the festival lineup, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I eagerly await your positive response and look forward to sharing this unforgettable musical experience with you.

Letter Fifteen: Art Exhibition

Subject: Invitation to Attend Art Exhibition in the United States

I am writing to invite you to attend the opening of my art exhibition at [Gallery Name] in [City, State] on [date]. As my [relationship] and a fellow art enthusiast, your presence would mean a great deal to me, and I would be honored to have you witness this significant milestone in my artistic career.

I have arranged for your accommodation at [Hotel Name] from [start date] to [end date] and will cover all expenses related to your stay, including meals and transportation. Additionally, I have planned a private tour of the exhibition for you and a few other close friends and family members.

Please find attached supporting documents, including the exhibition invitation, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I sincerely hope you will accept this invitation and join me in celebrating this special occasion.

These fifteen sample invitation letters cover a wide range of scenarios, from family visits and business trips to academic conferences and cultural exchanges.

By using these examples as a guide and tailoring them to your specific situation, you can create a compelling invitation letter that will support your guest’s US visa application.

Remember to include all relevant details, such as the purpose of the visit, accommodation arrangements, and financial support, and attach any necessary supporting documents.

With a well-crafted invitation letter, you can increase the chances of your guest’s visa approval and look forward to a successful and enjoyable visit to the United States.

How to Write An Invitation Letter for a US Visitor Visa

There are several mandatory requirements when you need to obtain a visitor visa to visit the United States. Fortunately, a letter of invitation from your American host is unnecessary , but it can help in some situations. If you want to write an invitation letter for a U.S. visitor visa, here are a few tips. 

How Do I Write an Invitation Letter for a Tourist Visa?

Writing an official letter might be intimidating, but it is the easiest part of your application process . Your host must write this letter, and it should be addressed to you or directly to the consular officer. Some embassies might have their one invitation form. You can find all that information in the checklist of required documents for the visa . 

However, even if there is no form, the process is straightforward . You need a few key pieces of information to complete this task. With the invitation letter, the writer must include information about the guest and host, such as:

• Date of birth 
• Address/telephone number
• Host's residency status in the country

There are specific questions for the guest, including:

• Relationship between host and guest
• Purpose of the trip
• Entry and exit dates

Related: What are the Marriage Visa Income Requirements? 

Visitor Visa Requirements

All applicants need to qualify for the visitor visa based on their own circumstances . While an invitation letter can help, the decision to grant this visa is not based on it. An approved application is based on the merits of the application, an interview, and the consular officer's decision. If an individual wants to qualify for a visitor visa, they must meet these three criteria:

• Have residency in a foreign country : Before the visitor visa can be approved, the applicants must show proof of residency in their home country. After the trip, the visitor will return to their homes. Proof of residency shows that the visitor has ties to the home country. Other ties include property ownership, university studies, employment, and close family members. The consular officer will evaluate these ties to ensure that the applicant returns to their country after the visit. 
• Intent to enter the United States for a limited time : All applicants must show they will leave the United States promptly and return to their residence. You must also show you have the financial means to return home.
• Engage in activities consistent with visa guidelines : Visa applicants must demonstrate to the consular officer that their travel plans fall within the parameters of the visitor visa. These parameters include visiting family and friends, medical treatment, vacation, or tourism. With the letter of invitation, the visitor can show their reasons for visiting the United States. 

Related:  An Easy Guide to Dual U.S. Citizenship

How Long Is the Stay on a Visa Invitation?

Depending on your request, most visitor visas are valid anywhere from 90 to 180 days. You need to specify how long you plan to stay in the United States in your application . When your host writes the invitation letter, they must specify how long you intend to stay with a definitive enter and exit date. If you overstay your visit, there could be legal consequences, including denial of any visa application in the future. 

What are Three Activities You Cannot Do With a Visitor Visa?

While the United States welcomes all types of visitors, there are certain prohibited activities for visitors . Yes, visitors can engage in these activities, but they will have to apply for another type of visa. For that reason, it is always important to specify why you intend to visit the United States. Here are the three activities that you cannot do with a visitor visa:

The United States is filled with many education opportunities, but you might want to think twice if you have a visitor visa. You are prohibited from enrolling in any type of course while staying in the United States . If you want to enroll in a school, you must apply for a different kind of visa to qualify as a student visitor . This application process is similar, but you need to be accepted by a program host or school. 

Individuals coming to the United States on a visitor visa cannot engage in activities that earn money . That means they cannot work a part-time or full-time job. If you want to work in the country, you must apply as a lawful nonimmigrant or temporary worker . You need to qualify for the visa based on a planned employment purpose. These steps for the applicant can vary. 

Duel Intentions

Unfortunately, some applicants are not truthful in their intentions for a visit . They must not attempt to falsify their reasons for entry. If the consular officer discovers that you have lied on the application, you could be deported and prohibited from entering the country in the future. 

Related:  Is It Possible to Sponsor My Undocumented Spouse’s Green Card?

Can You Send an Invitation Letter via Email?

Yes, you can send an invitation letter through email . Make sure you have the address of the consular officer. Once you have that, you can send it off to the official. However, you should always have a hard copy of the invitation letter. Keep this copy in case the officer never received the letter or you sent it to the wrong email address. 

An invitation letter is not necessary for the visitor visa process. However, it can help to get approved , especially when you need to specify your intentions for visiting the United States. Before your host writes the letter, make sure they have all the information to complete the document. 

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How to Write a US Travel Visa Invitation

An Optional Supporting Document for Your B-1/B-2 Visa Application

When applying for a B-1/B-2 travel visa , you have the option to include a letter of invitation from the relative or friend who will be hosting you during your stay in the United States. While this letter is not mandatory, it can help strengthen your application by providing additional proof of your travel intentions and accommodation arrangements.

What is a US Travel Visa Letter of Invitation?

A letter of invitation is a signed letter from the family member or friend you will be staying with during your trip to the United States. The main purpose of the letter is to confirm that you have a place to stay during your visit. It is preferable if your host is a U.S. citizen or a green card holder.

*Note: The letter of invitation is optional and is not required as part of a B-1/B-2 visa application.

What Should the US Travel Visa Invitation Letter Include?

A letter of invitation for a B-1/B-2 travel visa should include the following information:

• Name and contact information for the host
• Host’s immigration status (for example, “U.S. citizen”)
• Relationship between the host and the visa applicant
• Visa applicant’s full name and address
• Purpose of the trip
• Exact dates of the trip
• Host’s signature

Sample Letter of US Travel Visa Invitation

Here is a sample letter of invitation to give you an idea of what to include:

John Smith 123 Maple Street Boston, MA, 02130 USA

March 5, 2024

I am inviting you to visit me in Boston to experience the beautiful spring season and explore the historical sites of our city. During your two-week stay, from April 15-29, you will stay with me at my apartment. As your cousin, I am excited to spend time with you and show you around the area. I will also take care of your accommodation and some of the travel expenses while you are here.

Looking forward to your visit!

Warm regards, [Host’s signature] John Smith 123 Maple Street Boston, MA, 02130 USA Mobile: (617) 555-1234 U.S. Passport Number: 987654321

Tips for Writing Your US Travel Visa Invitation Letter

• Be Clear and Concise : Make sure all the required information is included and clearly presented.
• Proof of Relationship : Mention how you are related to the applicant to establish a genuine connection.
• Financial Support : If you will be supporting the applicant financially, state that clearly in the letter.
• Avoid Overstatements : Keep the letter straightforward and avoid any exaggerated claims.

Including a well-written letter of invitation can provide valuable support to your B-1/B-2 visa application, demonstrating that you have a reliable plan for your stay in the United States. If you need further assistance, consider consulting with an immigration expert to help you prepare a strong application.

Start planning your trip today and increase your chance of travel visa approval with expert guidance and support! For more information, consult our travel visa document checklist .

FAQ: US Travel Visa Invitation Letter

If you need more information on how to write a US Travel Visa Letter of Invitation, read the answers to common questions below!

Do I Need a Letter of Invitation for a B-1/B-2 Visa?

No, a letter of invitation is not mandatory for a B-1/B-2 visa application, but it can help strengthen your application by providing additional proof of your travel intentions and accommodation arrangements.

Who Should Write the Letter of Invitation?

The letter should be written by the family member or friend you will be staying with during your visit. It is preferable if your host is a U.S. citizen or a green card holder.

What Information Should Be Included in the Letter?

The letter should include:

• Host’s immigration status

How Can a Letter of Invitation Strengthen My Visa Application?

A letter of invitation can strengthen your visa application by providing evidence of your accommodation arrangements and confirming your travel intentions, making it more likely that your visa will be approved.

Is There a Specific Format for the Letter of Invitation?

There is no specific format required for the letter of invitation, but it should be clear, concise, and include all the necessary information as mentioned above. A sample letter can help guide you in writing your own.

Related Resources

Europe Travel Visa Rules for US Citizens in 2025: What You Need to Know Form I-94: Travel Record Explained Travel Tips for Green Card Holders Documents Needed For Traveling Within the US

Before you continue, please understand that:

• This website is run by a private company. We have no connection to U.S. Citizenship and Immigration Services (USCIS) or any other government agency.
• YOU must send your completed government forms directly to the USCIS or other government agency. We don’t do that for you.
• YOU must pay any required fees directly to the USCIS or other government agency. We don’t do that for you.

Writing a US Travel Visa Invitation Letter

• By Fileright
• Last Updated: July 31, 2024

If you want to visit the United States or you’ve invited someone else to visit, you can strengthen any application with a well-written U.S. travel visa invitation letter. But if you’ve never written a letter like this before, you may have questions about why you need it and what it should entail.

FileRight ’s guide to writing a U.S. travel visa invitation letter will show you the basics, including how to write the letter, a sample letter, and tips for what you should keep in mind when you’re writing the letter.

How to Write a U.S. Travel Visa Invitation Letter

When you’re writing a letter of invitation for a U.S. travel visa, you’ll need to include information to support your case if you want the best shot at getting approval from USCIS. Here’s a guide on how to structure your letter:

• You’ll need to address your letter to the appropriate U.S. Embassy or Consulate.
• You also need to provide your name, address, and contact information.
• Next, state your relationship to the visa applicant and explain the purpose of their visit.
• Specify the duration of your intended stay and your proposed dates of travel.
• Offer details about your accommodation arrangements, such as where you will stay during the visit.
• Next, you’ll need to explain who will be covering the expenses of your trip to the U.S., such as your travel costs, accommodations, meals, and other related expenses.
• You will also need to provide information about your own status in the U.S., such as your citizenship, permanent residency, or visa status , and include a copy of your proof of status (e.g., passport, Green Card, or visa).
• If applicable, describe any activities you have planned or events you will attend during your stay.
• Emphasize that you intend to return to your home country after the visit and that you have strong ties to your country of residence (e.g., family, job, property).
• And last but not least, sign and date the letter.

Sample U.S. Travel Visa Invitation Letter

Remember when you were in school and you didn’t know where to begin an assignment? Sometimes, all you need to get started is to see an example of what someone else wrote. Here’s a sample letter of invitation you can use as an example of how your letter should look:

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address]

[U.S. Embassy or Consulate] [Address] 

Dear Visa Officer,

I am writing to invite [Applicant’s Name], who resides at [Applicant’s Address], to visit me in the United States. [He/She] is my [relationship], and I would like [him/her] to stay with me at my residence at [Your Address] from [Start Date] to [End Date].

The purpose of [Applicant’s Name]’s visit is [state the purpose of the visit, e.g., tourism, attending a family event, etc.]. During [his/her] stay, I will be responsible for all [his/her] expenses, including accommodation, meals, and transportation.

I am a [U.S. citizen/legal permanent resident/visa holder] and have enclosed a copy of my [passport/Green Card/visa] for your reference. [Applicant’s Name] is employed as a [job title] at [company name] in [his/her] home country and has strong ties to [his/her] country of residence, including [list ties such as family, property, etc.]. [He/She] intends to return to [his/her] home country at the end of the visit.

Thank you for your consideration of [Applicant’s Name]’s visa application. If you have any questions or require further information, please do not hesitate to contact me.

Sincerely, [Your Signature] [Your Name]

Enclosure: [List any enclosed documents, e.g., copy of your passport, Green Card, or visa]

What Should You Keep In Mind When You’re Writing a Letter of Invitation for a US Travel Visa? 

When writing a letter of invitation for a U.S. travel visa, there are several important things to keep in mind:

• Be specific and detailed : Provide clear information about the purpose of the visit, the dates of travel, accommodation arrangements, and financial responsibility. Vague or incomplete information may raise questions about the credibility of the invitation.
• Demonstrate your relationship : Clearly explain your relationship with the visa applicant and provide evidence of your connection, such as photos or documents, if applicable.
• Show your financial stability : If you are financially responsible for the applicant’s visit, provide evidence of your ability to support them during their stay, such as bank statements, employment verification, or tax returns.
• Emphasize the applicant’s ties to their home country : Highlight the applicant’s strong ties to their country of residence, such as employment, family, property ownership, or other commitments, to demonstrate their intent to return after the visit.
• Be honest and accurate : Provide truthful information throughout the letter. Misrepresentation or false statements can lead to visa denial and potential legal consequences.

Remember, while a well-written letter of invitation can support a visa application, it does not guarantee that you’ll get visa approval. The final decision rests with the U.S. consular officer who is reviewing the application. If you need help with your U.S. travel visa invitation letter, reach out to the immigration professionals at FileRight for guidance.

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If, at any time, you receive a  final denial from the USCIS   of the application you created after successfully using the Service, Company will refund the fee you paid to the Company for use of the Service  and  any filing fee you paid to the government directly related to the denied application (“Money-Back Guarantee”).

Money-Back Guarantee refund request(s) must be made  within ninety (90) days  of the date of the final denial by the USCIS.  Only the actual applicant (the person whose name appears on the denied application) is eligible to receive a Money-Back Guarantee refund. No refund will be granted to a third party who is not the applicant.

You also will not be eligible for a Money-Back Guarantee refund if your application is denied by the USCIS because of incorrect or untruthful information or entries on your application, incorrect or missing documentation, or a clerical error or similar administrative issue.

We reserve the right to seek additional information regarding the basis for denial by the USCIS prior to issuing a refund. In the event such additional information is requested, we will process your Money-Back Guarantee refund request and make a decision either to approve or deny your request within fourteen (14) days from receipt of all requested documentation.

All approved refunds for credit and debit card transactions are issued within five (5) business days. However, please be aware that it can take your bank up to five (5) additional business days for the credit transaction to post to your credit card or bank account, or for the pending charge to be cancelled.

Click Here to Submit a Refund Request.

Terms of Use

NOTICE: Legal Terms of Use Updated, Effective Date: July 2, 2020

Welcome to FileRight.com (the “Website”). Your access to and use of the Website is subject to the Terms of Use set forth in this agreement.

PLEASE READ THIS AGREEMENT CAREFULLY BEFORE ACCESSING THE SITE.

BY USING THE WEBSITE YOU WILL BE ACKNOWLEDGING THAT YOU HAVE READ THIS AGREEMENT AND AGREED WITHOUT LIMITATION OR QUALIFICATION TO BE LEGALLY BOUND BY THIS AGREEMENT AND THE WEBSITE  PRIVACY POLICY . THESE TERMS OF USE CONTAIN A MANDATORY ARBITRATION PROVISION THAT REQUIRES YOU TO ARBITRATE INDIVIDUALLY ANY DISPUTES OR CLAIMS YOU MAY HAVE WITH US AND WAIVES YOUR RIGHT TO PARTICIPATE IN A CLASS ACTION OR MULTI-PARTY ARBITRATION.

1. Acceptance of Terms

This Website is operated by Forms Direct Inc., its parents, subsidiaries, affiliates, successors and assigns (“Company,” “we,” “us,” or “our”), and provides: (i) general immigration-related information and products; (ii) automated software solutions for filling out certain U.S. immigration forms based on the specific information and direction which you provide, which we may deliver to you along with the original Government instructions and/or customized filing instructions; and (iii) other ancillary and support services at your request (collectively referred to hereafter as the “Service”), subject to these Terms of Use (the “Terms”) which may be updated by Company from time to time. Notwithstanding the foregoing, decisions regarding the contents of any particular field, as well as the choice of the form itself, are solely and exclusively your own.

One of the primary advantages of the Website is educating you about the process and requirements of the U.S. Citizenship and Immigration Service and U.S. Department of State applications. The Website provides user-friendly, automated “do-it-yourself” software solutions that guide you through the application preparation process based upon your specific direction. The payment received by the Company is in exchange for the use of this Service.

The Company is not a government agency and is not affiliated with nor endorsed by any government agency. The Company is not a law firm and is not a substitute for the advice of an attorney.  Neither Company nor any of its employees provide legal services or legal advice. As such, this Website is not intended to create any attorney-client relationship, and by using this Website no attorney-client relationship will be created with Company. Instead, you are representing yourself in any legal matter you undertake through the Website’s Services. You are free to consult with and obtain advice from an attorney of your choosing at any time. If you have any legal questions or specific or unique problems, please consult with and obtain legal advice from a qualified attorney.

By accessing the Website and using the Service in any way, you are agreeing to comply with and be bound by these Terms. In addition, when using the Website and the Service, you agree to abide by any applicable posted guidelines for all of Company’s services, which may change from time to time, and to comply with all applicable laws and regulations. Should you object to any of these Terms, any guidelines, or any subsequent modifications thereto or become dissatisfied with Company or the Website in any way, you should immediately discontinue use of the Website. These Terms will remain in full force and effect as long as you are a user of the Website and in the event of termination of any membership, service or feature, you will still be bound by your obligations under these Terms, including any indemnifications, warranties and limitations of liability.

BY USING THE WEBSITE AND AGREEING TO THESE TERMS, YOU HEREBY CONFIRM THAT YOU ARE AT LEAST 18 YEARS OF AGE AND YOU ARE LEGALLY ABLE TO ENTER INTO A CONTRACT. IF YOU DO NOT AGREE TO THESE TERMS, DO NOT USE THIS WEBSITE.

It is your responsibility to periodically review these Terms. Nevertheless, Company reserves the right, at any time, to change the Terms by publishing notice of such changes on the Website. Any use of the Services by you after Company’s publication of any such changes shall constitute your acceptance of these Terms, as modified. You agree that Company is permitted to access and use any other information provided by you to perform the Service and, if necessary, to access such information to obtain contact information in order to provide notifications relating to the Service provided to you by the Company.

2. Pricing and Fees

Prices posted on the Website represent the fees which are payable to the Company for your use of the Services. Additional processing and filing fees (if any) are payable either to the U.S. Citizenship and Immigration Services or to the U.S. Department of State (“Government Fees”), as determined by the circumstances. These additional Governmental Fees are not included in the price for the Services posted on the Website. You must pay these Government Fees separately at the time your application is submitted.

3. Access to the Service

Company grants you a limited, revocable, nonexclusive, non-transferable license to access the Website and use the Service for your own personal use of the Service only, and not to download or modify it or any portion thereof (other than as expressly permitted by Company.) You agree that no Materials (as defined in Paragraph 9 below) from the Website may be copied, reproduced, republished, uploaded, posted, transmitted, or distributed in any way without Company’s written permission. Violation of these Terms, including without limitation modification or use of Materials on the Website for any purpose other than those permitted in these Terms, shall result in the automatic termination, without notice to you, of your license to access the Website and utilize the Service, and also may constitute the infringement of Company’s copyright, trademark and/or other rights. You shall not attempt to access any other Company’s systems, programs or data that are not made available for public use. Except as expressly stated in the Terms, you are not granted any right or license, by implication, estoppel, or otherwise, in or to any patent, trademark, copyright, or proprietary right of Company’s or any third party, in connection with your use of the Website and any Materials provided by Company or any third party on the Website. Elements of the Website, including page headers, custom graphics, logos, sounds, images, the “look and feel” of the Website (including its design, layout, color combinations, button shapes and other graphical elements) and button icons, are protected by copyright, trade dress and other state and federal laws and may not be copied or imitated, in whole or in part.

4. Creating An Account

You may browse the Website and view certain content without registering, but as a condition to using certain aspects of the Website, you are required to register with us and select a password and email address (“User ID”). You agree to provide us with accurate, complete, and updated registration information. Failure to do so shall constitute a breach of these Terms, which may result in immediate termination of your account with us. You shall not (i) select or use as a User ID either the name or email of another person with the intent to impersonate that person; (ii) use as a User ID either a name or email subject to any rights of a person other than you without appropriate authorization; or (iii) use as a User ID either a name or email that is otherwise illegal, offensive, vulgar or obscene. We reserve the right to refuse registration, cancel a User ID or deny your access to the Website in our sole discretion. You are solely responsible for activity that occurs on your account and shall be responsible for maintaining the confidentiality of your password and security information. You shall never use another user’s account without such other user’s express written permission. You will immediately notify us in writing of any unauthorized use of your account, or other account related security breach of which you are aware. Please read our  Privacy Policy , which describes the personally identifiable information we collect, use, disclose, manage and store. You will be responsible for the confidentiality and use of your User ID, and for any and all activities that are conducted through your account. You agree not to transfer or resell your use of or access to the Website to any third party. We are not liable for any harm caused or related to the theft or misappropriation of your User ID, disclosure of your User ID, or your authorization of anyone else to use your User ID. If you have reason to believe that your account with us is no longer secure, you must promptly change your password and  Contact Us  immediately to notify us of the problem.

5. Restrictions on Use of Website

You agree that in connection with your use of the Website, you will not do any of the following:

• Circumvent, disable or otherwise interfere with security-related features of the Website or features that prevent or restrict use or copying of any Materials, or enforce limitations on use of the Website or Materials.
• Copy, reproduce, republish, upload, post, transmit, or distribute in any way any Materials, in whole or in part, without our written permission, other than as expressly allowed by us.
• Transmit any software or other materials that contain any viruses, worms, Trojan horses, defects, date bombs, time bombs or other items of a destructive nature.
• Use any data mining, robots, spiders, or similar data gathering and extraction methods within the Website or in any way reproduce or circumvent the navigational structure or presentation of the Website or its contents without our prior written consent.
• Modify, adapt, sub-license, translate, sell, reverse engineer, decompile or disassemble any portion of the Website or otherwise attempt to derive any source code or underlying ideas or algorithms of any part of the Website.
• Use any meta tags or any other “hidden text” utilizing the name “File Right” or “Immigration Direct” or any substantially similar name without our written consent.
• Take any action that imposes or may impose (in our sole discretion) an unreasonable or disproportionately large load on our (or our third party providers’) infrastructure.
• “Frame” or “mirror” any part of the Website.
• Engage in spamming or flooding.
• Remove any copyright, trademark or other proprietary rights notices contained on the Website.
• Use the Website or Materials for any unlawful purpose.
• Make any resale or commercial use of the Website or Company Materials
• Make any derivative use of the Website or Company Materials.

6. Links to Third Party Sites

The Website may contain links to other websites, which are completely independent of this Website and are provided to you only as a convenience. Company makes no representation or warranty as to the accuracy, completeness or authenticity of the information contained in, or the products or services provided or sold by, any such site. Your linking to any other websites is at your own risk and you acknowledge that you bear all risks associated with access to and use of any content, information, data, advertising, products, services, or materials on or available through such websites, and your access to and use of such websites is subject to the terms and conditions of use applicable to such websites. You agree that the Company is not responsible for any loss or damage of any sort you may incur from dealing with such third party website(s). Company makes no representation or warranty as to the accuracy, legality, decency, completeness or authenticity of the information contained in, or the products or services provided or sold by, any such website, or any other aspect of any such website.

7. Limitations on Service

You acknowledge that Company is not responsible for any rejection or denial of your immigration application due to your failure to timely or properly file your application with USCIS. Further, you acknowledge that USCIS publishes updated forms or changes filing fees from time to time. If you expect to delay submitting your application to USCIS, be sure to confirm that the form you have printed is still being accepted by USCIS prior to filing and that the amount of the filing fee is still correct. You can check whether your form is still current and the current filing fee by logging into your account and viewing your form information.

You acknowledge that Company is not responsible for any denial of your immigration application by USCIS due to your underlying ineligibility for the immigration benefit which you are seeking.

You acknowledge and agree that you will print your forms  only  on U.S. letter-sized paper (8.5 inches by 11 inches), as this is the only paper size that USCIS currently accepts for the submission of paper forms.

You acknowledge that Company is not responsible for USCIS not following their own published guidelines as made available to the general public via their website.

You acknowledge that Company may establish limits concerning use of the Service and that Company may from time to time make changes or updates to its Website, Content, Service and/or software solutions (an “Update”) in order to continue to provide best in-class services and to ensure that the Website supports form updates implemented by applicable government agencies. In the event of an Update, you may be required to provide additional information when returning to your account in order to complete or print your final application. In the event an Update has been made and your account has remained dormant for an extended period of time, Company may disable viewing or editing access of your personal information and require you to contact our customer service in order to view or access your outdated application and/or reuse the Service. Without limiting any other provision of these Terms, Company shall not be liable or responsible for any rejection or denial as a result of an outdated form submission.

You acknowledge that any of the foregoing Limitations on Service will not be cause for a refund for Services and that Company shall not be liable to you or to any third party for any modification, suspension or discontinuance of the Service.

8. Privacy and Information Use

You acknowledge and agree that Company’s  Privacy Policy , as contained on this Website, is incorporated herein by this reference and is thereby a part of these Terms.

9. Ownership

A.  Website Content . The Website is owned and operated by Company. All right, title and interest in and to the materials provided on this Website (excluding any Government forms and documents), including but not limited to the “look and feel” of the Website (including its design, layout, color combinations, button shapes and other graphical elements), information, documents, logos, graphics, sounds, page headers, button icons, service marks, trademarks, trade dress, and images (collectively, the “Materials”) are owned either by Company or by third party authors, developers, or vendors that have licensed the Materials to the Company (“Third Party Providers”). Except as otherwise expressly provided by Company, none of the Materials may be copied, republished, reproduced, uploaded, downloaded, displayed, posted, distributed, or transmitted, in any way, including without limitation on any other website or in a networked computer environment, and nothing on this Website shall be construed to confer any license under any of Company’s intellectual property rights, whether by implication, estoppel, or otherwise. Any rights not expressly granted herein to you are hereby reserved by the Company.

B.  Copyrights . All Website design, text, graphics, and the selection and arrangement thereof, are owned by the Company. Copyright © 2011-2020, Forms Direct Inc. ALL RIGHTS RESERVED.

C.  Trademarks . “File Right”, “FileRight.com”, the Company’s logo, “Immigration paperwork just got easier”, all images and text, and all page headers, custom graphics and button icons are service marks, registered trademarks and/or trade dress of Company. All other trademarks, product names and company names or logos cited herein or on the Website are the property of their respective owners.

10. Refund Policy / Money-Back Guarantee

11. digital millennium copyright act.

If you are a copyright owner or an agent thereof and believe that any Material or content on this Website infringes upon your copyrights, you may submit a notification pursuant to the Digital Millennium Copyright Act (“DMCA”) by providing our Copyright Agent with the following information in writing (see 17 U.S.C 512(c)(3) for further detail):

• A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed;
• Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online site are covered by a single notification, a representative list of such works at that site;
• Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled and information reasonably sufficient to permit the service provider to locate the material;
• Information reasonably sufficient to permit the service provider to contact you, such as an address, telephone number, and, if available, an electronic mail;
• A statement that you have a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and
• A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

Our designated Copyright Agent to receive notifications of claimed infringement is: Copyright Agent, 1880 Century Park East, Suite 200, Los Angeles, CA 90067, Attn: Jeffrey I. Abrams. For clarity, only DMCA notices should go to the Copyright Agent; any other feedback, comments, requests for technical support, and other communications should be directed to our customer service department via our  Contact Us  page. You acknowledge that if you fail to comply with all of the requirements of this Section, your DMCA notice may not be valid.

12. Limitations of Liability and Damages

IF THERE IS LIABILITY IN ANY LEGAL PROCEEDING FOUND ON THE PART OF COMPANY, ITS AFFILIATES, OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES OR AGENTS, IT WILL BE LIMITED TO THE AMOUNT PAID TO COMPANY FOR SERVICES, EXCEPT AS PROVIDED IN AND PURSUANT TO THE ARBITRATION AGREEMENT, BELOW. UNDER NO CIRCUMSTANCES WILL SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES BE AWARDED, EVEN IF COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, AND SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. EXCEPT AS PERMITTED BY LAW, NOTHING IN THIS PARAGRAPH IS INTENDED TO MODIFY THE PROVISIONS OF CALIFORNIA BUSINESS AND PROFESSIONS CODE §§ 6400, et seq., IF APPLICABLE.

13. Indemnity

You agree to defend, indemnify and hold Company, its affiliates, officers, subsidiaries, affiliates, successors, assigns, directors, officers, agents, service providers, attorneys, suppliers and employees, harmless from any claim or demand, including reasonable attorneys’ fees and court costs, made by any third party due to or arising out of your use of the Service and/or the Website, your violation of the Terms, or your breach of any of the representations and warranties herein.

14. Limitation of Damages

YOU ACKNOWLEDGE THAT COMPANY HAS SET ITS PRICES AND PROVIDED ACCESS TO OR USE OF THE WEBSITE AND THE SERVICES, AND/OR ANY CONTENT IN RELIANCE OF THE LIMITATIONS OF LIABILITY AND DAMAGES AND THE INDEMNITY SET FORTH HEREIN, AND THAT THOSE PROVISIONS FORM AN ESSENTIAL BASIS UPON WHICH THESE TERMS ARE ESTABLISHED, AND UPON WHICH COMPANY HAS PROVIDED TO YOU ACCESS TO OR USE OF THE WEBSITE AND THE SERVICES. YOU AGREE THAT THE LIMITATIONS OF LIABILITY AND DAMAGES AND THE INDEMNITY SET FORTH HEREIN SURVIVE AND APPLY EVEN IF FOUND TO HAVE FAILED OF THEIR ESSENTIAL PURPOSE.

15. Enforcement of Rules and Polices

We may investigate any reported violation of our policies or complaints and take any appropriate action that we deem appropriate. While we are not obligated to take any action, such action may include, but is not limited to, issuing warnings, suspension or termination of your rights to use our Website. You agree that Company shall not be liable to you or any third party for any termination of your access to the Website, and you agree not to attempt to use the Website after said termination. We also reserve the right to report any activity that we suspect violates any law or regulation to appropriate law enforcement officials or other third parties.

In order to protect our rights, property, personal safety, and those rights, property and the personal safety of our users and viewers, and to ensure the integrity and operation of our business and systems, may choose to cooperate with any law enforcement request for information or documents, any administrative, civil or criminal subpoena, or any court order, and we may disclose your information (including, without limitation, user profile information (i.e. name, e-mail address, etc.), IP addressing traffic information, and usage history regarding a user in connection with such circumstances.

You are solely responsible for the content that you submit on or through the Website, and any content or information that you transmit to other users or third party advertisers on the Website.

16. User Acknowledgements

Company is not a law firm, the employees of Company are not acting as your attorney, and Company is not a substitute for the advice of an attorney. Company does not provide legal advice and will only provide self-help services at your specific direction. Company does not perform the legal services that an attorney performs and will not provide any explanation, advice, recommendation or opinion to you about your legal rights, options, selection of forms or strategies.

By using the Website to assist your self-representation, you agree to the following:

• I realize that Company is not representing me in any legal matter;
• No attorney-client privilege is created with Company;
• I have been informed of the services that Company is performing, and the cost of these services; and
• No governmental entity or authority has evaluated or approved Company’s knowledge or experience, or the quality of Company’s services.

You acknowledge that you may obtain information regarding free or low-cost legal representation through a local bar association or legal aid foundation.

A portion of the money paid by you, as shown on the Website and in your receipt, may be a fee for legal services to be provided to you directly by an independent immigration lawyer (“Lawyer”). This Lawyer is not employed by Company. Your terms of the agreement and the nature of your relationship with the Lawyer is governed by a separate Limited Scope Representation Agreement (“Representation Agreement”) between you and the Lawyer. Company is not a party to the Representation Agreement. The Lawyer’s representation of you, if any, will be limited to the services described in the Representation Agreement, unless otherwise mutually agreed by you and the applicable lawyer.

17. Choice of Law

The Terms and the relationship between you and Company shall be governed by the laws of the State of Nevada without regard to any conflicts of laws principles.

18. Dispute Resolution by Binding Arbitration

Please read this carefully. It affects your rights.

Most or your concerns can be resolved quickly to your satisfaction by contacting our Customer Center via our  Contact Us  page. In the unlikely event that the Customer Care Center cannot resolve your complaint to your satisfaction, or if we have not been able to resolve a dispute with you after trying to do so informally, we each agree to resolve those disputes through binding arbitration rather than in court. Arbitration is less formal than a lawsuit. Arbitration uses a neutral arbitrator instead of a judge or jury, allows less discovery than courts, and is subject to very limited court review. We agree that any arbitration under these Terms will take place on an individual basis. Representative, group, collective or class actions or arbitrations are not permitted. As explained below, if you prevail in arbitration, Company will pay you more than the amount of the arbitrator’s award and will pay your actual, reasonable attorney’s fees if you are awarded an amount greater than what Company offered you to settle the dispute before arbitration.

You may speak with your own lawyer before using this Website or purchasing any Service, but your use of this Website and the purchase of any Service constitutes your agreement to these Terms.

Arbitration Agreement:

(a) Company and you agree to arbitrate all disputes and claims between us before a single arbitrator. The kinds of disputes and claims we agree to arbitrate are intended to be broadly interpreted, including but not limited to:

• claims arising out of or relating to any aspect of the relationship between us, whether based in contract, tort, statute, fraud, misrepresentation, advertising, or any other legal theory;
• claims that arose before these or any prior Terms became effective;
• claims that are currently the subject of purported class action litigation in which you are not a member of a certified class; and
• claims that may arise after the termination of these Terms.

For the purposes of this Arbitration Agreement, references to “Company,” “you,” and “us” include our respective subsidiaries, affiliates, agents, employees, predecessors in interest, successors, and assigns, as well as all authorized or unauthorized users or beneficiaries of Service under these Terms or any prior agreements between us.

This arbitration agreement does not preclude your bringing issues to the attention of federal, state, or local agencies. Such agencies can, if the law allows, seek relief against us on your behalf. You agree that, by entering into these Terms, you and Company are each waiving the right to a trial by jury or to participate in a representative, group, collective or class action or arbitration.

You acknowledge that use of this Website and/or purchase of Service constitutes a transaction in interstate commerce. The Federal Arbitration Act (“FAA”) governs the interpretation and enforcement of this Arbitration Agreement. This Arbitration Agreement survives termination of these Terms.

(b) A party seeking arbitration under these Terms must first send, by U.S. certified mail, a written Notice of Dispute (“Notice”) to the other party. A Notice to Company should be addressed to: Forms Direct Inc., c/o Paracorp Incorporated, 318 N. Carson St #208, Carson City, NV 89701 (the “Notice Address”). Company may send a written Notice to the electronic mail address that you provided when you created an account, if any. The Notice must (a) describe the nature and basis of the claim or dispute and (b) set forth the specific relief sought (“Demand”). If Company and you do not reach an agreement to resolve the claim within 30 days after the Notice is received, you or Company may commence an arbitration proceeding. During the arbitration, the amount of any settlement offer made by Company or you shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which you or Company is entitled.

You may download or copy a form Notice from  http://www.fileright.com/noticeofdispute.pdf .

You may download or copy a form to initiate arbitration from the AAA website at  https://www.adr.org/sites/default/files/Demand%20for%20Arbitration%20Consumer%20Arbitration%20Rules.pdf .

(c) After Company receives notice at the Notice Address that you have commenced arbitration, it will promptly reimburse you for your payment of the filing fee, unless your total claim is for more than $75,000. If your total claim exceeds $75,000, the payment of all arbitration fees will be governed by the AAA rules. The filing fee for consumer-initiated arbitrations is currently $200, but this is subject to change by the arbitration provider. If you are unable to pay this fee and your total claim is for $75,000 or less, Company will pay the filing fee directly after receiving a written request at the Notice Address. Except as otherwise provided herein, Company will pay all AAA filing, administration, and arbitrator fees for any arbitration initiated in accordance with these Terms. If, however, the arbitrator finds that either the substance of your claim or the relief sought in the Demand is frivolous or brought for an improper purpose (as measured by the standards in Federal Rule of Civil Procedure 11(b)), then the payment of all such fees will be governed by the AAA Rules. In such case, you agree to reimburse the Company for all monies previously disbursed by it that are otherwise your obligation to pay under the AAA Rules. All arbitration proceeding will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes (collectively, the “AAA Rules”) of the American Arbitration Association (the “AAA”), as modified by these Terms, and will be administered by the AAA. The AAA Rules are available online at www.adr.org or by calling the AAA at 1-800-778-7879. The arbitrator is bound by these Terms. All issues are for the arbitrator to decide, except that issues relating to the scope, enforceability, and interpretation of the arbitration provision and the scope, enforceability, and interpretation of paragraph (f) are for the court to decide. Unless Company and you agree otherwise, any arbitration hearings will take place in the county or parish of the contact address you submitted to Company. If your total claim is for $10,000 or less, you may choose whether the arbitration will be conducted solely on the basis of documents submitted to the arbitrator, by a telephone hearing, or by an in-person hearing governed by the AAA Rules. If you choose to proceed either by telephone or in person, we may choose to respond only by written or telephone. If your claim exceeds $10,000, the AAA Rules will determine whether you have a right to a telephone or in-person hearing. The parties agree that in any arbitration under these Terms, neither party will rely on any award or finding of fact or conclusion of law made in any other arbitration to which Company was a party. In all cases, the arbitrator shall issue a reasoned, written decision sufficient to explain the findings of fact and conclusions of law on which the award is based.

(d) If, the arbitrator finds in your favor in any respect on the merits of your claim, and the arbitrator issues you an award that is greater than the value of Company’s last written settlement offer made before an arbitrator was selected, then Company will pay you either the amount of the award or $2,000 (“the Alternative Payment”), whichever is greater, plus the actual amount of reasonable attorney’s fees and expenses that you incurred in investigating, preparing, and pursuing your claim in arbitration (the “Attorney’s Payment”). If we did not make you a written offer to settle the dispute before an arbitrator was selected, you will be entitled to receive the Alternative Payment and the Attorney’s Payment, respectively, if the arbitrator awards you any relief on the merits. The arbitrator may make rulings and resolve disputes as to the payment and reimbursement of fees, expenses, and the Alternative Payment and the Attorney’s Payment at any time during the proceeding and upon request from either party made within 14 days of the arbitrator’s ruling on the merits. In assessing whether an award that includes attorney’s fees or expenses is greater than the value of Company’s last written settlement offer, the arbitrator shall consider only the actual attorney’s fees or expenses reasonably incurred before Company’s settlement offer.

(e) The right to attorney’s fees and expenses discussed in paragraph (d) supplements any right to attorney’s fees and expenses you may have under applicable law. If you would be entitled to a larger amount under applicable law, this provision does not preclude the arbitrator from awarding you that amount. However, you may not recover duplicative awards of attorney’s fees or costs. Although under some laws Company may have a right to an award of attorney’s fees and expenses from you if it prevails in an arbitration, Company will not seek such an award.

(f) The arbitrator may award monetary and injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party’s individual claim. YOU AND THE COMPANY AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITIES AND NOT AS PLAINTIFFS OR CLASS MEMBERS IN ANY PURPORTED REPRESENTATIVE, GROUP OR CLASS ACTION OR ARBITRATION, OR IN THE CAPACITY OF A PRIVATE ATTORNEY GENERAL. Further, unless both you and Company agree otherwise, the arbitrator may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative, group or class proceeding. The arbitrator may award any relief that a court could award that is individualized to the claimant and would not affect other customers. Neither you nor we may seek non-individualized relief that would affect other customers. If a court decides that applicable law precludes enforcement of any of this paragraph’s limitations as to a particular claim for relief, then that claim (and only that claim) must be severed from the arbitration and may be brought in court. All other claims remain subject to this Arbitration Agreement.

(g) If the total amount in dispute exceeds $75,000 or either party seeks any form of injunctive relief, either party may appeal the award to a three-arbitrator panel administered by AAA by a written notice of appeal within thirty (30) days from the date of entry of the written arbitration award. An award of injunctive relief shall be stayed during any such appeal. The members of the three-arbitrator panel will be selected according to AAA rules. The three-arbitrator panel will issue its decision within one hundred and twenty (120) days of the date of the appealing party’s notice of appeal. The decision of the three-arbitrator panel shall be final and binding, subject to any right of judicial review that exists under the FAA.

(h) Notwithstanding any provision in these Terms to the contrary, we agree that if we make any material change to this arbitration provision (other than a change to any notice address, website link or telephone number), that change will not apply to any dispute of which we had written notice on the effective date of the change. Moreover, if we seek to terminate this arbitration provision, any such termination will not be effective until at least thirty (30) days after written notice of such termination is provided to you, and shall not be effective as to disputes which arose prior to the date of termination.

In order to contact Company regarding a complaint about the Service, please  Contact Us .

19. Technical Support Issues

If you encounter a technical problem when attempting to print or otherwise access your completed application, or some other problem you may encounter in attempting to use our Service, Company’s customer service representatives may be able to assist you with your problem.

If you contact Company’s customer service representatives and request that your completed application be sent to you, you acknowledge and agree that you are specifically authorizing them to log in to your account to generate your application and then view your application data to ensure that it was generated properly.

If you contact Company’s customer service representatives and request that a customer service representative remotely control your computer in order to try to resolve your technical problem, you acknowledge and accept that Company is not liable for any technical problems that may persist or arise with your computer after doing so.

20. General Information

The Terms constitute the entire agreement between you and Company and govern your use of the Website and the Service, superseding any prior agreements between you and Company. The failure of Company to exercise or enforce any right or provision of the Terms shall not constitute a waiver of such right or provision. The Terms do not limit any rights that Company may have under trade secret, copyright, patent or other laws. The employees of Company are not authorized to make modifications to the Terms, or to make any additional representations, commitments, or warranties binding on Company, except in a writing signed by an authorized officer of Company. If any provision of the Terms is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties’ intentions as reflected in the provision, and the other provisions of the Terms remain in full force and effect. You agree that regardless of any statute or law to the contrary, any claim or cause of action arising out of or related to the use of the Website, the Service or the Terms must be filed within one (1) year after such claim or cause of action arose or be forever barred. You also agree that the Terms shall not be construed against the drafting party, i.e., Company.

You warrant, represent and agree that, by accessing or using the Website, its Content and/or the Service, you (i) do so with knowledge of any and all rights that you may have with respect to the provisions of these Terms, (ii) have carefully read and considered these Terms and fully understand its contents and the significance of its contents, (iii) are consenting to these Terms of your own informed and free will, based upon such party’s own judgment and without any coercion or fear of retaliation, and (iv) you have been afforded the opportunity to obtain independent legal advice with respect to these Terms.

Further, unless both you and Company agree otherwise, the trier of fact may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding.

In addition, in the event of a breach of these Terms by you, the Company will, in addition to all other remedies available to it, be entitled to equitable relief by way of a temporary restraining order, or preliminary or permanent injunction and any other legal or equitable remedies.

21. Notice for California Users

Under California Civil Code Section 1789.3, California users of the Website are entitled to the following specific consumer rights notice: The Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs may be contacted in writing at 1625 North Market Blvd., Sacramento, CA 95834, or by telephone at (916) 445-1254 or (800) 952-5210.

Privacy Policy

NOTICE: This privacy policy is effective as of and was last updated on July 7, 2020.

Types of Information We Collect and How We Use It

Personally identifiable information.

As a general policy, no “ Personally Identifiable Information ” (as defined below) is automatically collected from your visit to the Website, but it will be collected if provided by you or received by us in accordance with this Privacy Policy, for example, through one of the “Sources of Personally Identifiable Information” identified below. “ Personally Identifiable Information ” means: (1) your first and last name; (2) your home or other physical address, street name, and name of city or town; (3) your email address(es); (4) your telephone number(s); (5) your social security number; (6) your date of birth; (7) any other identifier that permits you to be contacted in person; (8) personally identifiable employment or financial information; and (9) information about you that we collect from you through this Website or other channels and maintain in personally identifiable form in combination with any of the above information about you.

We will collect and use Personally Identifiable Information about you in a number of ways, including:

• responding to your request for products or services offered through the Website; and
• notifying you about products, services, and other opportunities we think will be of interest to you, including, without limitation, by e-mail, telephone, or SMS Message Service.

By using the Website, you are consenting to the use and disclosure of your Personally Identifiable Information as described in this Privacy Policy.

If you would like to make corrections or updates to your Personally Identifiable Information, including your email address, phone number, or mailing address, or your credit card information or password reminder phrase, you can easily make them through the edit profile section of your account. We reserve the right to collect information about you from other sources and store it in connection with other online or offline information we may possess or obtain about you.

Sources of Personally Identifiable Information

The Personally Identifiable Information which we collect and use may come from a number of sources, including:

• Registration Information, which you provide when registering for our services or products offered through the Website. For example, you will be required to submit personal information such as your name, address, email, and date of birth to verify your identity prior to establishing your account.
• Billing information, such as a credit card number, card issuer, cardholder name and other account details, which is required or requested to process the payment for the products or services you order from us.
• Other information we collect, such as the city of your birth and your mother’s maiden name, which is used to verify your identity in the event you forget your login information required for our online products or services.
• Information you provide to us in response to our communications. For example, we may request that you provide your e-mail address so that we may send you notifications, alerts, special offers and newsletters.
• Information that you provide to us through customer service communications and correspondence, including general feedback.
• Information you provide to us responding to products or services offered through the Website, including information you provide in order to check the status on your application.

Non-Personally Identifiable Information.

Certain non-personally identifiable information, including but not limited to the type of browser you are using, the operating system running that browser, your device ID or MAC address, and your IP address (“ Non-Personally Identifiable Information ”), may be automatically recorded by the standard operation of the Website or its internet servers. Even if you do not provide information to us, we automatically collect certain information about your use and interaction with our Website and services. This Non-Personally Identifiable Information can be used to help diagnose server problems, administer the Website and generally enhance your online experience. We will also collect certain information arising out of your use of the Website, such as cookies, or web beacons, or augment the data we collect with other information from other online or offline sources, including the Demographics and Interest Reports and User-ID tracking features of Google Analytics, AdWords and/or AdSense or other tracking or third-party remarketing codes. You are able to opt out of Google Demographics tracking by installing the official Google Analytics opt-out browser extension  here . We also may collect other Non-Personally Identifiable Information such as: (i) age; (ii) gender; (iii) interest categories (e.g., sports, travel, food & dining); or (iv) parental status. We reserve the right to collect information about you and store it in connection with other online or offline information we may possess or obtain about you.

In addition, when you access our Website or use our services on a mobile device, we may collect certain information automatically, such as the type of device you use, unique device ID, wireless mobile subscriber information, operating system, and information about your use of our services. With your consent, we may use available services on your device to determine your precise location. Our services may be supported by advertising, some of which may be customized based on information we collect or receive about you or your devices, including your location.

A cookie is a piece of data stored on the hard drive of your computer that contains information about you and that is used for record keeping purposes. Cookies enable us to track and target your interests to enhance your experience on the Website. We may set and access cookies on your computer to provide you with customized content and to assist in providing the products that you have requested. We also work with companies who provide services to maintain the Website and enable those service providers the right to use cookies on our website. Most cookies automatically delete themselves from your hard drive after each session. Like many other websites, we may automatically track information based upon your behavior on the Website, including combining information that we obtain through the use of cookies with Personally Identifiable Information, or other aggregate or anonymous data, including a unique identification we may assign you. We also may combine information obtained from first- and third-party cookies to help us better understand our customer demographics and how customers interact with our sites. The information may include browser type, internet service provider, language setting, screen resolution, referring/exit pages, platform type, date/time stamp, IP address, and number of clicks, all used to analyze trends, administer the Website, track your movement in the aggregate, and gather broad demographic information for aggregate use. Most web browsers are initially set up to accept cookies; however, you can reset your web browser to reject all cookies. If you reject the cookie, you may still use the Website, although your access to and use of some areas of the Website may be limited. In addition, if you refuse to accept cookies you agree to assume all responsibility for any resulting loss of functionality.

Web Beacons

Pages on our Website also may contain “web beacons” (also known as Internet tags, pixel tags and clear GIFs). Web beacons allow third parties to obtain information such as the IP address of the computer that downloaded the page on which the beacon appears, the URL of the page on which the beacon appears, the time the page containing the beacon was viewed, the type of browser used to view the page, and the information in cookies set by the third party. We use log files to store the data that is collected through web beacons.

All of your Personally Identifiable Information and Non-Personally Identifiable Information, as well as any other information described above may be referred to collectively as the “User Information.”

How We Respond to Do Not Track Signals

We do not currently support the Do Not Track browser setting.

Sharing of Information

We reserve the right to share, rent, sell, or otherwise disclose certain of your User Information, including Personally Identifiable Information, with affiliated and non-affiliated third parties, including without limitation in connection with the following:

Special Offers  – We sometimes disclose the information we collect to affiliated companies for marketing purposes and to enhance our products or services to better suit your needs. When identifying methods of improving our products or services, or if we think a product or service may be of interest to you, we may extend select special offers of goods or services to you. If you would like to opt-out of receiving these offers, please refer to the “Offering You Choices – Marketing Options,” section below.

Ancillary Services  – We may share your User Information with third-party affiliates, partners and/or service providers providing ancillary or other services, including, without limitation, third-party translators, technology and development services providers, payment processors, and other professional services providers. Without limiting any other provision of this Privacy Policy, we may share your User Information with any such third parties assisting us in the fulfillment of services requested by you or offered to you during your use or in the course of your activity on our Website or in communications with us, including with attorney or legal services providers, whether or not in conjunction with any purchase on our Website.

Vendors  – We sometimes disclose the information we collect to non-affiliated third party companies that operate various services for us, such as marketing, distribution, advertising, analytics, data or list management, or certain product functionalities, or who otherwise provide goods or services which may be of interest to you. If you provide information to us, you are expressly consenting to receiving telephone calls, emails or text messages, or direct mail, from us, or on our behalf, regarding the products and services offered on the Website.

E-Commerce Providers on our Website  – If you provide Personally Identifiable Information to one of our Website’s e-commerce providers, vendors or advertisers (if any), this transaction will occur within the site of the applicable e-commerce provider, vendor or advertiser, not on the Website, and, as such, the Personally Identifiable Information you provide is collected pursuant to and controlled by the privacy policy of such e-commerce provider, vendor or advertiser. We are not responsible for such parties’ privacy policies and we encourage you to familiarize yourself with the applicable privacy policy of the e-commerce site with which you transact business or to contact the operator of such site for more information.

As Permitted by Law  – We may share your Personally Identifiable Information with non-affiliated third parties as permitted by law.

Cooperation with Government Agencies/Response to Subpoenas and/or Court Order  – In order to protect our rights, property, personal safety, and those rights, property and the personal safety of our users and viewers, and to ensure the integrity and operation of our business and systems, may choose to cooperate with any law enforcement request for information or documents, any administrative, civil or criminal subpoena, or any court order, and we may disclose your information (including, without limitation, user profile information (i.e. name, email address, etc.), IP addressing traffic information, and usage history regarding a user in connection with such circumstances.

Transferability of Information  – We may share your User Information and other data with businesses controlling, controlled by, or under common control with us. In the event we go through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of our assets, your Personally Identifiable Information and other User Information will likely be among the assets transferred, and you hereby consent to such transfer.

Bankruptcy  – In the event we file for bankruptcy, insolvency, reorganization, receivership, or assignment for the benefit of creditors, or the application of laws or equitable principles affecting creditor’s rights generally, we may not be able to control how your Personally Identifiable Information is treated, transferred, or used. if such an event occurs, your Personally Identifiable Information may be treated like any other asset of ours and sold, transferred or shared with third parties, or used in ways not contemplated or permitted under this Privacy Policy, without notice to you or your consent.

Contact You  – We may use any User Information provided by you to contact you for any purpose contemplated in this Privacy Policy or on our Website, even if your telephone number is found on a do-not-call registry or similar registry. You agree that by providing your telephone number on our website or other communication to us, you are providing your express written consent to be contacted by fileright.com or its agents, affiliates or partners, at that number for marketing purposes, using pre-recorded messages, automated dialing technology, or text-message based marketing (“SMS” Messages”), whether or not such number is found on any state or federal do-not-call list. You agree that based on your individual plan with your carrier, you may incur charges associated with receiving calls and messages and that you agree to be solely responsible for such charges. You may opt-out from receiving SMS messages by texting “STOP” or “Opt-out” or as otherwise specifically specified in the communication. By registering on or using the Website, you agree that such act constitutes an inquiry and/or application for purposes of the Amended Telemarketing Sales Rule (16 CFR 310 et seq.), as amended from time to time.

In addition to the above, we may disclose your Personally Identifiable Information in special cases when we have reason to believe that disclosing this information is necessary: (a) to identify, contact or bring legal action against someone who may be causing injury to or interfering (either intentionally or unintentionally) with: (i) our legal rights or property, (ii) another visitor or anyone else that could be harmed by such activities; or (b) by operation of law.

Please be advised that certain Personally Identifiable Information becomes a matter of public record upon the filing of certain documents with the appropriate government agency or court.

Offering You Choices - Marketing Options

You have choices when it comes to learning about our new offers, products or services, as well as those offered by our affiliates. If you do not wish to receive these offers, you may opt out by contacting our Customer Care department via our  Contact Us  page. Alternatively, each marketing e-mail we send to you will include instructions how to opt-out which you may utilize. Please note that you may still receive information from third parties to whom we have disclosed your information prior to the time you opted-out. You should contact each party in the event that you no longer want to receive information from such party. Whether or not a customer has opted out of receiving certain communications from us, customer may continue to receive transactional, non-marketing emails necessary to provide our services or otherwise relevant to your interaction with our Website, including, without limitation, communications affecting your rights, communications necessary to comply with regulatory requirements or investigations, or communications exempted pursuant to the California Consumer Privacy Act or other applicable laws, rules or regulations.

We are deeply committed to your right to privacy. However, please note that this Website’s Privacy Policy only applies to the Website and not to any other websites that you may access from the Website, each of which may have privacy policies that are materially different from this Privacy Policy. We encourage you to be aware when you leave the Website and to read the privacy policies of each and every other website, as we are not responsible or liable for the commitments and obligations made to you in any privacy policy or the terms and conditions of any such website. Our Website may include social media features, such as links to social media pages and platforms, Facebook Like buttons and Widgets, such as the Share this button or interactive programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policy of the company providing it.

We work hard to protect your personal information and use industry standard protocols and technology to protect to protect the security of your User Information against data theft by unauthorized third parties. However, we cannot guarantee that our security measures will prevent our computers from being illegally accessed, and the data on them stolen or altered, and we assume no liability or responsibility to you or to any third party arising out of any loss, misuse, destruction, or alteration of your User Information. Moreover, please take into account that the Internet and e-mail transmissions are not secure or error free communication means. We encourage you to always take great care in handling and disclosing your personal information. For example, avoid sending personal information through insecure email. We also urge you to be aware that if you use or access our Website or services through a third-party computer network (e.g., internet cafe, library) or other potentially non-secure internet connection, such use may increase risk of unauthorized access to your User Information and you do so at your own risk. Please refer to the Federal Trade Commission’s website at  http://www.ftc.gov/bcp/menus/consumer/data.shtm  for information about how to protect yourself against identity theft.

Data Transfers, Storage and Retention

Website has its headquarters in the United States of America (USA). Henceforth, your personal data may be accessed by us or our affiliates, agents, partners, or third party service providers elsewhere, and you hereby consent to such access and transfer by providing us such information. If you are accessing our Website from other regions, you ought to know that you are thereby transferring your User Information to the USA and, thus, you hereby consent to such transfer to the USA or to any other country in which we operate.

We will retain your User Information for as long as your account is active or as long as needed to continue to offer or provide services to you or track customer accounts, in our sole discretion, in accordance with applicable laws, rules and regulations. The foregoing notwithstanding, to the fullest extent permitted by law, we reserve the right to archive, delete or purge your User Information at any time, including permanently erasing, relocating or migrating your User Information from or between our websites, servers, databases or platforms, including upon your request, or to comply with any laws, rules, regulations, court or administrative orders, or upon the advice of counsel.

Persons Under the Age of 18

In order to use the Website and/or its products and/or services, you must be at least 18 years of age. The Website is not directed to or intended for use by persons under the age of 18 and we not knowingly solicit personal information from such persons or send them requests for non-public personal information. If we become aware that we have inadvertently received Personally Identifiable Information directly from someone under the age of 18, we will delete such information from our records. If you are under the age of 18, you are not permitted to use our Website, products or services, or send us any personal information.

Notification of Changes

We reserve the right to modify, alter or otherwise update this Privacy Policy from time to time, so you are encouraged to review this Privacy Policy often. Your continued use of the Website following the posting of such modifications, alterations or updates will signify and constitute your acceptance thereof. Please note that each time you use the Website, the current version of this Privacy Policy will apply.

If we make changes to this Privacy Policy, we will update this Privacy Policy on our Website and the effective date of the most recent updates, so that you are always aware of what information we collect, how such information is used and under what circumstances, if any, such information is disclosed. Unless we obtain your express consent, any revised Privacy Policy will apply only to information collected after such time as the revised Privacy Policy takes effect.

Visitor’s Acceptance of These Terms

By using the Website, you hereby accept all of the terms set forth in our Privacy Policy. If you do not agree to or accept all or any portion of the terms outlined in this Privacy Policy, then you are not permitted to use the Website.

Privacy Complaints

If you believe that we have not complied with this Privacy Policy, please  Contact  our Privacy Officer.

Other sites

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Optica Biophotonics Congress: Optics in the Life Sciences

20 - 24 April, 2025 Loews Coronado Bay Resort Coronado, California USA

• Code of Conduct
• Funding Support for Optica E...
• Bio-Optics: Design and Appli...
• Clinical and Translational B...
• Novel Techniques in Microsco...
• Optical Manipulation and Its...
• Optical Molecular Probes, Im...
• Optics and the Brain (Brain)
• Floor Plan – For Attendees
• Floor Plan – For Exhibitors
• About Coronado
• Travel & Transportation
• Travel Discounts
• Conference Papers Policies

Letter of Invitation

Individuals requiring letters of invitation to obtain travel visas can complete the  online request form.

Important Information

• Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
• If you are presenting a paper, include the title and session in which the paper will be presented. Authors should not wait until their paper is accepted to request a visa invitation letter.
• Please note that each individual requesting an invitation letter must fill out a separate form.
• All letters of invitation will be sent by a locked PDF unless otherwise requested. If you require a paper copy, please provide a courier account number or credit card number with expiration date with the original request.
• Optica reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests.
• Optica is unable to contact U.S. Embassies in support of an individual attempting to gain entry to attend a meeting.
• We recommend that you secure your travel visa before registering for the conference as cancellations after the preregistration cutoff may result in a cancellation fee.

You should receive an invitation letter via email shortly after completing the form. For questions about invitation letters, send an email to  [email protected] .

Visa Information 

If you need a travel visa, begin the visa application process now. The application process can take up to six (6) months or more. We strongly encourage you to apply for your visa as early as possible, but no later than three months before you wish to enter the United States. Strict security requirements may cause delays in visa processing.

Learn more about the visa application process. > Resources

• U.S. Customs and Border Information
• VWP and ESTA: Frequently Asked Questions
• U.S. State Department Visa Information
• Department of Homeland Security
• National Academies International Visitors Office

ESTA Application

ESTA is an automated system that determines the eligibility of visitors to travel to the United States under the  Visa Waiver Program (VWP) . Authorization via ESTA does not determine whether a traveler is admissible to the United States. U.S. Customs and Border Protection officers determine admissibility upon a traveler's arrival. The ESTA application collects biographic information and answers to VWP eligibility questions. ESTA applications may be submitted at any time prior to travel, though it is recommended that travelers apply as soon as they begin preparing travel plans or prior to purchasing airline tickets.

Learn more about an ESTA application. >

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